TOWER RIDGE TOWNHOMES ASSOCIATION Minutes of Board of Director s Meeting May 18, 2015

Transcription

1 Minutes of Board of Director s Meeting May 18, 2015 A. Call to Order Delilah Bookout called the meeting to order at 6:05pm. Present were: Judy Finning, 5280 Property Management Delilah Bookout, President Shirley Miller, Vice President Megan Falzon, Treasurer B. Resignation of Board Member: President Delilah Bookout announced that on April 27, 2015, Secretary, Jerry Pixler had ed her his resignation from the Board. The Board unanimously accepted his resignation leaving a 2 nd position available on the Board. C. Homeowner Forum: The homeowners would like to see the minutes posted on the website as soon as possible. 2 homeowners, 2977 SWW and 2953 SYW had submitted architectural requests to 5280 with no approval being received to date. Judy Finning will check to see if the office received the request for followup on approval and approval letters to be sent to the owners. All communication was scanned and filed D March Meeting Minutes: Shirley motioned to approve the April 20, 2015 meeting minutes. Megan seconded the motion. All were in favor. E March Financials: Shirley motioned to accept the 2015 March financials. Megan seconded the motion. All were in favor. F. Ratification Business By Vote: a. Newsletter Summer The Board reviewed the draft submitted by Kay Aero. They would like to add the Pretty Patio/ Balcony contest with the winners being picked the end of July G. Unfinished Business: 1. Insurance Hail Claim- Update a. Complaint was filed with DORA for the Colorado Division of Insurance by 5280 Property Management against Auto Owners. An was sent to Gabriel Stefu of Western Law in reference to the Hail Claim letter that was not responsive nor well versed in insurance claims, and did not write a letter. Dee stated either Jim Powers or Dennis Polk, both insurance/hoa litigation attorneys would be the two recommended to communicate with Auto Owners Insurance.

2 Minutes of Board of Director s Meeting May 18, Dunn and Kiley Landscape Architect-Xeriscape Master Plan-Dee suggested that the Grant program be discussed with Keesen as they have architect on staff. May be more cost effective. Do need registered landscape architect to apply for grant from City of Aurora. 2. Bush replacement BID is in process with design layout with request from Dee that bushes be drought tolerant shrubs To be vote upon receipt of proposal. 3. Tree Bids for Units Tree Trimming- BIDS were made available for the Board with letters being sent and follow-up on the letters that were sent to 6 owners whose tree need to be corrected with removal and replacement from their backyards with a BID to correct or the Board will have the Corrections done and the owners will be billed backed for the service. To date only 2 owners have responded. If the other 4 others have not responded by June 18 th the Board will vote to have the service done with bill back to homeowners who did not correct. 5. Foothills BID to crack seal the area, Dee made motion to proceed with this, but to wait until August to insure best results for repairs. 4. Meeting Signs were ordered, however the signs need to be redone to add the word Christ to the sign. Judy Finning will contact Fast Sign to have new signs reordered and ready for the next meeting on June 15, Painting -3 rd phase is tabled to check with the insurance on the claim and how much money will be paid to the Association for the claim. 6. Public Adjuster Bida. Tabled to wait on communication from Charlie Mulligan and follow-up with Auto Owners. b. New Response will be at next meeting. H. New Business- 1. Draft newsletter submitted by Kay Aaro to 5280 for additions and corrections by to Board for approval for distribution to community and to web-site. 2. Large Property Variance- Aurora Water a. Thanks was given to Dee for her work on the program with the City of Aurora.

3 Minutes of Board of Director s Meeting May 18, May 12 Storm clean-up. The week of May 19 th is when all the final clean-up should be done. a. BIDS have been requested for 2 downed trees. Vote to be done by E Bethany Fence down at ERBP- Work order submitted to Barnes Property Maintenance. a. Fencing for Back Yard tabled due to question raised by Paige Muggleston regarding shared cost of common fence in back patios. a. Architectural Requests- Follow-up to be done by Judy Finning at 5280 on submissions by 2977 SWW and 2953 SYW. b. Violations-NO hearings scheduled. Report Attached. c. Work Orders- Attached d. Communication Attached e. Adjournment at 6:55PM. Next Meeting- June 15, 2015, 6PM. Adjournment It was motioned by Megan and seconded by Shirley to adjourn the meeting at 6:55pm. All were in favor.

4 Minutes of Board of Director s Meeting April 20, 2015 A. Call to Order Delilah Bookout called the meeting to order at 6:05pm. Present were: Trisha Rudy, 5280 Property Management Delilah Bookout, President Shirley Miller, Vice President Megan Falzon, Treasurer Jerry Pixler, Secretary B. Homeowner Forum- Homeowners discussed about 2942 SYW parking in the fire lane and 5280PM explained what process is being taken with them. Christmas light were stolen from the gazebo area. The homeowners did a report with the police report. The homeowners would like to see the minutes posted on the website as soon as possible. Homeowners would like to have a welcome committee. All communication was scanned and filed C March Meeting Minutes- Shirley motioned to approve the March 2015 meeting minutes. Megan seconded the motion. All were in favor. D March Financials- Meagan motioned to accept the 2015 March financials. Shirley Jerry seconded the motion. All were in favor. E. Unfinished Business- 1. Ratify votes- Shirley motioned to approve the votes that were sent out to the Board prior to the meeting. Jerry seconded the motion. All were in favor. a SWC-Garage Door and Parking Pass. 2. Dunn and Kiley Landscape Architecht-Xeriscape Master Plan-Jerry suggested O Tooles,Nicks,Tagawa, check Access Aurora. It will take 3 months to get additional information. Shirley requested that it be tabled for until information can be received. 3. Insurance Hail Claim- Update a. Send a complaint to DORA 1 st, against Attorney, Jim Powers 4. Public Adjuster Bida. Have attorney send letter with Meagan drop dead date.. b. Response next meeting. 5. Tree and Shrub Bid healthcare Recommendations-Wayne Votea. Landscape Committee-Wayne- OK Done at last meeting of March 16, Painting-3 rd Phase a. Jerry and Shirley ok to post pone till next week with Wayne s approval.

5 Minutes of Board of Director s Meeting April 20, 2015 F. New Business- 1. Linda Butts EBP- requested refund of overpaid dues. a. Board has made approval to send her a check. 2. Landscaping BIDS- The Board said no on Landtech. Jerry Pixler motioned to approve Keesen for the Landscape BID and Snow Removal. Shirley Miller seconded. All were in favor. 3. Kens BID- Brick Enclosure and No Trespassing Signs a. New signs to be ordered with 7ft green poles. 4. Gutter Cleaning Bidsa. Meagan motioned to accept Bids to be gotten for as needed cleaning. Jerry seconded. All were in favor. 5. Travelers Terrorism Endorsement Information. 6. Tree Bids for Units Tree Trimming-BIDS will be available for the Board by May Marci has Rabbit issues. Board approved to move forward with Rodney s BID from Critter. G. Architectural Requests-Windows 2989 SZC-Completed H. Violations-NO hearings scheduled. Report Attached. I. Work Orders- Attached J. Communication Attached K. Adjournment at 7:45PM. Next Meeting- May 18, 2015, 6PM. Adjournment It was motioned by Jerry and seconded by Shirley to adjourn the meeting at 7:45pm. All were in favor.

6 Tower Ridge Townhomes Homeowners Association Minutes of Board of Directors Meeting March 16, 2015 A. CALL TO ORDER: Delilah called the meeting to order at 6:31 PM Present were: Trish Rudy, 5280 Property Management Delilah Bookout, President Shirley Miller, Vice President Megan Falzon, Treasurer Jerry Pixler, Secretary Were in attendance. B. HOMEOWNERS FORUM: Kay 2977 S Walden way Gutters are dripping/ leaking. Maintenance man will Review for necessary repairs. - Holdup on hail repair? Insurance still making inspections wouldn t send inspector until all snow was off the roofs. Hope to have definite answer by Months end. Jan / Gary porch 2951 Yampa Ct. porch has a scaling area. - Will be review and placed on list for next - Year s concrete list. C. PRIVIOUS MEETING MINUTES: Motion made by Shirley to accept minutes for January 2015 second By Megan motion carried. D. FINANCIALS: Motion made by Shirley to accept Financials for January 2015 second By Jerry motion carried. 1

7 E. UNFINISHED BUSINESS: 1. Ratified Vote a. No solicitation signs Sign to placed at both entrance on a new wood post. 2. Inspectors still finishing their evaluation. Would not work on A roof until all snow was gone. Hope to have report by Month end. 3. Still waiting for remainder of the skylights. 4. Aurora Par officer S. Newman-Marek snewman@auroragov.org Parking Control Office District 3 M. Hayes mlhayes@auroragov.org 5. Meeting place will change next Month April 20, 2015 at 6:oo P.M. a. new meeting place will be Peace With Christ Lutheran Church Located at 3290 South Tower Road, Aurora, CO Welcome Committee a. Still need volunteers 7. Newsletter a. Kay Has volunteered to write the newsletter Thank you Kay!! for your support. F: NEW BUSINESS a. Fences on end caps. 6 ft. x 6 ft. Lewiston Lattice Top Vinyl Fence Panel Cross buck 2

8 6' Tall x 72" Wide = Sale $249 Per Section - Reg. $298 Savings of 20% 8' Tall x 96" Wide = Sale $498 Per Section - Reg. $597 Savings of 20% ARCHITECTUAL REQUESTS: None VIOLATIONS: No hearing scheduled WORK ORDERS: None Dee adjourned 8:10 PM 3

9 No Meeting in February 2015 due to weather

10 January 19, 2015 Call to Order Delilah Bookout called the meeting to order at 6:29pm. Present were: Trisha Rudy, 5280 Property Management Lilly Koshina, 5280 Property Management Delilah Bookout, President Shirley Miller, Vice President Megan Falzon, Treasurer Homeowner Forum- Homeowners discussed about 2942 SYW parking in the fire lane and 5280PM explained what process is being taken with them. Christmas light were stolen from the gazebo area. The homeowners did a report with the police report. The homeowners would like to see the minutes posted on the website as soon as possible. Homeowners would like to have a welcome committee. All communication was scanned and filed 2014 November Meeting Minutes- Shirley motioned to approve the November 2014 meeting minutes. Megan seconded the motion. All were in favor November and December Financials- Shirley motioned to accept the 2014 November and December financials. Jerry seconded the motion. All were in favor. Unfinished Business- 1. Ratify votes- Shirley motioned to approve the votes that were sent out to the Board prior to the meeting. Megan seconded the motion. All were in favor. a. Skylight replacement 2958 SWW and EBP. 2. Insurance Hail Claim- Update PM updated the Board that the inspection and adjustment continues with weather permitting. All damaged skylights have been covered by Sunny Roofing Co. New Business- 1. Rita Mowry resigned from the Board and Shirley motioned to appoint Jerry Pixler to complete Rita s. Jerry Pixler accepted the nomination and he was welcomed on the board. Megan seconded the motion. All were in favor. 2. Board Positions a. Delilah Bookout- President b. Shirley Miller- V- President c. Jerry Pixler- Secretary d. Megan Falzon- Treasurer

11 January 19, Goals a. Xeriscaping Tower Rd area Dee motioned to continue with Kerry at Meuran Designs and would like to have a bid by February Meeting. Shirley seconded the motion. All were in favor. b. Paint Completion- The paint for phase 3 needs to be put on hold since the property is still in process of an insurance wind and Hail Claim. c. Insurance Claim Re-roof, new skylights, soft wood, window frames. Etc. 4 Board Roster was provided in the Board Packet 5 Banking Change from TCF to Mutual of Omaha Community Association- Dee motioned to change banks to Mutual of Omaha Community Bank. Megan seconded the motion. All were in favor. 6 All Pro Cement- Anthony from All Pro Cement will sent an on the concrete work that he has looked at on the property. Architectural Request 1. Windows EBP-Shirley motioned to approve the architectural request for EBP with 12x12 grids. Jerry seconded the motion. All were in favor. 2. Radon Interior 2998 SYC-Shirley motioned to approve the Radon venting as long as it was done through the interior and vent out to the patio. Jerry seconded the motion. All were in favor. Violation- Attached Work Orders- Attached Next Meeting- February 16, 2015 Adjournment It was motioned by Jerry and seconded by Shirley to adjourn the meeting at 8:00pm. All were in favor.

12 November 17, 2014 MINUTES OF 2014 ANNUAL and 2015 BUDGET MEETING Call to Order Delilah called the meeting to order at 7:00pm. Present were: Trisha Rudy, 5280 Property Management Lilly Koshina, 5280 Property Management Delilah Bookout, President Shirley Miller, Vice President Gerry Pochowicz, Secretary Megon Falzon, Treasurer Rita Mowry- Member at Large Proof of Notice- Trish asked homeowners if they received the notice and showed homeowners the notice Annual and Budget Meeting Minutes- Shirley motioned to approve the 2013 Annual and Budget meeting minutes. Gerry seconded the motion. All were in favor. President Report- President s Report was given for 2014 by Dee Bookout. Hail storm damaged roofs and siding windows and possible other things the insurance is still working on it as soon as more information will be given the homeowners will get informed at the next meeting. The monument area was zeroscaped. In 2015 more zeroscaping will continue throughout the property. The painting of the next phase will be contained. Solar light were installed on S Zeno Way Treasurer Reports- Treasurer s Report was given for 2013 by Treasurer Megon Falzon. Home Owners Forum All homeowners communication was scanned and filed. Established Board Terms and Elections- 1 Seats Available Nomination from the Floor- Dee nominated Shirley. Shirley accepted the nomination and would like to continue staying on the Board has been Vice

13 President for years and done her best to address issues of the property and owners. Election of the Board 1. Pick up Proxies- Pass out Ballots- 2. Count Ballots 3. Announce Results Lilly from 5280 PM Passed out the Proxies to the homeowners Results of Election The results of the Election were counted by Lilly from 5280 PM and a homeowner. Shirley- 23 Ratify Budget The results were 23 Yes and 0 No. The budget for 2015 Passes. Unfinished Business- None New Business- None Adjournment It was motioned by Gerry and seconded by Shirley to adjourn the meeting at 7:38pm. All were in favor.