April, 2018 Vol. 45 No. 4. CALENDAR OF SCHEDULED EVENTS FOR April, Sunday Monday Tuesday Wednesday Thursday Friday Saturday

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1 Trailblazer April, 2018 Vol. 45 No. 4 CALENDAR OF SCHEDULED EVENTS FOR April, 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday :00 PM ACC Meeting Proxies Due from Homeowners Last Day for Candidates to Get Their Name on the Ballot :00 PM Registration 8:00 PM Annual Meeting :00 PM Board Meeting, Election of Officers Follow us on Facebook at The Trails Homeowners Association Visit our website at

2 Homeowners Homeowner Picture of the Month Things haven t changed much since last month. Sure hope it warms up soon.

3 Homeowner Recipe of the Month Submit your recipe to the Trails Manager and it may appear next month. Comings and Goings The Trails wants to welcome all of the newcomers to our area. Let us know if there is anything that we can do to make your stay with us more enjoyable. For those who are leaving us, we wish you all the best in the future.

4 Trails Board Board Meeting Schedule for 2018 January 25, 2018 at 7:00 PM February 22, 2018 at 7:00 PM March 23, 2018 at 7:00 PM April 26, 2018 at 7:00 PM May 24, 2018 at 7:00 PM June 21, 2018 at 7:00 PM July 26, 2018 at 7:00 PM August 23, 2018 at 7:00 PM September 27, 2018 at 7:00 PM October 25, 2018 at 7:00 PM November 22, 2018 at 7:00 PM December 27, 2018 at 7:00 PM The Annual Meeting April 23, 2018 at 7:00 PM Join your fellow Trails residents at the annual meeting which will be held at the clubhouse. The agenda will include reports of activities since the last annual meeting and election to fill five vacancies on the board. You don t want to miss out, but if you are unable to attend you can still be represented by providing your proxy. Send it to the clubhouse in the envelope provided, hand it to a board member or to someone else that you know who will be at the meeting. This is your opportunity to hear what is going on and to let us know what you are thinking. Current Approved Trails Board Minutes Call to Order: 7 p.m. THE TRAILS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES FEBRUARY 24, 2018 Roll call: Present Jennifer Hamelly; Mark Hansen-President; Cristy Happ; Laura Kehl-Treasurer

5 (late arrival); Frank Jarke-Vice-President; Zarah Latif. Management Present Mary Cisco. Visitors present Beckie Cosgrove; Kati Solberg. Approval of Board of Directors Meeting Minutes - November 30, 2017, as Amended Motion Frank Jarke; Second Jennifer Hamelly; Aye balance of present board members (no vote by Laura Kehl; arrived after minutes approval vote). Approval of Board of Directors Meeting Minutes January 25, 2018, as Amended. Amendment as follows: to add: Motion to approve employee benefits as they stand by Cristy Happ; Second Zarah Latif; Roll Call Requested; Board of Director Members each voted as they did for the vote to approve the budget Motion to approve January 25, 2018 Minutes as amended Zarah Latif; Second Jennifer Hamelly; Aye Jennifer Hamelly, Cristy Happ, Frank Jarke, Zarah Latif. Abstain Laura Kehl. Approval of Board of Directors Meeting Agenda for February 22, 2018 Meeting Motion Cristy Happ; Second Zarah Latif; Aye balance present board members. Audience Participation: Homeowner Kati Solberg appeared regarding legal consequences pertaining to a work order obtained to repair a fence on her property pursuant to ACC guidelines. Discussion about work done and payment options. Homeowner was advised that the Board would discuss the issue in closed session and advise her of the outcome. Committee Reports, Proposals, and Recommendations: Architectural Committee: Frank Jarke-First ACC meeting of the year will be April 10, Treasurer Report: Mary Cisco-Auditor was here; waiting for report. Management Committee: Homeowners resumes for April 23 rd election received: Jeff Berg, Beckie Cosgrove, Mark Hansen, Cristy Happ, Zara Latif. Social Committee: Cristy Happ -Easter Party March 11, 2018; ordering eggs and fillers; will have high school students volunteer; anyone who would like to help prepare, see Cristy Happ. Attorney Report: Attorney Ray Polach not present; per Mary Cisco, three homeowner accounts have been paid in full. Management Report: Annual Meeting Notice Mailing; Mary has letters ready to be mailed; date of annual meeting April 23, 2018; date to have name placed on ballot April 18, Annual Meeting Agenda to be done in March. Annual Meeting 2017 Minutes: Reported that we will have them in March. Proxy Draft Frank Jarke and Jan Mosena will receive undesignated proxy votes. Order of proxy draft (chosen randomly by Jennifer Hamelly, who is not running): Zarah Latif; Mark Hansen; Cristy Happ; Beckie Cosgrove; Jeff Berg. Clubhouse and Pool Rental Procedure Motion to Approve Clubhouse and Pool Rental Procedures and Guidelines as Amended, starting on March 1, 2018, and price list to be posted online Cristy Happ; Second Frank Jarke; Aye Jennifer Hamelly, Cristy Happ, Frank Jarke, Zarah Latif. Abstain Laura Kehl. Unfinished Business: Paint Contract; Tree Trimming contract, and Lawn spraying; Have Acres

6 come in to discuss. Executive Session/Closed Session: Motion by Franke Jarke to enter Closed session at 7:50. Second Zarah Latif. Aye Balance of present board members. Motion to come out of Executive Session/Closed Session by Frank Jarke. Second- Zarah Latif. Aye balance of present board members. Motion by Frank Jarke regarding Account 1060: Homeowner to make payments toward issued work order for 6 months at $150 per month to satisfy $900 work order; the $200 activation and processing fee is waived on condition that the homeowner makes complete and timely payments; payments to start in March. Second Jennifer Hamelly. Aye balance of present board members. Adjournment: 8:16 p.m. Submitted, Jennifer Hamelly

7 Clubhouse Hours of Operation Manager s Office Monday Friday, 9:00 AM to 5:00 PM Saturday Sunday, Closed Fitness Center Monday - Friday from 9:00 AM to 8:00 PM Saturday Sunday from 2:00 PM to 5:00 PM Game Room Monday - Friday from 5:00 PM to 8:00 PM Saturday Sunday from 2:00 PM to 5:00 PM Current Club House Rental Schedule All homeowners/renters in good standing may apply to rent the clubhouse for a nominal fee. (See the Application and Rules at the Clubhouse)

8 Pool The Pool is closed until later this year. Opening day will be on about Saturday, May 26, See you then.

9 Architectural Control Meeting Schedule January, 2018 ACC Does Not Meet February, 2018 ACC Does Not Meet March, 2018 ACC Does Not Meet April 10, 2018 at 6:00 PM May 8, 2018 at 6:30 PM June 12, 2018 at 7:00 PM July 10, 2018 at 7:00 PM August 7, 2018 at 7:00 PM September 11, 2018 at 7:00 PM October 9, 2018 at 7:00 PM November, 2018 ACC Does Not Meet December, 2018 ACC Does Not Meet ACC Applications The Trails Homeowner s Manual and Architectural Control Guidelines provide detailed instructions on what exterior modifications or repairs require an ACC Application and what needs to be included in that application. Please refer to your copy of the manual or you may view it at the Trail office during normal business hours or on the Trails website Failure to follow the appropriate procedure will delay your improvement and may result in a $500 fine for failure to submit an ACC Application when required. Recent Applications and Action See Next Month s Board Meeting Minutes.

10 It s the Rules Below is a summary of some of the Trails Rules. Please refer to your ACC Homeowner s Manual and Architectural Control Guidelines for more Information. Current ACC Homeowner s Manual is available on our Website or at the clubhouse office. 1. Grass on private property must not be more than 6 above ground ($5/day) 2. Garbage many not be placed out before 6:00 PM on day before pick-up($5/day) 3. Garbage cans must be removed before 6:00 PM on day of pick-up($5/day) 4. Garbage cans must not be visible from the street except as noted above ($5/day) 5. No dog litter is allowed on common areas or other private property ($50/occurrence) 6. No parking of cars on the grass. ($50 per occurrence plus cost of repair) 7. No basketball hoops outside after designated seasonal deadline ($50/month) 8. No broken or missing exterior light fixtures ($25/month) 9. No parking of boats, recreational or commercial vehicles ($15/day) 10. No seasonal decorations left up more than 1 month after holiday ($5/day) 11. No debris, lawn equipment, or other ACC violations on the exterior or home ($5/day) 12. No fogged windows ($25/day) 13. No ground feeding of wildlife (birds, feral cats, etc.) ($50/occurrence) Help Keep the Trails Looking Good!

11 Contacts TRAILS MANAGEMENT Mary Cisco, Manager (630) Dave Bibbiano, Maint.Super. BOARD OF DIRECTORS President Mark Hansen (630) Vice-President Frank Jarke (630) Secretary Jan Mosena (630) Treasurer Laura Kehl (630) Directors Cristy Happ (847) Mike Hanley (630) Zarah Latif (847) Jennifer Hammelly Open Position COMMITTEES Architectural Control Committee Chairperson Open Board Advisor Frank Jarke Welcoming Committee Chairperson Vacant Board Advisor Vacant Social Committee Chairperson Vacant Board Advisor Christi Happ Neighborhood Watch Chair Person Vacant Board Advisor Vacant