Architectural Design & Review Committee

Transcription

1 Architectural Design & Review Committee Agenda Administration Conference Room Monday, December 11, :00 p.m. 1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. Chairs Announcements a. Introduction of Guests and Staff i. Linda Stone, GRF President ii. Randy Ankeny, Executive Director iii. Mark Weaver, Facilities Director iv. Tommy Fileto, Recreation Manager v. Corina Mancilla, Recording Secretary b. Rules of Order c. Chairs Report 4. Approval of Minutes a. ADRC Meeting Minutes, November 13, 2017 (Pgs. 1-6) 5. Shareholder/Member Comments Agenda Items Only (Limited to 3 minutes per person) 6. Unfinished Business a. Mission Bell Location Discussion Only b. Clubhouse Murals - Discussion Only c. St. Andrews Median, Update Discussion Only d. Clubhouse Three Clubhouse Revitalization e. Flower/Plant List Approval f. Clubhouse Four i. Landscaping ii. Lamp Post Lighting iii. Display Cabinet g. El Dorado Drive Planters Adjacent to RV Club (Pgs. 7-8) 7. New Business a. Additional Christmas Decorations (Pgs. 9-10) b. Clubhouse Four Flagpole Location and Type Discussion Only (Pgs ) c. Amphitheater Drapes - Color Selection (Pgs ) d. Palm Trees Pool Discussion Only 1 of 2

2 e. Material Selection RV Lot Wall addition f. Discretionary Funds 8. Staff Reports a. Facilities Director (Pg. 15) b. Recreation Manager c. Executive Director 9. President s Comments 10. Shareholder Member Comments (Limited to 3 minutes per person) 11. Committee Member Comments 12. Next Meeting a. Monday, January 8, 2017 Administration Conference Room 1:00 p.m. 13. Adjournment 2 of 2

3 ARCHITECTURAL DESIGN & REVIEW COMMITTEE MINUTES November 13, 2017 The meeting of the Architectural Design & Review Committee (ADRC) was held on Monday, November 13, 2017 and was called to order at 1:00 p.m. by Chair Fekjar in the Administration Conference Room, followed by the Pledge of Allegiance by Mrs. Reed. ROLL CALL Present: Ms. S. Fekjar, Chair Ms. I. Heinrichs Ms. S. Hopewell, Vice Chair Mr. B. Lukoff Mr. T. Dodero Mrs. J. Reed Mr. W. Gould Ms. L. Stone, Ex-Officio Also Present: Ms. L. Stone, GRF President Mr. R. Ankeny, Executive Director Mr. M. Weaver, Facilities Director Mr. T. Fileto, Recreation Manager Mrs. D. Bennett, Executive Coordinator Mrs. C. Mancilla, Administrative Assistant Ms. P. Snowden, GRF Representative, Mutual Two Mrs. C. Damoci, GRF Representative, Mutual Twelve Two Shareholder/Members Chair Fekjar greeted and welcomed everyone to the Architectural Design & Review Committee meeting and introduced Foundation members, guests and staff. By unanimous consent, the Chair declared the reading of the quorum notification be dispensed with. In accordance with California Civil Code Section 4090, please be advised that a quorum of the GRF Board of Directors is present at today s posted meeting. The business of the ADR Committee will be conducted in accordance with the agenda. As a quorum of the Board is present, this meeting will be conducted as a committee meeting and a Board meeting. The agenda actions of the committee will be limited only to the members of the committee and will only constitute such actions in accordance with stated committee policy and/or provide recommendations to the GRF Board of Directors at its regular Board meeting on the 4 th Tuesday of the month. GRF Board members who are not committee members will be allowed to comment when recognized by the Chair and only during the proscribed Foundation member comment period, not to exceed four minutes, as set forth 1

4 ADR COMMITTEE MINUTES 11/13/17 Page 2 of 6 in Policy 5610, Participation by Foundation Members. The minutes of today s Board meeting will be presented to the Board for approval following the approval of the committee meeting minutes in December CHAIR S ANNOUNCEMENTS Chair Fekjar welcomed the Committee members, guests and staff, including GRF President Linda Stone; Executive Director Randy Ankeny; Facilities Director, Mark Weaver; Recreation Manager, Thomas Fileto, Executive Coordinator, Deanna Bennett and Recording Secretary, Corina Mancilla. APPROVAL OF MINUTES CORRESPONDENCE The minutes of the October 9, 2017 meeting were approved, as presented. Plaque from Donor After a brief discussion, Ms. Hopewell MOTIONED, seconded by Mr. Dodero and carried UNFINISHED BUSINESS TO approve returning the plaque acknowledging donor Jack Shilling to the wall of the exercise room. Globe Landscape Lighting The Facilities Director presented an update on the lighting for the Globe. After a brief discussion, Mr. Lukoff MOTIONED, seconded by Mr. Dodero and carried TO recommend the GRF BOD award a contract to Schlick lighting, per the proposal by Fox & Fox Design, LLC. Clubhouse Three Revitalization Project The Committee concurred to remove this item from the agenda. 2

5 ADR COMMITTEE MINUTES 11/13/17 Page 3 of 6 Mission Bell Location Discussion Only After a brief discussion, the Committee concurred to schedule a Work Study meeting with President Stone and Board Members Mr. Gould, Ms. Heinrichs and Mrs. Reed to review support bases. Clubhouse Murals President Stone provided an update on a meeting with The Photography and Digital Art club presidents. After a brief discussion, the Committee took no action, pending a meeting with Board Members Ms. Stone, Ms. Fekjar and Mrs. Reed to determine the number and size of photographs for Clubhouse Four. St. Andrews Median Update The Committee concurred to address this item at the December meeting. President Stone will present a story board. Holiday Decorations After a brief discussion, Ms. Hopewell MOTIONED, seconded by Mrs. Reed and carried Clubhouse Six Signage TO approve not to purchase 10 large red Christmas bows for street light poles on Golden Rain Road. After a brief discussion, Mr. Lukoff MOTIONED, seconded by Mr. Dodero and carried TO approve brush gold, on MDL, lettering for Clubhouse Six Signage. Stock Transfer Office Art Work Discussion Only After a brief discussion, Mrs. Reed MOTIONED, seconded by Ms. Hopewell and carried TO approve, with appropriate paperwork, fully indemnifying GRF, the acceptance of the loan of art work from member Barry Lukoff. 3

6 ADR COMMITTEE MINUTES 11/13/17 Page 4 of 6 Clubhouse Three Clubhouse Revitalization Sample Review The Committee concurred to take no action at this time. Flower/Plant List - Approval The Committee concurred to take no action at this time. Clubhouse Four Lamp Post Lighting The Committee concurred to address this item at the December meeting. Clubhouse Six The Committee concurred to take no action on tinting the old windows; the Facilities Director advised that the handrails have been painted. NEW BUSINESS Historical Society Memorabilia Discussion Only The Committee concurred to refer this issue to the Physical Property Committee. (Vice Chair Hopewell was excused at 2:26 p.m.) El Dorado Drive Planters Adjacent to RV Club The Facilities Director will bring information on Vinyl Wall Toppers to the December meeting. Landscape/Tree Trimming Bid Openings After a brief discussion, Mr. Lukoff MOTIONED, seconded by Mr. Gould and carried CH4 Discussion Only TO recommend the BOD approve a three year contract with John s Landscaping, for the Community Facilities Landscape Maintenance, an amount not to exceed $381,348. After a brief discussion, Mrs. Reed MOTIONED, seconded by Mr. Gould and carried 4

7 ADR COMMITTEE MINUTES 11/13/17 Page 5 of 6 TO request the Finance Committee review available Surplus Operating Funds, not to exceed $15,000, for landscape improvements. After a brief discussion, Mr. Lukoff MOTIONED, seconded by Mr. Gould and carried TO recommend the BOD review safety issues pertaining to the flag pole. Polo Shirt Colors Recreation & Bus Driver Staff After a brief discussion, Mrs. Reed MOTIONED, seconded by Mr. Dodero and unanimously carried TO select the color ULTRAMARINE BLUE for the new Polo Shirts for the Recreation Staff. After a brief discussion, Mrs. Reed MOTIONED, seconded by Mr. Dodero and unanimously carried TO select the color LIME GREEN for the new Polo Shirts for the Bus Drivers and Recreation Event Staff. (Mr. Dodero was excused at 3:07 p.m.) Awning Replacements Discussion Only and News Building After a brief discussion, Mr. Lukoff MOTIONED, seconded by Mr. Gould and carried STAFF REPORTS Facilities Director TO approve TERRACOTTA color for awnings for Clubhouse Six, Building Five and the News Building, color to be verify by the Chair with the Facilities Director. The Facilities Director provided his report as presented in the agenda packet. Executive Director The Executive Director provided information and updates throughout the meeting. 5

8 ADR COMMITTEE MINUTES 11/13/17 Page 6 of 6 PRESIDENT S COMMENTS The President commented on the items pertaining to the Committee s area of purview throughout the meeting. SHAREHOLDER COMMENTS No shareholder/member spoke on an item pertaining to the agenda. COMMITTEE MEMBERS COMMENTS Five Committee members spoke on the proceedings of the Committee meeting. ADJOURNMENT Chair Fekjar adjourned the meeting at 3:57 p.m. Suzanne Fekjar, Chair ARCHITECTURAL DESIGN & REVIEW COMMITTEE cm

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