Lost Park Ranch Owners Association Annual Membership Meeting Agenda August 4, 2018 Jefferson Community Hall - Jefferson, CO - 10:00 AM

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1 DRAFT LPROA 2018 Annual Membership Meeting Minutes Pending Approval of General Membership August 3, 2019 Call to order: 10:00 AM by Clifford Pugh Lost Park Ranch Owners Association Annual Membership Meeting Agenda Jefferson Community Hall - Jefferson, CO - 10:00 AM Board members in attendance: Cliff Pugh President, Randy Connett Vice President, Susan Rendek Treasurer, Michael Haberkorn Secretary, Jed Caswall Member-at-Large, Gary Jasper Member-at-Large. Agenda was approved. Minutes from the 2017 annual meeting, approved. Guest speaker: Gene Nagle, District Chief Jefferson Como Fire Protection District discussed: a) District burn ban and why it was in effect b) LPR o LPR fire house equipment - type 6 brush truck w/250 gallons o Staffing - one volunteer fire fighter lives in the vicinity with all others coming from the surrounding area; discussed response times related to that. c) Gallagher Amendment and the negative impact on fire protection districts. Provision in the Colorado Constitution when coupled with the Tabor amendment causing budget cuts to fire districts across the statedespite growing fire danger for many areas. d) Thanked owners for their support on vote to increase property tax levy for fire protection district in Tarryall Fish Club TFC a) Gary Belk, President of the TFC, gave update on the fishing club and the reason for a 2019 annual rate increase of $13 ($27 to $40) for LPR and Stagestop. This is an incremental increase for only the fishing club portion of the annual dues for each owner s association. Per the MOU a ballot will go to each lot owner in LPR and Stagestop to vote on the increase this November TFC is encouraging all members to vote for the rate increase. Presidents Report (Clifford Pugh) a) Fresh water report sent in; pond at Stagestop in great shape. b) Stagestop pond pump repair parts were purchased. Effort coordinated by Jim Sylvester (thank you, Jim). c) Willows by ponds not trimmed but plan to do in August d) Camping regulations in force (LPR covenants follow Park County law). Seven campers turned over to county for violations. e) ATV and dirt bikes illegal on all LPR roads. f) Forest road 143 closed January 15 to June 15. g) Grading on LPR roads; sent letter to county regarding poor condition. h) Telecommunications (Update) o Park County evaluating additional cell towers in county. o DSL is in Stagestop - CenturyLink could put DSL in LPR if LPR paid for the DSL infrastructure and connection to the internet. i) Lots of animals seen in area (deer, moose, bear etc.) Page 1 of 5

2 Treasure s report (Susan Rendek) a) 100% of all property s dues paid (no legal fees budgeted for collection in 2019). b) $185K balance in the water augmentation fund. c) Discussed the pass through of TFC rate increase for d) 2019 LPR budget presented and approved. Architectural Control Committee ACC (Gary Jasper) Other a) Went over list of all ACC requests for year b) Reminded everyone that ACC forms for new additions, changes or updates are found on LPROA web site. a) Sign up for Community Wood chipping (set for September 29 th, 2018). b) Volunteers needed at pond (for willow mitigation). c) Elections 1. LPROA Board - Clifford Pugh reelected as President 2. Jed Caswall nominated for ACC (to run for three more year) and unanimously approved 3. Jason Hopfer nominated for ACC (to run for three more year) and unanimously approved d) Reminded owners to check on hail damage from July 23 rd storm. e) Membership request please do not park on Jefferson Recreation Center grass areas. Motion to Adjourn: 11:41AM (pot luck lunch followed). Minutes by M. Haberkorn The following items are attached: Attachment 1 Agenda Attachment 2 Financial Report Attachment 3 ACC Report Draft 2018 Annual Membership Meeting Minutes Pending General Membership Approval Page 2 of 5

3 Attachment 1 Lost Park Ranch Owners Association Annual Membership Meeting Agenda Jefferson Community Hall Jefferson, Co 10:00 AM 1. Call to order 2. Approve Agenda 3. Approve Minutes of the last Annual Meeting 4. Guest Speaker - Representative- JCFPD 5. TFC Update, Possible TFC dues increase 6. President s Report 7. Treasurer s Report 8. Proposed 2018 Budget/vote 9. ACC Update 10. Community Wood chipping update. 11. Volunteers 12. Elections LPROA Board and ACC 13. Membership Comments 14. Adjourn Pot luck Draft 2018 Annual Membership Meeting Minutes Pending General Membership Approval Page 3 of 5

4 Summary of Accounts Ending Balance FY 2016 on July 31, 2016 FY 2017 on July 31, 2017 FY 2018 on July 31, 2018 FY 2019 Projection 1st Bank Operating Expense-Checking Balance on July 31 $7, $5, $6, $33 per lot 1st Bank Emergency Reserve Account Balance $7, $8, $9, $3 per lot 1st Bank Special Assessment Balance $11, $11, $11, st Bank Water Augmentation Fund Balance $164, $175, $185, $37 per lot Ending Balance Total $191, $201, $212, Net change in bank accounts $9, $11, INCOME / EXPENSE Summary FY 2019 August 1,2015 to August 1, 2016 August 1, 2017 to August 1, 2018 to July 31, 2019 Note: All income is deposited into our Operating Expense Account [1st Bank Checking] then transferred to other accounts if appropriate. July 31, 2016 to July 31, 2017 July 31, 2018 INCOME 2016 Actual 2017 Actual 2018 Actual Proposed Budget Operating Expense Checking Account ($33 dues per lot) 8, , , , Tarryall Fishing Club Membership (Collect $27 dues per lot) 6, , , , * Water Augmentation Maintenance Fund (Collect $37 dues per lot) 9, , , , Emergency Reserve Account (Collect $3 dues per lot) Attorney Fees - Back Dues (Collect from lot owners) Back Dues (Collect from lot owners) Transfer Fees (Collect $20 per lot) Late Fees (Collect from lot owners) Special Assessments IREA Refund Fire Station Lease Refund of Pond Expenses Refund of TFC Fishing Club dues st Bank Interest 1, , , , Transfer from 2003 Special Assessment Legal Fees Miscellaneous Income EXPENSES Note: All expenses are paid from our Operating Expense Account [1st Bank Checking] then money transferred from other accounts if appropriate. LOST PARK RANCH OWNERS ASSOCIATION Attachment 2 FINANCIAL STATEMENT/BUDGET REPORT August 1 to July 31 Including Fiscal Year Actuals with Fiscal Year 2019 Budget Projection Total Income $27, $28, $28, , August 1,2015 to August 1, 2016 August 1, 2016 to August 1, 2017 to July 31, 2016 to July 31, 2017 July 31, 2017 July 31, Actual 2017 Actual 2017 Actual 2018 Budget Tarryall Fishing Club Dues 7, , , , * Tarryall Fishing Club Legal Expenses Annual Meeting expense Rebate for Fire Mitigation Expense Donations/contributions Financial Audit 1, Income Tax Returns Insurance, DOL 1, , , , Insurance, Fire & Liability Fire House Expenses, Propane , Fire House Electricity Property Tax - 40 Acre Pond Parcel 1, , , , Legal Fees, collections attorney - 1, , Legal Fees, water attorney - 1, , Newsletters/Postage Office Supplies & Computer Expenses Pond, Pump & WAM Expenses , Toilets & Septic Tank 1, Total Expenses ($15,794.93) ($18,603.90) ($16,742.11) (18,345.00) *TFC dues are currently $27 per year for 1 lot. If Net the Income dues increase $11, proposed at the $9, TFC Annual $11, meeting passes, $9, TFC dues will be raised to $40 per year bringing the total assessment paid to LPROA to $113 per year. LPROA payment to TFC will be $10,400 per year. Draft 2018 Annual Membership Meeting Minutes Pending General Membership Approval Page 4 of 5

5 ACC Report Attachment 3 The Lost Park Ranch Architectural Control Committee (ACC), received nine (9) requests for approval this year. We also sent a Stop Work letter for work that was being done without ACC Approval. Once we contacted the owner, they came into compliance with our Covenants. The ACC received the following requests: 1. Approval for a roof replacement on December 15, This request was approved on January 5, Approval for septic system and Leaching Field on January 8, Temporary Approval contingent upon County & State approval of the design & Location and LPR receiving copies of approved permits by the ACC on January 14, A. We received confirmation that the house has passed final electrical Inspection, January 23, B. We received a copy of the Sewage Disposal Permit for Park County January 29, This permit was signed by an Environmental Health Specialist. We are still waiting for approval permits for the well. 3. Approval for a 20 x20 Garage and 450 Lineal Feet of split rail fence on March 19, This request was approved on March 27, Approval for painting the exterior of a home. They submitted a color of Sky Blue, but since that is not an approved color, based on our Covenants, it was rejected. The owner subsequently provided alternative colors that complied with our Covenants and the owner s application was approved on April 2, Approval to replacing an existing roof with the same type and color of shingles on April 10, This request was approved on April 17, Approval for a small storage shed for a lot with an existing primary structure. This request was approved on May 03, Approval for foundations and support for Solar Panels on June 7, This request was approved on June 19, Approval for a new house and septic system on May 18, This request was approved on July 18, Approval for a garage on July 13, This request was approved on July 25, 2018 We would like to remind everyone that our Covenants require you to submit your plans for approval to the Chairperson of the Architectural Control Committee before you proceed with any construction. This needs to be done as one of the first steps in the permit process and applies whether your plans involve building a fence, a shed, a septic system, or an entire dwelling. The Request for Architectural Control Committee Approval form can be found on the LPROA website, under Building in Lost Park Ranch. This information is contained in the Welcome Letter that every new owner receives from Lost Park Ranch Owners Association when they purchase property in Lost Park Ranch. The Following information comes from the Park County Web Page. Land Use Regulations Park County, CO The Land Use Regulations, Section Definitions, Accessory Structures, in part states the following: For Lots less than thirty-five (35) acres, an Accessory Structure is not permitted unless a Principal Building is in existence and use on the same Lot, or a building permit for such Principal Building has been obtained. At the request of the HOA Board, we will be looking into options available for us to enforce our Covenants and Bylaws regarding trailers, recreational vehicles and sheds without a primary residence. This may include fines. Gary Jasper LPROA ACC Committee Draft 2018 Annual Membership Meeting Minutes Pending General Membership Approval Page 5 of 5