PHYSICAL PROPERTY COMMITTEE MINUTES March 6, 2019

Transcription

1 PHYSICAL PROPERTY COMMITTEE MINUTES March 6, 2019 The regular meeting of the Physical Property Committee was called to order at 1:00 p.m., by Chair Rapp, on Wednesday, March 6, 2019, in Conference Room B, followed by the Pledge of Allegiance. ROLL CALL Present: Ms. K. Rapp, Chair Mr. B. Lukoff, Vice-Chair Ms. M. Gerber Mrs. Perrotti Ms. S. Fekjar Ms. L. Stone, Ex-Officio Also Present: CHAIR'S ANNOUNCEMENTS Mr. R. Ankeny, Executive Director Mr. M. Weaver, Facilities Director Mr. D. Rudge Physical Property Manager Mr. R. Stone, GRF Representative, Mutual One Ms. S. Hopewell, GRF Representative, Mutual Six Ms. M. Kmieciak, Recording Secretary 7 Shareholders/Foundation Members Chair Rapp welcomed Committee members, and recognized the attendees Executive Director Randy Ankeny, Facilities Director Mark Weaver, Physical Property Manager David Rudge, and Recording Secretary Marcy Kmieciak. RULES OF ORDER Chair Rapp asked everyone to turn off or silent their cell phones, wait for their turn to speak, and be courteous to one another. CHAIR S REPORT Chair Rapp had no report to present at the time of the meeting. APPROVAL OF MINUTES The minutes of the February 6, 2019, regular meeting were approved, as presented. STAFF REPORTS Facilities Director The Facilities Director provided the Committee with the updates on current projects as presented and commented on the items pertaining to the Committee s area of purview throughout the meeting.

2 PHYSICAL PROPERTY COMMITTEE MINUTES 03/06/19 Page 2 of 5 Following a brief discussion, Mrs. Perrotti MOTIONED, seconded by Ms. Fekjar and carried TO approve the completion of the Bus Sign Project # Following a brief discussion, Mrs. Perrotti MOTIONED, seconded by Ms. Gerber and carried TO approve the completion of the Landscape Improvements Medical Building Project # Following a brief discussion, Ms. Fekjar MOTIONED, seconded by Mrs. Perrotti and carried TO approve the completion of the Administration Elevator Project # It was the consensus of the Committee to request staff bring back cost for flashing speed limit signs. Physical Property Manager The Physical Property Manager presented the Total Quality Checklist, as submitted. No action was taken at the time of the meeting. Executive Director The Executive Director commented on items pertaining to the Committee s area of purview throughout the meeting. SHAREHOLDER/ MEMBER COMMENTS There was one shareholder/member comment. CORRESPONDENCE Committee Correspondence Sent The Committee reviewed sent correspondence from the previous meeting. New Correspondence There was no new correspondence. UNFINISHED BUSINESS New SCE Panel at 1.8 Acres

3 PHYSICAL PROPERTY COMMITTEE MINUTES 03/06/19 Page 3 of 5 Administration, Amphitheater and News Building Roofs Wall Section J&K This topic was discussed during the Staff Report section of the agenda. Management Software Building Five Reconfiguration Following a brief discussion, Mr. Lukoff MOTIONED, seconded by Ms. Fekjar and carried TO recommend the GRF Board award a contract to Custom Glass for the installation of doors and windows as proposed on estimate #11718 at a cost of $10,935 and authorize the Service Maintenance Department for a cost not to exceed $4,800 as proposed on two estimates dated and Talimar for work stations not to exceed $5,998 adding a contingency of $1,500 for a total cost not to exceed $17,223, pending Finance Committee review. Energy Conservation Solar Power Update Clubhouse Four Improvements Following a brief discussion, Ms. Gerber MOTIONED, seconded by Ms. Fekjar and carried Slurry and Crack Fill TO recommend the GRF Board award a contract to Custom Glass for the replacement of eight (8) doors in Clubhouse Four at a cost of $10,935 and approve the purchase of lockers and display cabinets through the Service Maintenance Department for a cost of $15,900 adding a contingency of $1,500 for a total cost not to exceed $28,335, pending Finance Committee review. Following a brief discussion, Mr. Lukoff MOTIONED, seconded by Ms. Fekjar and carried TO recommend the GRF Board award a contract to MJ Jurado to Slurry Seal and Crack Fill phase one and two of Trust Property Streets for a cost not to exceed $300,000 Reserve Funding, pending Finance Committee review.

4 PHYSICAL PROPERTY COMMITTEE MINUTES 03/06/19 Page 4 of 5 Pool Repair Chair Rapp informed the Committee that the next Pool Sub-Committee meeting is scheduled for Thursday, March 7, 2019 at 1:00 p.m. in Conference Room B. NEW BUSINESS Elevator Maintenance Contract Following a brief discussion, Mrs. Perrotti MOTIONED, seconded by Ms. Gerber and carried TO recommend the GRF Board award a contract to ThyssenKrupp Elevator at a cost of $8,280 a year for a five-year period, pending Finance Committee review. Water Heater Replacement Clubhouse Four The Facilities Director provided an update on this project. No action was taken at the time of the meeting. News Building Automatic Doors Following a brief discussion, Ms. Fekjar MOTIONED, seconded by Ms. Gerber and carried Street Repairs TO recommend the GRF Board award a contract to Axxess Door for the installation of an automatic door opener at the News Office for a cost not to exceed $3,626 including $500 contingencies, funding pending Finance Committee review. Following a brief discussion, Ms., Rapp MOTIONED, seconded by Ms. Fekjar and carried TO recommend the GRF Board award a contract to MJ Jurado for the replacement of the existing asphalt at the Building Five ($9,407) and Clubhouse One locations ($14,965) and replace portions of Trust property in conjunction with the Mutual One project ($19,230), pending approval by the Mutual One Board, as well as the repairs at Fresh Meadows ($21,915) for a total cost not to exceed $69,517 including $4,000 contingencies, pending Finance Committee review. PRESIDENT S COMMENTS The President commented on items pertaining to the Committee s area of purview throughout the meeting.

5 PHYSICAL PROPERTY COMMITTEE MINUTES 03/06/19 Page 5 of 5 SHAREHOLDERS/ MEMBERS COMMENTS One shareholders/members commented on the item pertaining to the Committee s area of purview. COMMITTEE MEMBER COMMENTS Five Committee members spoke on the items pertaining to the Committee s area of purview. ADJOURNMENT Chair Rapp adjourned the meeting at 2:11 p.m. Kathy Rapp, Committee Chair Golden Rain Foundation Mk