Several violations were reported and referenced in the Executive Session Minutes.

Transcription

1 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD OCTOBER 9, 2018 Brittany Vik from 360 Community Management called the meeting to order at 5:06 p.m. Board members present were Lacey Clauson, Leslie Atkins, Richard Middelberg and Ron Gerak. Christoforos Savvides was absent. Three owners were in attendance. OPEN FORUM: The owners of Caspi Gardens were present to attend a hearing. Several violations were reported and referenced in the Executive Session Minutes. APPROVAL OF MINUTES: The Board reviewed the minutes of the September 2018 meeting. Lacey moved to approve the minutes of the meeting as presented. Richard seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for August Richard inquired about the $11,450 credit on the solar G/L. The Board moved to table the financials for review at the next meeting, pending clarification of the credit on the solar G/L. BALCONY TOPCOAT APPLICATION: The Board reviewed proposals for new acrylic top coating on the balcony decks in phase one of the community. Management was instructed to request that all the bidders revise their proposals to include the following: o One (1) coat of EC-11 Water-Based Epoxy primer (recommended in Westcoat SC- 10 manufacturer specifications) o Apply two (2) coats of Westcoat SC-10 Acrylic Topcoat in Arizona Tan o Provide a four (4) year warranty o Provide written explanation on how warranty issues are addressed PARKING SPACE REPAIRS: The Board reviewed a proposal from Kirk Paving to patch the sinking areas of parking space #35 and repair the damage to space #13 caused by tree roots. After discussion, Richard moved to approve a not to exceed amount of $1,000, and the work to be done at the same time as the other approved asphalt repairs. Ron seconded, vote was all ayes, motion carried. GATE INSTALLATION PROJECT UPDATE: Richard advised that he met with Paul from ACP to review and discuss the placement of the monument signs. To be in compliance with the required setbacks, the monument signs will have to be installed on different sides of the driveways than originally planned. The Shirley Gardens monument sign will face West at an angle to the curb, to the right of the large boulder, with visibility to traffic going East on Mast Blvd. The Caspi Gardens monument sign will face East at an angle, with visibility to traffic going West on Mast Blvd. Paul advised that he is working on getting his drawings completed to satisfy all of the requirements for Padre Dam and the City of Santee. As soon as the drawings are complete, he will make an appointment with Padre Dam to submit for the Encroachment Agreement. RULES AMENDMENTS: The Board discussed rules and guidelines for floor coverings on balcony decks. Management was instructed to include restrictions on the types of allowable rugs, and create an application that will require a deposit. The Board will review the amendment and application at the next meeting. Riderwood Gardens Open Meeting Minutes October Page 1 of 2

2 LANDSCAPING: The Board reviewed a proposal from Green Valley Landscape to dethatch and overseed the lawn areas throughout the property. After discussion, Richard moved to decline the proposal as it is not needed. Lacey seconded, vote was all ayes, motion carried. Richard noted that are dead plants and broken irrigation at the Shirley Gardens entrance that need to be addressed by Green Valley. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from the owner of Shirley Gardens to re-pipe the unit with copper piping, to follow the existing layout. After discussion, Richard moved to approve the application as presented, with the conditions that the Homeowner is responsible for all repairs to the interior and exterior walls in their unit and any other affected units, responsible for any damage to the landscaping, and responsible for ensuring that all plumbing lines are correctly installed and attached to the sub-meter and shut off lines. Lacey seconded, vote was all ayes, motion carried. The Board reviewed an application from the owner of Caspi Gardens to attach a sun shade cloth to the roof eaves with zip ties, with no penetrating methods to be used. Management noted that the shade cloth was installed loosely without approval, with the top part zip tied to the roof overhang and the bottom part clamped to the balcony railing. The owner did remove the shade cloth after receiving the violation letter. After discussion, Richard moved to deny the application as presented, and recommended the owner purchase patio umbrellas for shade. Ron seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes October Page 2 of 2

3 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD SEPTEMBER 11, 2018 Brittany Vik from 360 Community Management called the meeting to order at 5:06 p.m. Board members present were Christoforos Savvides, Lacey Clauson, and Leslie Atkins. Richard Middelberg and Ron Gerak were absent. Two owners were in attendance. OPEN FORUM: The owner of Caspi Gardens was present to request a bench be installed in the shaded grass area by Bell Gardens. She also inquired about the solar maintenance line item in the budget, and was present to discuss the smoking issue with her neighbor below. The owner of Norma Gardens was in attendance to inform the Board that the resident who parks in the space next to her hit her car with their car door. She was informed that the issue will have to be addressed between the individual parties. APPROVAL OF MINUTES: The Board reviewed the minutes of the August 2018 meeting. Chris moved to approve the minutes of the meeting as presented. Leslie seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for July After discussion, Chris moved to approve the financials as presented. Leslie seconded, vote was all ayes, motion carried. GATE INSTALLATION PROJECT UPDATE: The Board reviewed an from Paul Corbisez with ACP regarding the delays on the gate installation. He informed the Board that the City of Santee has required them to cease all work until the proper permits are issued. The City of Santee is now mandating a permit for the columns, as well for the monument signs, and the City will only allow for one (1) monument at each entrance. Additionally, Padre Dam has an easement on the property for their water lines, and they will require a signed and notarized Encroachment Agreement from the Association. Management was instructed to schedule an onsite meeting with Paul, Richard Middelberg and Christoforos Savvides to discuss further. BALCONY TOPCOAT APPLICATION: The Board reviewed proposals for new top coating on all balcony decks in phase one of the property, located at the southeast section of the property. Management was instructed to obtain additional proposals, and to have all contractors bid on the same product. RULES AMENDMENTS: The Board reviewed the draft rule amendment regarding rugs on balcony decks. After discussion, the Board agreed to table the issue, pending additional information to be submitted by Lacey. The Board reviewed the draft rule amendment regarding sub-metering. After discussion, Lacey moved to approve the rules as presented, for distribution to the membership for the required thirty (30) day comment period. Chris seconded, vote was all ayes, motion carried.. BALCONY DECK REPAIR: The Board reviewed a proposal from ACP to do a full balcony tear-off at Bell Gardens Drive. After discussion, Lacey moved to approve the repair at a cost of $4, Leslie seconded, vote was all ayes, motion carried. Riderwood Gardens Open Meeting Minutes September Page 1 of 2

4 PARKING SPACE REPAIR: The Board reviewed a proposal from Kirk Paving to completely remove, re-compact and replace the parking space (#35) that is starting to sink next to the East pool. Management strongly recommended against only patching the sinking areas rather than removing and replacing the entire parking space, as based on the history of failure with the previously landscaped areas that were converted to parking spaces (by Eagle Paving), the parking space will continue to sink and may cause additional damage in the future. After discussion, Chris moved to decline the proposal and have Kirk Paving patch the sinking areas only, at a not to exceed cost of $ Lacey seconded, vote was all ayes, motion carried. TURF CONVERSION: The Board reviewed a proposal from Green Valley Landscape to remove turf in several additional areas, as there are more rebates available. After discussion, Chris moved to decline the proposal and the rebate offer, and only do the desired areas based on recommendations from Lacey and Green Valley Landscape. Leslie seconded, vote was all ayes, motion carried. Management was instructed to schedule an onsite meeting with Lacey and Green Valley Landscape. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes September Page 2 of 2

5 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD AUGUST 14, 2018 Rachael Robenolt from 360 Community Management called the meeting to order at 5:04 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Lacey Clauson, Leslie Atkins and Ron Gerak. Three owners were in attendance. OPEN FORUM: Debbie from Caspi was present to discuss the smoking issue with her neighbor below. Patrick from was present to ask about a neighborhood watch, as there is a sign on the mailboxes. He also wanted to ask about posting a sign with the pool hours. APPROVAL OF MINUTES: The Board reviewed the minutes of the June 2018 meeting. Chris moved to approve the minutes of the meeting as presented. Richard seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for May & June After discussion, Chris moved to approve the financials as presented. Richard seconded, vote was all ayes, motion carried. RESERVE STUDY: The Board reviewed the draft reserve study. After discussion, Richard moved to approve the study, with management recommended adjustments to the concrete (removal of 40 year components, split recurring concrete into sidewalks/driveways) & deck sealing (4 equal phases) components; clarification of the gate & access control lock components; removal of the split rail fence, fire extinguisher & mailbox kiosk components; and changing of the deck sealing estimated cost. Leslie seconded, vote was all ayes, motion carried BUDGET: The Board reviewed the draft budget. Management recommended at $10.00/month increase. After discussion, Richard moved to approve the budget with no increase in dues, with the offset to increase the annual deficit. Leslie seconded, vote was all ayes, motion carried. Management noted that per California Civil Code, loans made from the Reserves (including reserve funds used for Capital Improvements) must be paid back within one year. However, the Board of Directors, following an annual review of the relevant financial information, may extend the repayment, if it is in the best interest of the community. Upon review of the relevant documents, Leslie moved to repay 1/6 of the reserve funds used for the solar project and 1/6 of the reserve funds used for the gate project, during the fiscal year. Richard seconded, vote was all ayes, motion carried. LIGHT FIXTURES: The Board discussed the two options for the column light fixtures. After discussion, Leslie moved to approve the purchase & installation of light fixture #2, the larger of the two fixtures. Richard seconded, vote was all ayes, motion carried. BALCONY TOPCOAT APPLICATION: The Board reviewed a proposal from ACP for new top coating on all balcony decks phase one of the project (southeast section of the property). It was noted that both the vendor and the reserve study indicated that the top coating needs to be done every four years. After discussion, Management was requested to obtain competitive bids, and to find out what material is being used for the application, for review at the September meeting. Riderwood Gardens Open Meeting Minutes August Page 1 of 2

6 INSURANCE RENEWAL: The Board reviewed the insurance renewal quotes. After discussion, Chris moved to approve the quote with the existing carrier, for a total annual premium of $28, Leslie seconded, vote was all ayes, motion carried. DIRECTORY PROGRAMMING FEES: The Board discussed the costs for programming new phone numbers into the telephone directory, after the initial programming. Management noted that all owners who have come in to pick up their key cards have been informed that there may be costs for programming later, and that they could perhaps consider charging those fees to their new tenants. After discussion, Richard moved to pass on the $25.00 fee to the owners. Leslie seconded, vote was all ayes, motion carried. RULES AMENDMENT: The Board reviewed the draft rule amendment regarding rugs on balcony decks. After discussion, the Board agreed to table the issue, pending additional information to be submitted by Lacey. TURF CONVERSION: The Board reviewed a proposal from Green Valley Landscape to remove turf in several additional areas, as there are more rebates available. Lacey moved to table the proposal at this time, for review at the September meeting. Chris seconded, vote was all ayes, motion carried. The Board would like a complete map that shows all grass areas that would remain after the implementation of this proposal. MAINTENANCE: The Board reviewed the maintenance billing report for the month of July. No further action or follow up was needed. ARCHITECTURAL APPLICATIONS: The Board reviewed the application from Caspi Gardens for replacement of the A/C pump. After discussion, Richard conditionally approved the application, once the additional information is supplied by the owner (confirmation that the concrete pad is the same size, and that no additional building penetrations are needed), that the new unit is like for like, that any damage to the building structure, including the stucco and the staircase, as well as the common area landscaping, and any electrical, plumbing or drainage systems will be the owners responsibility. Leslie seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes August Page 2 of 2

7 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD JUNE 12, 2018 Brittany Vik called the meeting to order at 5:03 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Lacey Clauson, Leslie Atkins and Ron Gerak. Rachael Robenolt from 360 Community Management was also present. Three owners were in attendance. OPEN FORUM: No items were brought before the Board at this time. APPROVAL OF MINUTES: The Board reviewed the minutes of the May 2018 meeting. Richard moved to approve the minutes of the meeting as presented. Ron seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for April After discussion, Richard moved to approve the financials as presented. Ron seconded, vote was all ayes, motion carried. There was brief discussion regarding the future dues amount. MORGAN STANLEY CD S: The Board reviewed an from Morgan Stanley advising that a CD matured on May 29, 2018, and the Association has $153, liquid. After discussion, Chris moved to purchase a nine month, $150,000 CD through Morgan Stanley. Lacey seconded, vote was all ayes, motion carried. ASPHALT SEALCOAT & STRIPING: The Board reviewed proposals to sealcoat and stripe the asphalt. After discussion, Richard moved to approve the proposal from Kirk Paving at a cost of $14,962.00, with the condition that the striping of the concrete speed bumps be included in the contract. Ron seconded, vote was all ayes, motion carried. Management was instructed to schedule the job after the first of November. BUILDING MAINTENANCE: The Board reviewed proposals for building maintenance from two (2) different service providers. Management noted that two (2) companies declined to bid due to the additional administrative work that was requested to be include in the proposal. The Board instructed 360 Maintenance to compile a report for review at the next meeting, with a description of the work completed on each work order and the correlating photo from the walkthrough. BALCONY DECK REPLACEMENT: The Board reviewed a proposal from ACP to do a full balcony tear-off at Bell Gardens Drive. It was noted that the owner had a large rug on the deck surface, and a small rug covering one of the deck drains. After discussion, Chris moved to approve the repair at a cost of $4,350.00, with the condition that the owner agree to pay for half of the cost. Richard seconded, vote was all ayes, motion carried. Management was instructed to draft a rule regarding outdoor rugs on balcony decks, for the Board to review at the next meeting. COLUMN LIGHT FIXTURES: The Board reviewed several different options for the light fixtures that will be installed on the columns at the front of the property. Management was instructed to order two (2) different fixtures for the Board to see and make a final decision. Riderwood Gardens Open Meeting Minutes June Page 1 of 2

8 LANDSCAPE PLANT UPGRADES: The Board reviewed a proposal from Green Valley Landscape to remove old plant material throughout the community and replace with drought tolerant plant material and irrigation. Lacey moved to table the proposal at this time, for review at a later date. Chris seconded, vote was all ayes, motion carried. MAINTENANCE: The Board reviewed the maintenance billing report for the month of May. No further action or follow up was needed. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from the owner of Shirley Gardens to replace the windows with dual pane, white vinyl windows with no grids. After discussion, Richard moved to approve the application as presented. Leslie seconded, vote was all ayes, motion carried. The Board reviewed an application from the owners of Bell Gardens to install a wood lattice gate at the top of their stairs, to match the existing lattice on the stairs, and painted to match the building color scheme. After discussion, Richard moved to approve the application as presented. Chris seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes June Page 2 of 2

9 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD MAY 8, 2018 Brittany Vik called the meeting to order at 5:06 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Lacey Clauson, Leslie Atkins and Ron Gerak. Three owners were in attendance. OPEN FORUM: The owner of Norma Gardens was in attendance to ask if the names in the new phone directory could be anonymous, and requested that coverings be installed over the mailboxes. The owner of was in attendance to express her concerns over the amount of bees swarming around the property, and request that all bee friendly plants be removed or moved to the front of the property, away from the units and the parking lot. She also reported a violation. The owner of Caspi Gardens was in attendance to request that the wood fence on the corner of her unit be removed because children congregate in the area and sit on it. Chris moved to have maintenance remove the wood fence. Ron seconded, vote was all ayes, motion carried. APPROVAL OF MINUTES: The Board reviewed the minutes of the April 2018 meeting. Ron moved to approve the minutes of the meeting as presented. Chris seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for March After discussion, Richard moved to approve the financials as presented. Chris seconded, vote was all ayes, motion carried. Richard requested that management include a report of the reserve expenditures in the Board package each month. RESERVE STUDY PROPOSALS: The Board reviewed the proposals for the Level III Reserve Study. After discussion, Richard moved to approve the proposal from SCT for a total of $ Chris seconded, vote was all ayes, motion carried. GATE PROJECT: The Board reviewed a revised proposal from ACP for several changes and additions to the contract, including additional columns, lighting for the columns, additional fencing, a planter curb installation and relocating the phone directory to a column on the fence. After discussion, Richard moved to approve the proposal as presented at a total cost of $36, Chris seconded, vote was all ayes, motion carried. ASPHALT SEALCOAT & STRIPING: The Board reviewed proposals to sealcoat and stripe the asphalt. Management was instructed to investigate the sealcoating was included in the previous contract with Eagle Paving from the parking lot reconfiguration project. PARKING SPACE REASSIGNMENTS: The Board reviewed the proposed parking reassignments to accommodate the vehicle gate installation. After discussion, Richard moved to approve the reassignments as proposed. Leslie seconded, vote was all ayes, motion carried. Riderwood Gardens Open Meeting Minutes May Page 1 of 2

10 LANDSCAPE PLANT UPGRADES: The Board reviewed a proposal from Green Valley Landscape to remove old plant material throughout the community and replace with drought tolerant plant material and irrigation. Lacey advised she needed more time to go over the proposal. The Board will review the proposal at the June meeting. MAINTENANCE: Richard requested that Management include the maintenance billing report in each the Board package. Management was instructed to solicit proposals for monthly maintenance, with the following requirements: 1. A detailed, step-by-step description of all the work done on each individual work order. 2. A detailed breakdown of the time spent on each work order. 3. A detailed breakdown of the exact materials used for each work order, including measurements and quantities. 4. The name(s) of the worker(s) who performed the work on each work order. 5. Before and after photos of the work performed on each work order. 6. Itemized receipts of all supplies purchased from all suppliers. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from the owner of Shirley Gardens to install vinyl flooring, with an IIC rating 62 and STC rating 53. After discussion, Richard moved to approve the application as presented. Leslie seconded, vote was all ayes, motion carried. The Board reviewed an application from the owner of Norma Gardens to replace the heat pump, per the existing duct work and drain lines. After discussion, Richard moved to approve the application as presented. Chris seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes May Page 2 of 2

11 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD APRIL 10, 2018 Brittany Vik called the meeting to order at 5:02 p.m. Board members present were Christoforos Savvides, Lacey Clauson, Leslie Atkins and Ron Gerak. Richard Middelberg was in attendance via telephone. OPEN FORUM: No items were brought before the Board at this time. APPOINTMENT OF OFFICERS: The Reconvened Annual Meeting was held on March 28, The Board discussed officer positions. After discussion, upon a motion made, seconded and carried, the following directors were appointed to the following officer positions: Christoforos Savvides Lacey Clauson Leslie Atkins Richard Middelberg Ron Gerak President Vice President Secretary Treasurer Director at Large APPROVAL OF MINUTES: The Board reviewed the minutes of the March 2018 meeting. Richard moved to approve the minutes of the meeting as presented. Chris seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for February Richard asked Management to clarify several paid invoices, including tax payments. After discussion, Richard moved to approve the financials as presented. Chris seconded, vote was all ayes, motion carried. GATE PROJECT: The Board reviewed a proposal from ACP for several changes and additions to the contract, including additional columns, lighting for the columns, monuments and concrete islands. Management was instructed to schedule a special meeting with Paul from ACP o discuss the proposal. FRONT OF PROPERTY LANDSCAPE RENOVATION: The Board discussed marginally increasing the number of plants and changing some of the types of plants to a more cohesive palette. After discussion, Chris moved to approve the changes as presented and appoint Lacey to supervise the installation of the plants. Ron seconded, vote was all ayes, motion carried. TRASH SERVICE: The Board reviewed a proposal from Global Disposal for trash services. The trash service would be brokered through Waste Management, and the service includes weekly bulk item pick-ups for up to twelve (12) items per pick-up, and an additional $25.00/item after that. The proposal also includes a free annual e-waste service, shredding service, Christmas tree removal and clothing upcycling service. Management advised they do take photos of all the bulk items they pick up, but they will not address any overflow, and that they are to be a supplemental means for bulk trash, not a replacement for maintenance. After discussion, Chris moved to approve the proposal at a cost of $3, Lacey seconded, vote was all ayes, motion carried. Riderwood Gardens Open Meeting Minutes April Page 1 of 2

12 SOLAR INSTALLATION: The Board reviewed an from Solare regarding a small delay in the solar system installation. Solare advised that they will have to divide the West side system into two smaller systems because the gauge of the wire that connects the meter to the garage subpanel is too small, and they will have to run a new subpanel on a different garage on the West wide of the property. Solare advised they will be covering all additional costs. The Board agreed to the delays, and no further action is necessary at this time. MAINTENANCE: The Board reviewed a proposal from 360 Community Management to install a concrete curb along the fence where the dog run fence meets the carwash, to prevent the area drain from clogging. Management was instructed to have maintenance install a small concrete swale around the drain under maintenance hours. The Board reviewed an from Absolute Duct & Chimney Cleaning regarding dryer vent cleaning on the property. Management was instructed to include a dryer vent cleaning reminder in next Newsletter. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes April Page 2 of 2

13 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD MARCH 13, 2018 Brittany Vik called the meeting to order at 5:08 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Leslie Atkins and Lacey Clauson. Ron Gerak was absent. Two homeowners were present. RECONVENED ANNUAL MEETING: Community Manager Brittany Vik announced that quorum had not been met for the Annual Meeting. The Board announced that the Reconvened Annual Meeting would be held on Wednesday, March 28, 2018 at 10:00 a.m. at the 360 Community Management office at Woodside Ave, Suite 210, Santee, CA OPEN FORUM: The owner of was in attendance to voice his concerns over the amount of renters in the community, and advise that there are many units that have decorations hanging from the wood on their balconies and patios. Management advised the owner to report violations to the management office in writing. APPROVAL OF MINUTES: The Board reviewed the minutes of the February 2018 meeting. Chris moved to approve the minutes of the meeting as presented. Lacey seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for January After discussion, Richard moved to approve the financials as presented. Lacey seconded, vote was all ayes, motion carried. APPROVAL OF LIENS: The Board reviewed a notice of intent to lien for parcel # A motion was made and seconded to approve the lien(s). Vote was all ayes, motion carried. It was resolved that the Board authorizes that lien(s) be recorded on the properties in the event that payment in full is not received by the deadline(s) imposed in the Intent to Lien letter(s). GATE PROJECT: The Board reviewed an from Paul Corbisez with ACP stating that the main directory at the Shirley entrance cannot be installed in the driveway area as originally planned, due to lack of space. Paul proposed to install the directory on the fence next to the vehicle gate instead. This would entail guests parking their vehicles in the guest entry area, and exiting their vehicles to use the directory. Management was instructed to coordinate an onsite meeting with Paul and two Board Members to review and report back to the rest of the Board. The Board reviewed two (2) different device options for the vehicle gate entry. ACP originally quoted for the windshield stickers, but they are non-transferable. ACP proposed a second option of a proximity-style card that can be stamped, so as not to be confused with the pool key card. After discussion, Richard moved to purchase sixhundred (600) proximity-style key cards with an R stamped on them. Chris seconded, vote was all ayes, motion carried. Riderwood Gardens Open Meeting Minutes March Page 1 of 2

14 SIDEWALK REPAIRS: The Board reviewed proposals from ACP to replace the lifted sidewalks at and Norma Gardens. ACP offered a discount of $ if both jobs are scheduled for the same day. ACP advised they cannot guarantee the work for five (5) years as requested by the Board, as other roots or expansive soil could cause more lifting in the future. After discussion, Chris moved to approve the proposals at a total cost of $2, Richard seconded, vote was all ayes, motion carried. MONUMENT RENDERING: The Board reviewed a monument sign rendering from ACP. ACP proposed VertiCrete columns to match the new fence columns, and offered an option with a rounded stucco wall or a precast VertiCrete concrete panel with a rock pattern to match the VertiCrete columns. The Board agreed that a rounded stucco wall would look better, and would prefer a different style of lettering that isn t all block letters. TRASH SERVICE: The Board reviewed a proposal from Global Disposal for trash services. The trash service would be brokered through Waste Management, and the service includes weekly bulk item pick-ups for up to twelve (12) items per pick-up, and an additional $25.00/item after that. The proposal also includes a free annual e-waste service, shredding service and clothing upcycling service. Management was instructed to ask Global Disposal what constitutes one item, and if cardboard boxes outside of the dumpsters are considered bulk items. POOL FURNITURE: The Board reviewed the current pool furniture inventory. Only one chair has broken since purchased in No further action required at this time. FRONT OF PROPERTY RENOVATION: The Board reviewed a proposal from Green Valley Landscape to renovate several planters at the front of the property where the new fencing and pillars have been installed. After discussion, Richard moved to approve Areas #1-#4 of the proposal at a reduced cost of $9,400.00, to include the area East of the Caspi driveway, and with noted with changes to plant locations and plant types. Chris seconded, vote was all ayes, motion carried. LANDSCAPING: The Board reviewed a proposal from Green Valley to replace the trees that were removed during the Phase II tree removal with twenty-one (21) trees of different varieties that were previously approved. Lacey advised she would prefer to have Ligustrum lucidums installed in front of Norma instead of the Pink trumpets. Lacey also requested the Board plant two additional Ligustrum lucidums on front of and , and she will pay Green Valley separately for the cost. After discussion, Richard moved to approve the proposal at a total cost of $8, Chris seconded, vote was all ayes, motion carried. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from Caspi Gardens to replace all existing polybutylene plumbing pipes with copper pipes, to be installed with the existing plumbing pipe layout. After discussion, Richard moved to approve the application as presented. Chris seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes March Page 2 of 2

15 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD FEBRUARY 13, 2018 Brittany Vik called the meeting to order at 5:08 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Leslie Atkins, Ron Gerak and Lacey Clauson. One homeowner was present. OPEN FORUM: The owner of Shirley Gardens was in attendance to advise that the drain line for his hot water heater ties into the same line as the upstairs unit, and the line is clogged. He advised that he called a plumber to clear the line, but the plumber was unable locate the line. Management was instructed to have the Association s plumber investigate and clear the line. APPROVAL OF MINUTES: The Board reviewed the minutes of the January 2018 meeting. Richard moved to approve the minutes of the meeting as presented. Lacey seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for December After discussion, Richard moved to approve the financials as presented. Leslie seconded, vote was all ayes, motion carried. FINANCIAL REVIEW: The Board reviewed the draft financial review. After discussion, Richard moved to approve the review from Sonnenberg & Company, CPA, for distribution to the membership. Chris seconded, vote was all ayes, motion carried. SOLAR PANEL INSTALLATION: The Board reviewed an invoice from Solare showing a $5,000 reduction in their contract price in order to make up for the labor they are saving on the project by using shingles underneath the solar panels instead of tiles. After discussion, Lacey moved to accept the $5,000 contract reduction, and proceed with the garage roof repairs and solar panel installation. Chris seconded, vote was all ayes, motion carried. SIDEWALK REPAIRS: The Board reviewed a proposal from ACP to replace the lifted sidewalk, and repair the patio fence & gate at Norma Gardens. ACP noted that the sidewalk needs to be removed so that the tree roots underneath it can be completely removed to ensure the sidewalk does not lift again. After discussion, Richard moved to approve the proposal at a cost of $1,500.00, under the conditions that ACP will guarantee the work for five (5) years, and the Homeowner agrees to pay the $200 charge to have the gate repaired, as the gate is Homeowner responsibility. Chris seconded, vote was all ayes, motion carried. FRONT OF PROPERTY RENOVATION: The Board reviewed a proposal and plant palette from Green Valley Landscape to renovate several planters at the front of the property where the new fencing and pillars have been installed, including relocation of irrigation to separate turf areas, removal of turf, re-grading, installation of new plant material with irrigation and installation of mulch. Several Board Members agreed to meet with Green Valley Landscape prior to the installation of any plants to ensure that the layout and quantity of plants are to the Board s satisfaction. Riderwood Gardens Open Meeting Minutes February Page 1 of 2

16 MONUMENT EXAMPLES: The Board reviewed examples of monument signs. Management was instructed to have several renderings available for the Board to review at the next meeting. Plaque and lettering. LANDSCAPING: The Board reviewed a proposal from Green Valley to install mulch throughout the property. After discussion, Richard moved to decline the proposal as mulch is not necessary at this time. Chris seconded, vote was all ayes, motion carried. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from Caspi Gardens to replace the windows in the unit. After discussion, Chris moved to approve the application under the conditions that the windows must be installed from the inside, white vinyl with no grids and the trim may not overlap the exterior wood trim. Leslie seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes February Page 2 of 2

17 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD NOVEMBER 28, 2017 Brittany Vik called the meeting to order at 5:02 p.m. Board members present were Christoforos Savvides, Leslie Atkins, Ron Gerak and Lacey Clauson. Richard Middelberg was absent. Rachael Robenolt from 360 Community Management was also in attendance. Three homeowners were present. OPEN FORUM: The owner of was present to express his concern over the shooting that occurred on October 30, 2017, and suggested the Board consider installing surveillance cameras or hire security. He also expressed his concern over the trash issue. APPROVAL OF MINUTES: The Board reviewed the minutes of the October 2017 meeting. Chris moved to approve the minutes of the meeting as presented. Lacey seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for September-October After discussion, Chris moved to approve the financials as presented. Lacey seconded, vote was all ayes, motion carried. HOMEOWNER CONTACT FORM RULE AMENDMENT: Chris moved to adopt the rule amendment regarding updated homeowner contact information. Leslie seconded, vote was all ayes, motion carried. A/C UNIT RULE AMENDMENT: Richard moved to adopt the rule amendment regarding A/C unit installations. Chris seconded, vote was all ayes, motion carried. GUTTER CLEANING: The Board reviewed a proposal from ACP to clean the gutters and downspouts on all of the buildings and garages. After discussion, Ron moved to approve the proposal at a cost of $8, Leslie seconded, vote was two ayes, motion carried. Lacey abstained. Chris opposed. Management was instructed to schedule the cleaning for early January. POOL BATHROOM RE-KEY: The Board reviewed proposals from Labann Corporation for two-hundred-fifty (250) security style keys and to re-key the four pool bathroom doors. Management recommended changing the locks and purchasing new keys as the doors have not been re-keyed in many years, and the new pedestrian gates will open with the current pool bathroom key. Management was instructed to obtain proposals to install electronic locks on the pedestrian gates to be programmed to the existing pool key card. FRONT OF PROPERTY RENOVATION: The Board reviewed a proposal from Green Valley Landscape to renovate the landscaping at the front of the property where the new fencing and pillars have been installed. Management was instructed obtain a list of the plants that were installed on the property during the turf renovation project, including photos of each plant, for the Board to review and decide on at the next meeting. TREE REMOVALS: The Board reviewed a proposal from Green Valley Landscape to remove various trees throughout the property. Management was instructed to solicit additional proposals for review at the next meeting. Riderwood Gardens Open Meeting Minutes November Page 1 of 2

18 ARCHITECTURAL APPLICATIONS: The Board reviewed an application from the owner of to replace the front door with a Therma-Tru door and install a white security screen door, both to be installed by Lowe s. After discussion, Lacey moved to approve the application as presented, with the condition that the front door must be white. Ron seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed legal correspondence, homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes November Page 2 of 2

19 RIDERWOOD GARDENS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING HELD OCTOBER 10, 2017 Rachael Robenolt called the meeting to order at 5:06 p.m. Board members present were Christoforos Savvides, Richard Middelberg, Leslie Atkins and Lacey Clauson. Ron Gerak was absent. Brittany Vik from 360 Community Management was also in attendance. Two homeowners were present. ANNUAL MEETING ANNOUNCEMENT: Management announced that the Annual Meeting will be held on Tuesday, March 13, OPEN FORUM: The owner of was present to voice her concern over the speeding that is occurring in the community. The Board moved to require residents to register their vehicle when they pick up their new gate passes due to reckless driving. The Board also discussed installing additional speed bumps and directional arrows on the asphalt when the asphalt sealing occurs. APPROVAL OF MINUTES: The Board reviewed the minutes of the September 2017 meeting. Richard moved to approve the minutes of the meeting as presented. Chris seconded, vote was all ayes, motion carried. FINANCIALS: The Board reviewed the financials for August After discussion, Richard moved to approve the financials as presented, pending audit. Lacey seconded, vote was all ayes, motion carried. FINANCIAL REVIEW: The Board reviewed proposals for the 2017 financial review. After discussion, Richard moved to approve the proposal from Sonnenberg & Company at a cost of $1, Chris seconded, vote was all ayes, motion carried. LIEN APPROVAL: The Board reviewed a lien recommendation for parcel # A motion was made and seconded to approve sending the Notice of Intent to Lien(s) and subsequent lien(s) if the account is not brought current within the 30 days required in the Notice of Intent to Lien letter(s)for the noted parcel(s). Vote was all ayes, motion carried. It was resolved that the Board authorizes that lien(s) be recorded on the property(ies) in the event that payment in full is not received by the deadline(s) imposed in the Intent to Lien letter(s). A/C UNIT RULE AMENDMENT: The Board reviewed the draft rule amendment regarding A/C unit installations. After discussion, Richard moved to approve the rule for distribution to the membership. Lacey seconded, vote was all ayes, motion carried. BALCONY DECK REPAIRS: The Board reviewed the proposal from ACP for deck repairs at & After discussion, Richard moved to approve the repairs at at a cost of $1, and the full deck coating at at a cost of $2, Leslie seconded, vote was all ayes, motion carried. Riderwood Gardens Open Meeting Minutes October Page 1 of 2

20 CONCRETE PATIO SLAB REPAIRS: The Board reviewed the proposal from ACP for a full concrete patio slab replacement at (full patio replacement) and repair to the deck above the unit at After discussion, Richard moved to approve the proposal for the repairs at at a cost of $5, and repairs to the balcony deck at for $1, Leslie seconded, vote was all ayes, motion carried. LANDSCAPING: The Board reviewed a proposal from Green Valley Landscape to dethatch and overseed the lawn areas. After discussion, Chris moved to decline the proposal. Richard seconded, vote was all ayes, motion carried. ARCHITECTURAL APPLICATIONS: The Board reviewed an application from the owner of to install hardwood flooring in the unit with ¼ noise and moisture barrier underlayment. It was noted that the owner installed the flooring without Board approval and did not obtain the signature from the downstairs homeowner at The owner also did not include an estimate from the contractor as requested. After discussion, Richard moved to require that the owner submit the estimate from the contractor, or they will be required to remove a piece of the flooring and provide documentation that it was installed properly per the HOA requirements. Chris seconded, vote was all ayes, motion carried. EXECUTIVE SESSION SUMMARY: The Board addressed legal correspondence, homeowner correspondence, disciplinary action and delinquency issues. Attested: Date: Riderwood Gardens Open Meeting Minutes October Page 2 of 2