OJAI VALLEY SANITARY DISTRICT A Public Agency

Transcription

1 OJAI VALLEY SANITARY DISTRICT A Public Agency 1072 Tico Road, Ojai, California (805) FAX (805) MINUTES OF REGULAR MEETING OF BOARD OF DIRECTORS OJAI VALLEY SANITARY DISTRICT The Regular Meeting of the Ojai Valley Sanitary District Board of Directors was held at the District Office, 1072 Tico Road on March 27, The meeting was called to order by Chairman Stone at 6:00 p.m. and roll call taken as follows: DIRECTORS PRESENT: DIRECTORS ABSENT: STAFF PRESENT: OTHERS PRESENT: William M. Stone Peter M. Kaiser Russ Baggerly Stan Greene John R. (Jack) Curtis John R. (Randy) Burg William Ulrich Jeff Palmer, General Manager Brenda Krout, Clerk of the Board Ronald E. Sheets, Operations Superintendent Jan Steenberg, Information Technology Officer Robert N. Kwong, District Legal Counsel 3. Pledge of Allegiance Chairman Stone led the pledge of allegiance. 4. Additions or amendments to the Agenda 5. Public Concerns (items not on the agenda - three minute limit). This is an opportunity for members of the public to speak on items not on the agenda. NONE PUBLIC HEARINGS:,T7.E-/t/( 6 - /

2 Page 2 CONSENT ITEMS: - All consent items are considered in a single motion and voted on without discussion. Any item removed from the consent list at the request of a Board member or the public will be considered immediately following approval of the remaining consent items. Upon motion of Director Kaiser, seconded by Director Baggerly and passed by unanimous roll call vote Item Nos. 6-8 on the consent calendar were approved as submitted. 6. Approval of Minutes Regular Meeting February 27, 2017 (a recording of each meeting is retained at the District Office for a minimum of 4 years) 7. Cease Violation Agreements a. Approve the Agreements To Cease Violation as listed below: MEIGS PROPERTIES, LLC Craig & Debra Walker Revocable Living Trust b. Authorize the Chairman to sign the approved Agreements; and c. Direct staff to record the Agreements with the County of Ventura' Recorder's. 8. Review of Disbursements/Checks For The Period of February 18, 2017 to March Review, receive and file the disbursements/checks as presented. ITEMS: 9. Information Technology Software SCADA Software Upgrade Upon motion of Director Baggerly, seconded by Director Kaiser and passed by unanimous roll call the General Manager was authorized to purchase the new version of the Rockwell SCADA Software from Consolidated Electrical Distributors, Inc. as identified in their proposal dated February 28, 2017, in an amount not to exceed $20, \\OVSD-ARCHIVEMy Documents\Board Mtgs\2017\ \Minuteocx e 2-

3 Page Security Glass Tico Road Facilities Budget Adjustment No The need to add this additional layer of security for employees' safety was discussed. Upon motion of Director Baggerly, seconded by Director Kaiser and passed by unanimous roll call vote, the proposal from Bullet Guard dated March 14, 2017 to install security glass in the identified areas of the Tico Road Administration building for a cost not to exceed $96, was approved and the General Manager was authorized to sign the proposal; and Budget Adjustment No transferring $96,552 from the Contingency & Stabilization Reserve into the Major Expenditures-Admin. account was adopted. 11. Contract No Kunkle Creek Trunkline Protection Plan Budget Adjustment No The vulnerabilities of this aging trunkline and the need to develop a protection plan were discussed. Upon motion of Director Curtis, seconded by Director Baggerly and passed by unanimous roll call vote Contract No , between Ojai Valley Sanitary District and Kasraie Consultant to develop a conceptual protection plan for Kunkle Creek Trunkline in an amount not to exceed $49,410 was approved and the Chairman was authorized to sign the contract; and Budget Adjustment No transferring $49,410 from the Collection System Replacement Reserve fund to the Major Expenditures-CS account to cover the cost of this Project was adopted. Director Baggerly questioned looking to other agencies to coordinate improvements in the area of this trunkline, as other agencies like Mosquito District, Watershed Agency, etc. also have concerns to address in this area. Mr. Palmer noted that some partnerships may be formed once this full review of the situation is completed. 11A. Contract No Design Services 2017 Sewer main Rehabilitation, Manhole Lining and Sport Repair Projects & 2017 Sewer Lateral Connection Rehabilitation Project Budget Adjustment No The designed work for the next l&i reduction project was discussed. \\OVSD-ARCHIVE\My Documents\Board Mtgs\2017\ \Minutes.docx 7

4 Page 4 Upon motion of Director Baggerly, seconded by Director Curtis and passed by unanimous roll call vote Contract No , for the Design Engineering of the design services 2017 Sewer Main Rehabilitation, Manhole Lining & Spot Repairs and 2017 Sewer Lateral Connection Rehabilitation Project between the Ojai Valley Sanitary District and Phoenix Civil Engineering, Inc. in an amount not to exceed $50,859 was approved and the Chairman was authorized to sign the contract; and Budget Adjustment No transferring $50,859 from the Collection System Replacement Reserve fund to the Major Expenditures-C/S account to cover the cost of Contract No was adopted. Chairman Stone stated that the District needs to publicly announce the successes we have had with the lining projects reducing the amount of l&i entering our system and we should thank the property owners who cooperated with us in the beginning stages of these projects. 12. California Special Districts Association Board of Directors Nominations For Seat C No candidate was nominated by the Board to run for election to Seat C of the Coastal Network on the CSDA Board of Directors. INFORMATION ITEMS FOR RECEIPT & FILE 13. Monthly Financial Reports 14. Monthly Investment Report 15. Staff Reports - Operations, Administration and Management of the District 16. Committee Reports 17. Reports On Meetings, Seminars, or Conferences Attended 18. Items of Interest/Correspondence/Articles \\OVSD-ARCHIVEMy Documents\Board Mtgs\2017\ \Minutespx

5 Page Board Member & General Manager Comment a. Board Member Comments Director Curtis reported that the manhole close to the Shell gas station in Oak View needs some attention. Mr. Palmer stated that the field crew would take care of it. b. General Manager Comments 20. Ad'ournment Mr. Palmer announced that the installation of several historical manhole covers in the sidewall in front of the Tico Road administration building is complete and suggested the Directors look at them. Chairman Stone adjourned the meeting at 7:07 p.m. hn R. Curtis, Secretary APPROVED: 6--e-e-Z -6"..-- William M. Stone, Chairman \\OVSD-ARCHIVE\My Documents\Board Mtgs\2017\ Winutescr