CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MARCH 27, 2014

Transcription

1 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MARCH 27, 2014

2 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT AGENDA MARCH 27, :00 a.m. Concorde Estates Clubhouse 3151 Georgian Bay Lane Kissimmee, FL District Board of Supervisors Sailyn Alli Board Supervisor, Chairperson John Blakley Board Supervisor, Vice Chairman Basam Alli Board Supervisor, Assistant Secretary Edwin Diaz Board Supervisor, Assistant Secretary Lloyd Jones Board Supervisor, Assistant Secretary District Manager Jeremy Needham Rizzetta & Company, Inc. District Counsel` Larry Brown Brown, Garganese, Weiss & D Agresta Gregg Johnson Brown, Garganese, Weiss & D Agresta District Engineer Steven Boyd Boyd Civil Engineering All Cellular phones and pagers must be turned off during the meeting. The District Agenda is comprised of five different sections: The meeting will begin promptly at 10:00 a.m. with the first section which is called Audience Comments. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The third section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (407) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (407) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

3 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA Board of Supervisors Concorde Estates Community Development District March 14, 2014 Dear Board Members: AGENDA The regular meeting of the Board of Supervisors of Concorde Estates Community Development District will be held on Thursday, March 27, 2014 at 10:00 a.m. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida Following is the agenda for the meeting. 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS ON AGENDA ITEMS 3. STAFF REPORTS A. District Counsel B. District Engineer C. Clubhouse Manager 1. Amenity Management Report... Tab 1 D. District Manager 4. BUSINESS ADMINISTRATION A. Consideration of the Audit Review Committee Meeting Minutes and the Minutes of the Board of Supervisors Regular Meeting held on February 27, Tab 2 B. Consideration of Operation and Maintenance Expenditures for February Tab 3 5. BUSINESS ITEMS A. Presentation of Monthly Maintenance Reports... Tab 4 6. SUPERVISOR REQUESTS AND AUDIENCE COMMENTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call me at (407) Very truly yours, Jeremy Needham District Manager

4 TAB 1

5 Feb. /Mar Amenity Management Report Maintenance and Improvements: Clubhouse Manager: Richard McGath Clubhouse Address: 3151 Georgian Bay Lane Kissimmee, Florida Clubhouse Phone: (407) Monitored amenity center and surrounding areas. Cleaned and maintained amenity center and surrounding areas. Drove community to inspect all parks, playgrounds, and ponds. Picked up trash along the Main Boulevard and parks. Cleaned off spider webs from clubhouse then sprayed for spiders. Sprayed for spiders at pavilions. Cleaned A/C filters. Pressure cleaned brick pavers around pool, and pool furniture. Pulled weeds around splash pad. Pulled weeds along boulevard. Sprayed crack weeds around pool and playground. Treated ant mounds around amenity center and soccer fields. Installed new soccer nets. Replaced flags at front entryway. Called gator trapper to remove nuisance alligators. Received proposals to clean and replace grout in bathrooms. Received proposals to paint clubhouse and pavilions. Received prices to fix gym equipment. Received price to replace old pool grates. Received price to repair broken back-flows. Resident Relations: Issued 4 new access cards to residents. Booked 3 party room rentals. Prepared by Rizzetta Amenity Services, Inc. 1

6 TAB 2

7 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT February 27, 2014 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT The Audit Review Committee meeting of the Audit Review Committee members of Concorde Estates Community Development District was held on Thursday, February 27, 2014 at 10:02 a.m., at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida Present and constituting a quorum: John Blakley Committee Member Basam Alli Committee Member Edwin Diaz Committee Member Lloyd Jones Committee Member Also present were: Jeremy Needham Gregg Johnson Rich McGath Steve Boyd Audience Members FIRST ORDER OF BUSINESS District Manager, Rizzetta & Company, Inc. District Counsel, Brown, Garganese, Weiss & D Agresta Clubhouse Manager District Engineer, Boyd Civil Engineering Present Call to Order Mr. Needham called the meeting to order and read the roll. SECOND ORDER OF BUSINESS Presentation of Auditor Selection Evaluation Criteria Mr. Needham discussed the auditor selection evaluation criteria with the Audit Review Committee Members. He stated that the term for the auditor was for three years (the first year with an option to renew for the following two years). Mr. Needham stated that the criteria for an auditor was; the ability of personnel, experience, understanding of the scope of work, the ability to furnish required services and price. He stated that there was an option to exclude price. The Audit Review Committee Members discussed the criteria and point system.

8 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT February 27, 2014 Minutes of Meeting Page 2 THIRD ORDER OF BUSINESS Presentation of Audit Proposal Instructions Mr. Needham reviewed the proposal instructions with the Audit Review Committee Members. He asked if the Audit Review Committee Members preferred to solely rely on the newspaper advertisement or if they were okay with Rizzetta & Co. Inc also soliciting proposals. Brief discussion ensued. FOURTH ORDER OF BUSINESS Presentation of Advertisement for Proposals for Annual Auditing Services Mr. Needham discussed a due date for proposals and a date for the Audit Review Committee Meeting to rank the proposals with the Audit Review Committee Members. It was stated that March 28, 2014 would be a good date for the Audit Proposals to be due and that April 24, 2014 would be a good date to hold the Audit Review Committee Meeting to rank the proposals. FIFTH ORDER OF BUSINESS Adjournment On a motion by Mr. Diaz, seconded by Mr. Blakley, with all in favor, the Audit Review Committee Members adjourned the meeting at 10:16 a.m. for Concorde Estates Community Development District. Assistant Secretary Chairman/Vice Chairman

9 BLANK SHEET

10 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT February 27, 2014 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Concorde Estates Community Development District was held on Thursday, February 27, 2014 at 10:16 a.m., at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida Present and constituting a quorum: John Blakley Basam Alli Edwin Diaz Lloyd Jones Also present were: Jeremy Needham Gregg Johnson Rich McGath Steve Boyd Audience Members FIRST ORDER OF BUSINESS Board Supervisor, Vice Chairperson Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary District Manager, Rizzetta & Company, Inc. District Counsel, Brown, Garganese, Weiss & D Agresta Clubhouse Manager District Engineer, Boyd Civil Engineering Present Call to Order Mr. Needham called the meeting to order and read the roll. SECOND ORDER OF BUSINESS Audience Comments on the Agenda Items Mr. Needham asked for any comments from the audience. There were none. THIRD ORDER OF BUSINESS Staff Reports A. District Counsel Mr. Johnson stated that he would look into the date of the foreclosure hearing regarding the home at the entrance of the District. Brief discussion ensued. B. District Engineer Mr. Boyd discussed reserves and replacement of certain facilities within the District. Brief discussion ensued regarding the budget for the District.

11 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT February 27, 2014 Minutes of Meeting Page 2 Mr. Boyd gave an update regarding the dock and permitting issues. Mr. Johnson stated that if the Board wants to pursue a dock they need to look into what funds could be utilized for its construction. Brief discussion ensued. Mr. Boyd stated that Kissimmee Utility Authority estimated the month of April regarding the lighting issues. He also stated that regarding the sidewalk assessment, his firm was working on a report to bring to the Board in April. C. Clubhouse Manager Mr. McGath discussed a small alligator in the pond. He stated that it was currently too small for the trappers to catch. D. District Manager Mr. Needham discussed meeting dates for the proposed budget with the Board of Supervisors. He stated that April would be a good time to discuss the proposed budget. Mr. Needham discussed some contracts that are up for renewal in April; A1 Pest, American Ecosystem and Pool Works. Brief discussion ensued. On Motion by Mr. Blakley, seconded by Mr. Diaz, with all in favor, the Board approved renewal of the contracts with A1 Pest, American Ecosystem and Pool Works for Concorde Estates Community Development District. FOURTH ORDER OF BUSINESS Consideration of the Minutes of the Board of Supervisors Meeting held on January 23, 2014 Mr. Needham stated that the minutes were reviewed by District Counsel. On Motion by Mr. Diaz, seconded by Mr. Blakley, with all in favor, the Board approved the Minutes of the Board of Supervisors Meeting held on January 23, 2014 for Concorde Estates Community Development District. FIFTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for December 2013 (Revised) & January 2014 Mr. Needham reviewed the expenditures with the Board. Brief discussion ensued. Mr. Needham stated that the expenditures for December had been revised. He stated that the fees from the Trustee had been reimbursed.

12 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT February 27, 2014 Minutes of Meeting Page 3 On Motion by Mr. Diaz, seconded by Mr. Jones, with all in favor, the Board approved the Operation and Maintenance Expenditures for December 2013 (Revised) ($61,813.88) & January 2014 ($56,017.28) for Concorde Estates Community Development District. SIXTH ORDER OF BUSINESS Presentation of Monthly Maintenance Reports Mr. McGath discussed the monthly maintenance reports from Valley Crest and American Ecosystems with the Board of Supervisors. Brief discussion ensued. SEVENTH ORDER OF BUSINESS Consideration of Recommendation from Audit Review Committee Mr. Needham stated that the Audit Review Committee recommended having price included in the criteria and would score each of the following up to 20 points each; the ability of personnel, experience, understanding of the scope of work, the ability to furnish required services and price. Mr. Needham stated the Audit Review Committee recommended March 28, 2014 as a due date for proposals and April 24, 2014 for the Audit Review Committee Meeting to rank the proposals. He also stated that the Audit Review Committee stated that it would be okay for Rizzetta and Company, Inc to solicit proposals and not solely rely on the newspaper advertisement. On Motion by Mr. Diaz, seconded by Mr. Blakley, with all in favor, the Board accepted all of the recommendations, as noted above, from the Audit Review Committee Members for Concorde Estates Community Development District. EIGHTH ORDER OF BUSINESS Supervisor Requests and Audience Comments There were no audience comments. Mr. McGath stated that he spoke with Security Pro and was told that they could monitor the equipment of other security systems, for example, the equipment of Protection 1. Mr. Diaz asked that the Board further research and think about having a dock built. Mr. Diaz stated that a dock was originally in the plans from the Developer. Mr. Needham stated that the website had been updated with a new photograph on the main page. Mr. Needham stated that the next meeting would be held on Thursday, March 27, 2014 at 10:00 a.m. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida NINTH ORDER OF BUSINESS Adjournment On a motion by Mr. Diaz, seconded by Mr. Alli, with all in favor, the Board adjourned the meeting at 11:11 a.m. for Concorde Estates Community Development District. Assistant Secretary Chairman/Vice Chairman

13 TAB 3

14 CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA Operation and Maintenance Expenditures February 2014 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from February 1, 2014 through February 28, This does not include expenditures previously approved by the Board. The total items being presented: $43, Approval of Expenditures: Chairman Vice Chairman Assistant Secretary

15 Concorde Estates Community Development District Paid Operation & Maintenance Expenses February 1, 2014 Through February 28, Cash-Operating Account-SunTrust Acct Vendor Name Check Number Invoice Number Invoice Description Invoice Amount A-Z Backflow, Inc Backflow Testing $ Advanced Wildlife Trappers, LLC C.E.P. Pest Control Service 02/14 $ American Ecosystems, Inc Lake Maintenance 02/14 $ Boyd Civil Engineering, Inc Engineering Services 01/14 $ Brown, Garganese, Weiss & D'Agresta, P.A Monthly Legal Services 01/14 $ CenturyLink /14 Acct# Clubhouse Telephone 02/14 Concorde Estates CDD Debit Card CD199 CD199 Debit Card Replinishment 02/14 $ $ Exercise Systems, Inc Fitness Equipment Repair 01/14 $ Florida Department of Revenue /14 Sales Tax for Jan 2014 $ Guardian Protection Services, Inc Clubhouse Security Service 02/14 $ Kissimmee Utility Authority /14 Kissimmee Utility Authority /14 Kissimmee Utility Authority 3304 KUA Elec & Irr Summary 01/14 0 Grasmere View Parkway VLITE 02/14 0 Concorde Estates VLITEPHS 2 01/14 $ $ 2, , Electric & Irrigation Summary 01/14 $ 6, Osceola County Sheriff's Office Sheriff Services 03/14 $ Poolworks Pool Maintenance 02/14 $ Rizzetta & Company, Inc District Management Fees 02/14 $ 3, Rizzetta Amenity Services, Inc Amenity Management Services 02/14 $ 4, ValleyCrest Landscape Maintenance Landscape Maintenance 01/14 $ 15, Report Total $ 43,682.32

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61 TAB 4

62

63