CITY OF PROSSER, WASHINGTON AGENDA BILL. Contact Person: Elia Lara

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City Of Prosser TRANSPORTATION BENEFIT DISTRICT MEETING SPECIAL MEETING AGENDA Council Chambers, 601 7th Street, Prosser WA 99350 Tuesday, December 5, 2017 @ 6:30 PM Page 1. CALL TO ORDER 2.

1 City Of Prosser TRANSPORTATION BENEFIT DISTRICT MEETING SPECIAL MEETING AGENDA Council Chambers, 601 7th Street, Prosser WA Tuesday, December 5, 6:30 PM Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. BOARD REPORTS AND COMMENTS 5. CONSENT AGENDA a. Approval of a reimbursement request for the City of Prosser in the amount of $4, for chip seal and administrative expenses. Reimbursement Request b. Approval of checks nos in the amount of $4, Refund Checks c. Approval of October 3, 2017 TBD Meeting Minutes. October 3, 2017 TBD Meeting Minutes d. Approval of November 7, 2017 TBD Meeting Minutes. November 7, 2017 TBD Meeting Minutes 6. PUBLIC HEARING a. Increase Fee Proposal TBD PH Notice 7. BOARD ACTION a. Consider an Ordinance Amending the Transportation Benefit District Vehicle License Fee. License Fee Ordinance Adopt Ordinance No. 17-TBD- increasing the vehicle tab fee from $20.00 to $ BOARD DISCUSSION 9. ADJOURNMENT Page 1 of 21

2 Agenda Title: Approval of a reimbursement request for the City of Prosser in the amount of $4, for chip seal and administrative expenses. Item Type: Consent Agenda CITY OF PROSSER, WASHINGTON AGENDA BILL Meeting Date: December 5, 2017 Transportation Benefit District Meeting Department: Finance Director: Toni Yost Contact Person: Elia Lara Phone Number: Cost of Proposal: $4, Fund Name and Number: Amount Budgeted: Reviewed by Finance Department: TY 12/1/2017 Attachments to Agenda Packet Item: 1. Reimbursement Request Summary Summary Statement: Please find attached an expense summary detailing the expenses and requested funding associated with the chip seal/crack seal project and administrative expenses. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended City Council Action/Suggested Motion: Approval of a reimbursement request for the City of Prosser in the amount of $4, for chip seal and administrative expenses. Reviewed by Department Reviewed by City Attorney: Approved by City Page 2 of 21

3 Director: Toni Yost Date: Dec 1, 2017 N/A Date: Administrator: Dave Stockdale Date: Dec 1, 2017 Page 3 of 21

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9 Agenda Title: Approval of checks nos in the amount of $4, Item Type: Consent Agenda CITY OF PROSSER, WASHINGTON AGENDA BILL Meeting Date: December 5, 2017 Transportation Benefit District Meeting Department: Finance Director: Toni Yost Contact Person: Elia Lara Phone Number: Cost of Proposal: $4, Fund Name and Number: Amount Budgeted: Reviewed by Finance Department: 12/1/2017 TY Attachments to Agenda Packet Item: 1. Accounts Payable - Items for Approval Summary Statement: The checks listed in the attached information have been issued to reimburse the City of Prosser for administrative and chip seal related expenses. Approval for the expenses is listed separately on this agenda. Consistent with Council Goal: Goal #2: Financial Sustainability, Goal #5: Operational Excellence & Communication Recommended City Council Action/Suggested Motion: Approve checks nos in the amount of $4, Reviewed by Department Director: Reviewed by City Attorney: Approved by City Administrator: Page 9 of 21

10 Toni Yost Date: Dec 1, 2017 N/A Date: Dave Stockdale Date: Page 10 of 21

11 Transportation Benefit District Accounts Payable - Items for Approval Check Date Description of Transaction Debit (-) /28/17 City of Prosser $ 4, /5/17 City of Prosser $ $ 4, Page 11 of 21

12 CITY OF PROSSER WASHINGTON 601 7TH STREET CITY COUNCIL CHAMBERS TRANSPORTATION BENEFIT DISTRICT MEETING TUESDAY, OCTOBER 3, 2017 CALL TO ORDER Chairman Siemens called the Regular Meeting of the Transportation Benefit District (TBD) to order at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. ROLL CALL Board Members Aubrey, Becken, Everett, and Edwards, were present. Board Members Elder and Groom were absent. Others in attendance were Secretary Shaw, Treasurer Yost and City Administrator Stockdale. [Secretary Note: Board Member Elder arrived at 6:31 p.m. Board Member Groom arrived at 6:32 p.m.] BOARD REPORTS AND COMMENTS (None) CONSENT AGENDA A motion was made by Board Member Edwards, seconded by Board Member Elder, to approve Consent Agenda Items A and B. Motion passed 7 YES, 0 NO, 0 ABSENT. a) Consider approval of the August 2017 Financial Statement. b) Approve September 5, 2017 TBD Meeting Minutes. PUBLIC HEARING 2018 Budget Hearing #2 At 6:33 p.m., Chairman Siemens recessed the Regular Meeting of the Transportation Benefit District to conduct a Public Hearing regarding the 2018 Budget. Chairman Siemens called for public comment, with none being offered. At 6:34 p.m., Chairman Siemens closed the Public Hearing and reconvened the Regular Meeting. BOARD DISCUSSION 2018 Proposed Budget Treasurer Yost provided the Board with an overview of the 2018 Proposed Budget. There was discussion regarding the current fees collected and what revenue could be collected for future projects if the Board were to increase the fee. Board Member Aubrey disagreed with raising the fee at all. Chairman Siemens inquired as to the status of the Eyman Initiative. Page 12 of 21

13 Treasurer Yost advised the Eyman Initiative is not yet final. Board Member Everett said with the conditions of the roads, the Board needs to consider increasing the fee as it is a substantial source of revenue. Board Member Groom agreed with Board Member Everett and further stated the Board needs to budget for maintenance so the roads are not in such bad condition. Board Member Elder stated he agreed with Board Members Everett and Groom that the fee needed to be increased. Treasurer Yost advised as a point of clarification the TBD funds could not be utilized for maintenance but congestion relief only. City Administrator Stockdale advised the Legislature recently changed the rules to allow cities who have an active TBD in place for three years, to increase the fee amount without having to take it to the voters. Board Member Elder said he would like to consider increasing the imposed fee amount to from $20 to $30. Council Member Becken said he too would like to consider increasing the imposed fee amount to from $20 to $30. Treasurer Yost advised the Board on the requirements for Public Hearings at both the TBD and the City Council meetings and stated staff would work on drafting a Public Hearing notice for the November meeting. Board Member Aubrey advised the crackseal project is not complete on Wine Country Road. ADJOURNMENT There being no further business before the City Council at this time, the Transportation Benefit District Meeting of the Prosser City Council was adjourned at 6:50 p.m. Attest: Rob Siemens, Chairman Rachel Shaw, Secretary Page 13 of 21

14 CITY OF PROSSER WASHINGTON 601 7TH STREET CITY COUNCIL CHAMBERS TRANSPORTATION BENEFIT DISTRICT MEETING TUESDAY, NOVEMBER 7, 2017 CALL TO ORDER Vice Chairman Elder called the Regular Meeting of the Transportation Benefit District (TBD) to order at 6:32 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. ROLL CALL Board Members Aubrey, Everett, Groom, and Becken were present. Board Members Edwards and Siemens were absent. Others in attendance were Secretary Shaw, Treasurer Yost and City Administrator Stockdale. [Secretary Note: Board Member Edwards arrived at 6:49 p.m.] BOARD REPORTS AND COMMENTS (None) CONSENT AGENDA A motion was made by Board Member Becken, seconded by Board Member Aubrey, to approve Consent Agenda Items "A-C." Motion passed 5 YES, 0 NO, 2 ABSENT (Edwards, Siemens). a) Approval of Amended August 1, 2017 TBD Meeting Minutes. b) Approve the Financial Statement for October c) Approval of a reimbursement request for the City of Prosser in the amount of $2, for chip seal and administrative expenses. PUBLIC HEARING 2018 TBD Proposed Rate Increase Treasurer Yost explained that due to an error in publication by the City's official newspaper the Public Hearing would have to be held at a later date. It was determined there would be a special meeting of the Transportation Benefit District on December 5, 2017, for the Public Hearing regarding proposed rate increases to fees. There was discussion regarding the information that needed to be included in the published hearing notice. BOARD DISCUSSION 2018 TBD Proposed Rate Increase Board Member Becken advised he was previously in favor of increasing the fees, however after careful consideration after staff s proposal to fund building a new City Hall, he will not support a fee increase for the TBD. Page 14 of 21

15 Board Member Everett stated he will not support a new City Hall either, however the Board does need to consider raising the fees to at least $30 since the current rate has not been increased since 2009 when the Board was created. Inflation and gas tax has not been covered. Board Member Groom said she would like to see a better road improvement plan. Board Member Aubrey said he would like to look at cutting something else in the budget rather than increasing the fees. Board Member Elder said the Board needs to increase the fee to at least $30, if not, the conditions of the streets are only going to worsen. PUBLIC HEARING 2018 Final Budget Hearing At 6:49 p.m., Vice Chairman Elder recessed the Regular Meeting of the Prosser Transportation Benefit District to conduct a Public Hearing regarding the 2018 Final Budget. Vice Chairman Elder called for public comment, with none being offered. At 6:49 p.m., Vice Chairman Elder closed the Public Hearing and reconvened the Regular Meeting. BOARD ACTION CONSIDERATION OF ORDINANCE 17-TBD-15 APPROVING THE 2018 BUDGET A motion was made by Board Member Everett, seconded by Board Member Edwards to adopt Ordinance No. 17-TBD-15 adopting the 2018 Budget. Motion passed 6 YES, 0 NO, 1 ABSENT (Siemens). ADJOURNMENT There being no further business before the City Council at this time, the Transportation Benefit District Meeting of the Prosser City Council was adjourned at 6:51 p.m. Attest: Rob Siemens, Chairman Rachel Shaw, Secretary Page 15 of 21

16 CITY OF PROSSER 7/JaJltiu9iau 601 7'" Street Prosser. WA (509) Fax (509) CITY OF PROSSER, WASHING TON PUBLIC HEARING NOTICE TRANSPORTATION BENEFIT DISTRICT FEES NOTICE IS HEREBY GIVEN by the undersigned Secretary of the Transportation Benefit District of the City of Prosser, Washington, that the Prosser Transportation Benefit District will conduct a Public Hearing on Tuesday, December 5, 2017 at 6:30 p.m., or as soon thereafter as may be heard, for the purpose of receiving citizen comments on the amendment to Prosser Municipal Code Section authorizing the Transportation Benefit District Board to increase the imposed fee amount from $20 up to $40. The Public Hearing will be held in the City Council Chambers, Prosser City Hall, 601 7th Street, Prosser, Washington. All interested persons are encouraged to attend. No qualified individuals with a disability shall be excluded or denied the benefit of participation in the Public Hearing. If you require assistance to comment at the Public Hearing, please contact Prosser City Hall at (509) at least 7 days prior to the date of the Public Hearing to make arrangements. Dated: November 7, 2017 ~Cl J'"J_ n ~l-cl l ==2 Rachel Shaw, CMC Secretary Publication Dates: November d and November 29, 2017 Exceptional Public Service Responsible Stewardship Effective Leadership Commitment to Employees integrity Page 16 of 21

17 Agenda Title: Consider an ordinance amending the Transportation Benefit District Vehicle License Fee. Item Type: Action CITY OF PROSSER, WASHINGTON AGENDA BILL Meeting Date: December 5, 2017 Transportation Benefit District Meeting Department: Finance Director: Toni Yost Contact Person: Phone Number: Cost of Proposal: Fund Name and Number: Amount Budgeted: Reviewed by Finance Department: 12/1/2017 TY Attachments to Agenda Packet Item: 1. TBD Ordinance 17 - Summary Statement: On October 25th and November 7th the Prosser TBD held public hearings to receive citizen comment regarding a possible change to the vehicle tab fee of $20. In separate action, the Prosser City Council, adopted ordinance allowing the TBD to change the vehicle tab fee from $20 to any amount allowable under the RCW. The proposed ordinance attached, increases the current vehicle tab fee from $20 to $40. If approved, additional action will be necessary to update the service agreement with the State of Washington. Additionally, you will note the fee change is effective July 1, This provides the State the time required to update their system and prepare the billings. Consistent with Council Goal: Goal #1: Livability & Quality of Life, Goal #2: Financial Sustainability, Goal #3: Promote Economic Development & Jobs, Goal #4: Infrastructure & Transportation, Goal #5: Operational Excellence & Communication Page 17 of 21

18 Recommended City Council Action/Suggested Motion: Adopt TBD Ordinance 17- increasing the vehicle tab fee from $20.00 to $40.00 Reviewed by Department Director: Toni Yost Date: Dec 1, 2017 Reviewed by City Attorney: Howard Saxton Date: Dec 1, 2017 Approved by City Administrator: Dave Stockdale Date: Dec 1, 2017 Page 18 of 21

19 PROSSER TRANSPORTATION BENEFIT DISTRICT ORDINANCE NO. 17-TBD- AN ORDINANCE OF THE PROSSER TRANSPORTATION BENEFIT DISTRICT INCREASING THE VEHICLE LICENSE FEE AUTHORIZED BY RCW AND RCW TO $40 EFFECTIVE JULY 1, THE FEES ALLOWED BY ORDINANCE 09-TBD-02 SHALL CONTINUE IN FULL FORCE AND EFFECT FOR VEHICLES REQUIRED TO REGISTER BEFORE JULY 1, THE ORDINANCE ALSO MAKES THE PROVISIONS OF THE ORDINANCE SEVERABLE FROM ONE ANOTHER AND SETS FORTH THE EFFECTIVE DATE OF THE ORDINANCE. WHEREAS, On March 11, 2009, the Prosser City Council established the Prosser Transportation Benefit District (TBD); and WHEREAS, The Prosser TBD began collecting revenue of $20 per vehicle per year in 2009; and WHEREAS, in 2015, the Legislature changed the law to allow TBDs to increase their fee from $20 up to $40 by a majority vote of the TBD Board, provided the $20 had been in place for at least 24 months; NOW, THEREFORE, THE BOARD OF THE CITY OF PROSSER WASHINGTON TRANSPORTATION BENEFIT DISTRICT, DO ORDAIN AS FOLLOWS: Section 1. Annual vehicle fee. Effective July 1, 2018, the annual vehicle fee authorized by RCW and RCW in the amount of twenty dollars ($20.00) per vehicle per year by ordinance number 09-TBD-02 is increased to a total of forty dollars ($40.00) per vehicle per year, consistent with RCW and RCW , to be collected by the Washington Department of Licensing on qualifying vehicles, as set forth in RCW and chapters and RCW. Section 2. The fees allowed by ordinance 09-TBD-02 shall continue in full force and effect until the effective date of this Ordinance and such fees shall continue to apply to all vehicles required to register before July 1, Section 3. Severability The provisions of this ordinance are hereby declared to be severable. If any section, subsection, sentence, clause, or phrase of this ordinance or its application to any person or circumstance is for any reason held to be invalid or unconstitutional, the remainder of this ordinance shall not as a result of said section, subsection, sentence, clause, or phrase be held Page 19 of 21

20 unconstitutional or invalid. Section 4. Effective Date. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ADOPTED by the City of Prosser Transportation Benefit District Board this day of, APPROVED: CHAIR ROB SIEMENS ATTEST/AUTHENTICATED: RACHEL SHAW, SECRETARY/CITY CLERK APPROVED AS TO FORM: HOWARD M. SAXTON, III, CITY ATTORNEY Filed with the City Clerk: Publication Date: Effective Date: Page 20 of 21

21 SUMMARY OF ORDINANCE NO. 17 TBDof the Prosser Transportation Benefit District On the day of, 2017, the Prosser Transportation Benefit District, passed Ordinance No. 09-TBD-02. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE PROSSER TRANSPORTATION BENEFIT DISTRICT INCREASING THE VEHICLE LICENSE FEE AUTHORIZED BY RCW AND RCW TO $40 EFFECTIVE JULY 1, THE FEES ALLOWED BY ORDINANCE 09-TBD-02 SHALL CONTINUE IN FULL FORCE AND EFFECT FOR VEHICLES REQUIRED TO REGISTER BEFORE JULY 1, THE ORDINANCE ALSO MAKES THE PROVISIONS OF THE ORDINANCE SEVERABLE FROM ONE ANOTHER AND SETS FORTH THE EFFECTIVE DATE OF THE ORDINANCE. The full text of this Ordinance will be mailed upon request. DATED this day of, RACHEL SHAW, SECRETARY/CITY CLERK Page 21 of 21

9. ADJOURNMENT. The first Ordinance passed will be Ordinance 18-TBD-18 The first Resolution passed will be Resolution 18-TBD-22.

9. ADJOURNMENT. The first Ordinance passed will be Ordinance 18-TBD-18 The first Resolution passed will be Resolution 18-TBD-22. Prosser TRANSPORTATION BENEFIT DISTRICT MEETING REGULAR MEETING AGENDA Council Chambers, 601 7th Street, Prosser WA 99350 Tuesday, May 1, 2018 @ 6:30 PM Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3.