MEETING MINUTES LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT 6

Transcription

1 MEETING MINUTES LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT 6 The regular meeting of the Board of Supervisors of the Lakewood Ranch Community Development District 6 was held on Thursday, at 10:00 a.m. at the Lakewood Ranch Town Hall, 8175 Lakewood Ranch Boulevard, Lakewood Ranch, FL CALL TO ORDER AND ROLL CALL Mr. Rogoze called the meeting to order at 10:09 a.m. and Ms. Ross called the roll. Present and constituting a quorum were: James P. Rogoze Henry H. Hofeler Susan R. Ellis Jane A. Bruyer E. Wayne Turnblom Also present were: David Jackson Rey Malave AnneL. Ross Steven H. Zielinski Paul Chetlain Gary Glass Jessica Mears KayDePaolo SehuiKim Debbie Goss AUDIENCE COMMENTS Chairman Vice-Chair Treasurer Secretary Assistant Secretary District Counsel District Engineer Executive Director Chief Financial Officer Director of Operations Director of Community Association Services Clerk to the Boards Executive Assistant Senior Accountant Operations Facility Manager There being no comments from the audience, the next item followed. FIRST ORDER OF BUSINESS Consent Agenda A. Minutes of the March 14, 2016 Agenda Review Workshop B. Minutes of the March 17, 2016 Regular Meeting C. Check Register for the Period March 1, 2016 through March 31, 2016 D. Financial Statements for the Period Ending March 31, 2016 Mr. Rogoze called for corrections or additions to minutes or comments to the Check Register and Financial Statements. approval. There being none, Mr. Rogoze called for a motion for Pagelof6

2 41 On MOTION by Mr. Turnblom, seconded by Mr. Hofeler, with all 42 in favor, the Board Annroved the Consent Agenda SECOND ORDER OF BUSINESS Public Hearing 45 There being no public hearing, the next item followed. 46 THIRD ORDER OF BUSINESS Continued Business 47 A. Review of the Old Business Status Report 48 Ms. Ross stated the Old Business Status Report was reviewed during the Agenda Review 49 Workshop and provided highlights. In regards to LED Street Light Project, Ms. Ross stated the 50 RFP will come before the Board in August. 51 In regards to Potable Water and Sewer Systems Turnover, Ms. Ross advised that staff is 52 working with Manatee County on a scope for the lift stations. Mr. Chetlain noted that Manatee 53 County would like to review three additional locations for softdigs and they had selected these 54 locations. Ms. Bruyer asked if it is standard to request additional softdigs and Mr. Chetlain 55 responded yes. Mr. Turnblom inquired about the justification for these specific areas and Mr. 56 Chetlain responded that they are along Balmoral Woods Boulevard and he will report back to the 57 Board on the method of selection for these locations. 58 i. Balmoral Gate Action Plan 59 In regards to Balmoral Gate Action Plan, Ms. Ross stated that the Balmoral Gate 60 Action Plan was reviewed in detail and the District Engineer will review the striping question as 61 well as the left turn question. The gate entry data for visitors and transponders was distributed 62 during the Agenda Review Workshop and Ms. Ross asked if this should become part of the 63 monthly agenda package. The Board consensus was to receive this item each month. 64 B. Meeting Schedule Discussion 65 Ms. Ross stated that the CDDs have discussed the memo within the agenda package and 66 CDDl, CDD2 and CDD5 have expressed interest in continuing with the existing meeting 67 schedule. CDD4 has voted to modify their meeting format to consolidate the Agenda Review 68 Workshop and the Regular Meeting and will hold their meetings during their current Agenda 69 Review Workshop meeting time. Mr. Rogoze noted he would like the CDD6 Board to move 70 forward with the two meeting schedule and recognizes that residents expect the Board meetings 71 to start as close as possible to the starting time. Mr. Hofeler commented that it may be beneficial Page 2 of6

3 72 to change the Thursday meeting start time from 10:00 a.m. to 10: 15 a.m. Ms. Ross advised that 73 the meeting times can be further discussed in May. 74 FOURTH ORDER OF BUSINESS New Business 75 A. Approval of Resolution Confirming the District's Use of the Manatee 76 County Supervisor of Elections to Continue Conducting the District's Election of 77 Supervisors in Conjunction with the General Election 78 Mr. Rogoze requested a motion to approve Resolution , which confirms the 79 District's use of the Manatee County Supervisor of Elections to continue conducting the 80 District's election of Supervisors in conjunction with the General Election. Ms. Bruyer and Mr. 81 Turnblom announced that they will run for re-election in the 2016 General Election. 82 On MOTION by Mr. Turnblom, seconded by Ms. Ellis, with all in 83 favor, the Board Adopted Resolution FIFTH ORDER OF BUSINESS Staff Reports 86 A. Attorney 87 Mr. Jackson stated he has no items to report at this time. Ms. Ellis inquired about the 88 status of three separate lots on Thornhill Court with partially cleared preserves. Ms. Ross 89 responded that Operations staff is in the process of editing a letter, which will be sent to the 90 resident. Mr. Chetlain added that staff communicated with the property owners of the first issue 91 (reported in November) and re-vegetation will take place in June. The property owners of the 92 second incident will receive communication soon and staff will attempt to receive reimbursement 93 prior to expending funds for re-vegetation. Mr. Hofeler inquired about the cost and Mr. Chetlain 94 responded each property will likely cost between $ and $1, B. Engineer 96 Mr. Malave stated a memo was included in the agenda package regarding engineering 97 related issues. He noted the Board request from the Agenda Review Workshop was 98 communicated to him. In regards to the Balmoral Gate exit, he reported that it is possible to 99 stripe the lanes and to paint arrows restricting the left lane for left turn only and right turn or 100 straight for the right lane. Mr. Rogoze asked if the left lane should be reserved for left turning 101 and straight traffic. Mr. Malave responded that the left lane should be reserved for left only 102 traffic based upon traffic engineer recommendations. Mr. Hofeler noted signage should be 103 installed to instruct drivers on the traffic pattern. Mr. Malave responded that the appropriate Page 3 of6

4 104 signage would be installed. Ms. Bruyer inquired about the time frame for this work as well as 105 the cost involved. Ms. Ross responded that staff will obtain a quote for this work. Mr. Rogoze 106 asked if this requires a Board motion and Ms. Ross responded this should be within the staff 107 spending authorization and it will be brought before the Board if necessary. Mr. Hofeler asked if 108 the signage could be illuminated with a flashing light. Mr. Hofeler added that he would like to 109 know the cost difference between types of signage and lighting. Mr. Rogoze commented that 110 nearby homes could be effected by a flashing light and Mr. Chetlain responded that the screen is 111 rather dense. Ms. Ross responded that staff will investigate the costs for this request. Mr. 112 Rogoze inquired about stop signs on Lakewood Ranch Boulevard at the Balmoral Woods 113 Boulevard intersection and Mr. Malave responded that this would require Manatee County 114 approval. Mr. Malave added that signage regarding the gate entrance traffic pattern could be 115 installed; however, this would also require Manatee County approval and additional investigation 116 by the traffic engineer. 117 Mr. Malave reported that he has created proposals and scopes of work for the lift station 118 repairs, which are before Manatee County for review. The Board will discuss how to proceed 119 once Manatee County provides a response. Mr. Malave stated that he sent a request to Manatee 120 County to potentially reduce the gravity fed sewer lines for tving and Manatee County denied 121 this request. 122 C. Executive Director 123 Ms. Ross reviewed the Executive Director's Report. She highlighted that the April 16, Shred Day event was successful and 286 vehicles participated in the event. The 125 Summerfield Information Center Ad Hoc Committee will meet on Wednesday, April 27, 2016 at :00 p.m. at the Information Center. 127 D. Chief Financial Officer 128 Mr. Zielinski reviewed the Chief Financial Officer's Report. He reminded the 129 Supervisors that the next budget workshop will be held on April 26, 2016 at 10:00 a.m. 130 E. Operations Director 131 i. Operations Report 132 Mr. Chetlain reviewed the Operations Report and the District's current projects and 133 activities. He stated that the first street cleaning event will talce place while the vendor is Page4 of6

5 working in the area for Manatee County. The Purchasing Manager was able to reduce the cost by piggy backing off the Manatee County schedule. Ms. Ellis inquired about the type of pruning that will be done on the cabbage palms and Mr. Chetlain responded that he will find out. ii. Landscape Inspection Report Mr. Chetlain reviewed the Landscape Inspection Report. He noted the 'Landscape Inspections will be reduced to bi-monthly reports to increase the opportunities for staff to address work orders and projects. iii. Gate House Inspection Mr. Chetlain noted the Gate House Inspection Report was reviewed during the Agenda Review Workshop. iv. Traffic Radar Feedback Report Mr. Chetlain noted the Traffic Radar Feedback Report was reviewed during the Agenda Review Workshop. v. Project Status Update Mr. Chetlain noted the Project Status Update report was reviewed during the Agenda Review Workshop. F. Community Activities Director A report from the Director of Community Activities was included in the agenda package. G. Safety Committee Mr. Hofeler reported that the last Safety Committee meeting primarily discussed trespassing incidents in CEV A pools. i. MCSO Patrol Report The MCSO Patrol Report was reviewed during the Agenda Review Workshop. H. Homeowner's Association There being no report, the next item followed. SIXTH ORDER OF BUSINESS Supervisor's Requests and Comments A. IDA Report Mr. Hofeler stated that the IDA Agenda Review Workshop focused on the software system conversion. ADJOURNMENT Page 5 of6

6 165 There being no further business, Mr. Rogoze called for a motion to adjourn the meeting 166 at 10:32 a.m. 167 On MOTION by Mr. Turnblom, seconded by Ms. Bruyer, with all 168 in favor, the meeting was adjourned Page 6 of6