OLD BUSINESS: Northern Agreement Negotiations Item was not discussed.

Transcription

1 STEEPLECHASE PROPERTY OWNER S ASSOCIATION, INC. BOARD MEETING MINUTES Wednesday January 10, :30 PM Capital Realty Advisors Conference Room 600 Sandtree Drive, Palm Beach Gardens, FL CALL TO ORDER: David Moore called the meeting to order at 5:37pm. A quorum was established as the following board members were present: David Moore, President; Amir Kanel, Vice President; Inman Lanier, Treasurer, and Chuck Fisher; Secretary. Also in attendance: Tracy Cooper LCAM, Property Manager representing Capital Realty Advisors. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING: A motion to approve the Board Meeting Minutes for December 2017 was made by Inman Lanier; seconded by David Moore and all voted in favor. OLD BUSINESS: Road Improvement Project - The Board of Directors discussed unannounced Onsite QC Inspections. The Inspections will involve checking the temperature of the asphalt, thickness of the assault, areas that abut the driveways are even. Engenuity will be contacted for details on their Onsite Inspection included in the contract. The Pavers at the North Entrance were discussed by the Board of Directors. Replacement materials for the Pavers was reviewed. Multiple Bids for the replacement of the pavers and for the installation of stamped concrete will be obtained. The Board would like an appointment to be set up for looking at different styles of pavers. Request Engenuity s suggestions for the replacement of the pavers. Northern Agreement Negotiations Item was not discussed. Compliance Committee Completion of Violation Process David Moore motioned to approve the Draft of the Compliance Procedures, Chuck Fisher seconded the motion and all voted in favor. The Board agreed to have the Compliance Procedures reviewed by the attorney. Beeline- The Board discussed having a representative for the community sign up as a Lobbyist with the State of Florida. David Moore motioned for Inman Lanier to be the Lobbyist, Chuck Fisher seconded the motion and all voted in favor. Manager s Report The Board reviewed the phoneline for uploading to the transponder system. The Board agreed to replace the access panels to modern IP based panels to help with recurring syncing issues. The Landscape Lighting at the Northgate needs repositioned. Price for a left turn sign on South Sea Biscuit Drive will be obtained. NEW BUSINESS: 7733 Bold Lad Road The Board reviewed the status of the removal of the tennis court, basketball court and dollhouse concrete slab. The Board agreed to have the attorney call the Title Company on the restitutions not being met at closing Steeplechase Drive The Board discussed the recorded Agreement Rewarding Pipes Under the Driveway for 7776 Steeplechase Drive and the submitted Estoppel If the Driveway cannot be repaired before the closing date, Inman motioned to approve accept $7,000 put in an Escrow Account, with a completion due date of 6 months and for legal fees to be paid by the homeowner, David Moore seconded the motion and all voted in favor. G4S Hiring Procedures The Board reviewed the hiring procedures of new guards. At this time 1 permanent position is available. Schedule Organizational & February Board Meeting The Board scheduled the Organizational meeting for February 1, 2018 at 5:30pm, and the next Board Meeting on February 22, 2018 at 5:30pm. Annual Meeting Guest Speakers The Board agreed to invite the Chief of Police and the City Commissioners to the Annual Meeting.

2 Gatehouse Door Repair The broken Northgate door lock was reviewed by the Board. Meeting with Inman to inspect the door will be scheduled Whirlaway Road The Board needs complete status of account from the attorney. Meeting Adjourned- With no further business the Board agreed to adjourn at 8:36pm.

3 STEEPLECHASE PROPERTY OWNER S ASSOCIATION, INC. Organizational Meeting Minutes Thursday, February 1, :30 PM Capital Realty Advisors Conference Room 600 Sandtree Drive, Palm Beach Gardens, FL CALL TO ORDER: David Moore called the meeting to order at 5:30 pm. A quorum was established as the following board members were present: David Moore, Inman Lanier, Chuck Fisher, and via phone was Amir Kanel. No homeowners present. Also, in attendance: Chet King, LCAM representing Capital Realty Advisors, Inc. BOARD MEMBER POSITIONS: The Board openly discussed positions and Dave each member of the Board if they wanted to keep positions the same or were there any suggested changes. After general discussion Dave motioned for all positions to remain the same: Dave Moore, President, Inman Lanier, Vice President, Chuck Fisher, Secretary, and Inman Lanier, Treasurer. Inman second the motion and all approved. OLD BUSINESS: Road Contract: The Board held discussion regarding the road work being bid out. Chet was advised that Robert from CRA set up a meeting with the bidders for February 8th at 4pm but did not advise of location. Concern was also expressed as the meeting was scheduled for the same day as an ACC meeting to be held at 6:30pm. Chet advised there should not be an issue but would speak with Robert about scheduling meetings to close to each other. Keith arrived during the road discussion. He was advised of the Board positions and agreed with the decision. Front Wall Tree Replacement: General discussion was held regarding the front wall tree replacement. Robert to the Board a status update. Dredging: It was reported the dredging was complete and the Board requested Robert have the fountains reinstalled. Also, this expense was approved in a meeting last year and the expense is to come out of the reserve account. Inman advised he would be working on a reserve update in the future and will be adding a few items not currently included Steeple Chase Deposit: The Board advised the deposit could be returned to 7776 Steeple Chase Road. DOT Sidewalk Project- Proposed Sidewalk Connection - The Board of Directors discussed the FDOT s offer of providing a sidewalk connection from the new SR 710 sidewalk to the Steeplechase existing sidewalk. David advised the association attorney would be handling the easement access agreement. Compliance Committee The Board reviewed the process for violations and it was discussed Miki Leibowitz volunteered to solicit resumes for participation. The Board advised they would be looking for 5-6 resumes to review. David requested Robert have Miki call him to discuss further. 1

4 Violations: The Board held general discussion and requested Robert, with CRA complete a property inspection and provide the Board a list of violations. The violations would be for rv s trucks (not pickups), and commercial vehicles not in compliance with the Association documents and/or City of PBG Code & 7747 Bold Lad Road The Board previously reviewed the transfer of title application for 7733 Bold Lad Road. The Board discussed items to be correct at the home and requested an update from Robert Drainage Issue: General discussion was held, and Chuck provided an update from the meeting he had with the Town of Jupiter regarding a drainage issue at this residence. NEW BUSINESS: None at this time. Schedule Next Meeting and Adjournment Next Board meeting February 22. With no further business the Board agreed to adjourn at 6:03pm. These minutes are respectfully submitted by Chet King, LCAM on behalf of the Board of Directors. President/Secretary Print Signature 2

5 STEEPLECHASE PROPERTY OWNER S ASSOCIATION, INC. BOARD MEETING MINUTES Thursday February 22, :30 PM Capital Realty Advisors Conference Room 600 Sandtree Drive, Palm Beach Gardens, FL CALL TO ORDER: David Moore called the meeting to order at 5:31pm. A quorum was established as the following board members were present: David Moore, President; Amir Kanel, Vice President; Inman Lanier, Treasurer, and Chuck Fisher; Secretary and Director, Keith Hardy. Also in attendance: Lisa Moore, CFO and Tracy Cooper LCAM, Property Manager representing Capital Realty Advisors, Chad Girard and Tom Derita. Homeowners present were Alan Kessman and Gail Sassos. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING: A motion to approve the Board Meeting Minutes for January 10, 2018 and the Organizational Minutes from February 1, 2018 was made by David Moore; seconded by Inman Lanier and all voted in favor. OLD BUSINESS: Landscape Projects for Northlake Area The Board reviewed the proposal for the Northlake Berm area submitted by the Landscape Committee. Estimates for the replacement of the dead Ligustrum trees along Northlake are in process. Compliance Committee Violation Process The Board reviewed and agreed to have the Compliance Procedures finalized and mailed to homeowners with a cover letter before onsite inspections for violations are implemented. Aerators - The Board reviewed the invoices submitted for the replacement of the fountain pump in the SW pond. David Moore motioned to approve Sullivan Electric and Pump for the replacement of the pump and to pull out the nonworking pump for repairs; Chuck Fisher seconded the motion and all voted in favor. Gatehouse Door Repair - The Board reviewed the proposal for the lock to be replaced by Sixberry for the North Gatehouse s West door. The Board agreed to have bids submitted from 3 contractors to replace the East doors and switch the lock mechanism to the West door. Light Poles The Board reviewed the estimate from Coastal for painting the light poles. David Moore motioned for Coastal to paint the light poles, if Amir is not able to find an alternative paint in 1 week, Chuck Fisher seconded the motion and all voted in favor. Phoneline for uploading the transponder system - The Board agreed to have replace the access panels to modern IP panels to help the recurring syncing problems. The contractor would need data reentered into the computer software after the new panels were installed. G4S The Board reviewed the schedule for the guards and noted one guard position needs filled on the schedule. Accounting /Reserve Study The Board discussed with Lisa Moore the addition of new items on the Reserve Schedule. Items may be added to the Reserve Study and then the Study can be updated for the following year s budget. FDOT South Entrance Sidewalk The Board noted that the FDOT representative for the addition of the sidewalk was not available, when contacted for additional information on the project. Road Improvement Project - The Board of Directors reviewed with Chad Girard the bids submitted for the road project. Inman Lanier motioned to accept the bid submitted by Cheatham, Amir Kanel seconded the motion and all voted in favor. The Board discussed the QC and oversight of the road project. Amir motioned not to have supplemental QC at this time, Chuck Fisher seconded the motion, Inman Lanier voted against the motion, Keith Hardy voted for the motion. The motion passed with a majority of 4 to 1votes.

6 Beeline Wall- The Board discussed with Tom DeRita the expansion of the Beeline Highway and the necessity of having a wall built along the West side of the community by FDOT. David Moore motioned to hire Tom DeRita as Lobbyist through the next session of Congress, Amir Kanel seconded the motion and all voted in favor. Manager s Report Tracy Cooper reviewed the Manager s Report. NEW BUSINESS: ACC- The Board reviewed the procedure for ACC Committee applications. Meeting Adjourned- With no further business the Board agreed to adjourn at 8:23pm.