Chairman Richard Mecum and Commissioners: Craig Lutz, Billy Powell, Scott Gibbs and Jeff Stowe. Appointments for Consideration

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1 HALL COUNTY BOARD OF COMMISSIONERS WORK SESSION SUMMARY MINUTES Hall County Government Center 2 nd Floor 2875 Browns Bridge Road, Gainesville, GA November 10, :00 p.m. Call to Order: Chairman Mecum called the meeting to order at 3:00 p.m. Present: Chairman Richard Mecum and Commissioners: Craig Lutz, Billy Powell, Scott Gibbs and Jeff Stowe Also present were; County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Executive Assistant Jessica York and County Attorney Bill Blalock Appointments for Consideration a. Hospital Authority: Commissioner Craig Lutz, District 1- Commissioner Lutz stated that he would like to nominate Brenda Perry, Shawn Childers, and Jerry Jackson Commissioner Billy Powell, District 2 Commissioner Powell stated that he would like to nominate Spence Price, Pat Powell, and Roger Sulhoff Commissioner Jeff Stowe, District 4 Commissioner Stowe stated that he would like to nominate Martha Randolph, Gary Funk, and Jerry Geyer There was a consensus to place the Hospital Authority nominations, as stated in item a., on the November 13, 2014 Board of Presentation Fire Chief Jeff Hood a. Hall County Infectious Disease Preparedness Briefing Gainesville-Hall County Community Service Center Phillippa Lewis Moss a. Approve Authorization for the Chairman to sign lease agreements and all pertinent documents to lease two vehicles from GDOT at the cost of.10 cents/mile through June 30, There was a consensus to place Gainesville-Hall County Community Service Center, item a., on the November 13, 2014 Board of

2 Report from Clerk of Court Charles Baker a. Approve Resolution authorizing The Board of Commissioners and The Clerk of The Superior Court of Hall County to enter into an agreement to establish procedures for the expenditure of funds received from the Georgia Superior Court Clerk s Cooperative Authority for funding the Office of The Clerk of The Superior Court of Hall County. There was a consensus to place Clerk of Court, item a., on the November 13, 2014 Board of Report from Fire Services Chief Jeff Hood a. Approve Services Agreement with Fire Recovery USA, LLC, providing for the terms and conditions under which billing services will be rendered to the County in connection with motor vehicle incidents and similar emergency occurrences. There was a consensus to place Fire Services, item a., on the November 13, 2014 Board of Report from Grants Jessica Robinson a. FY14 Assistance for Fire Fighters Grant application to FEMA. There was a consensus to place Grants, item a., on the November 13, 2014 Board of Report from GIS Mark Lane a. Consider an Agreement between Hall County and Georgia Mountains Regional Commission (GMRC) to acquire aerial photography through the 2015 GMRC Regional Photography Project and authorize the Chairman to execute the Agreement. There was a consensus to place GIS, item a., on the November 13, 2014 Board of Commissioners Consent Agenda for further consideration. Report from Human Resources Bill Moats a. Clinic/Pharmacy Update b. Insurance Renewal Mr. Moats presented the Clinic/Pharmacy Update. There was a consensus to place Human Resources, item b., on the November 13, 2014 Board of

3 Report from Public Works Ken Rearden a. First reading and public hearing to consider abandonment of approximately one thousand seven hundred eighty six feet (1,786 ) of right-of-way along Tumbling Circle off Old Oakwood Road associate with the closing of the Norfolk Southern Railway crossing in that area. Commission District 2. NOTE: Tabled at the 10/23/2014 Commission Meeting until November 13, 2014 There was a consensus to place Public Works, item a., on the November 13, 2014 Board of Commissioners Agenda for further consideration. b. Approve appropriation of up to $20,000 in funds to repair tennis court #3 at Village at Deaton Creek damaged during installation to the sewer system for that subdivision. Commission District 1. NOTE: Tabled at the 10/9/2014 Commission Meeting until November 13, 2014 There was a consensus to place Public Works, item b., on the November 13, 2014 Board of Commissioners Agenda for further consideration. c. Approve proposal from Lanier Contracting Company to furnish labor, material and equipment, including tank and electrical to be supplied by other vendors, for the installation of a 1500 gallon caustic tank at the Spout Springs Water Reclamation Facility at a cost of $43,790. Commission District 1. There was a consensus to place Public Works, item c., on the November 13, 2014 Board of d. Approve authorization for Hall County Finance to write off funds owed to Hall County Solid Waste by J&J Disposal Services in the amount of $40, as all attempts at collection of this debt have been unsuccessful by Hall County and the collection services contracted by the County for this purpose. Commission District 3. There was a consensus to place Public Works, item d., on the November 13, 2014 Board of e. Approve proposed 2015 LMIG submittal for resurfacing on various county roads, intersection improvement at Hog Mountain Road and Blackjack Road, and bridge and culvert repairs on various county roads, and authorize Chairman to execute documents. Commission Districts, 1, 2, 3 & 4. There was a consensus to place Public Works, item e., on the November 13, 2014 Board of f. Approve ratification of two Sanitary Sewer Easements between Hall County and Vulcan Land, Inc., for the Cherokee Bluffs Park project which were executed by the Commission Chairman on October 23, Commission District 1. There was a consensus to place Public Works, item f., on the November 13, 2014 Board of

4 g. Approve authorization for County Attorney to proceed with the collection of $81, Irrevocable Letter of Credit for Sidewalks in Estates at Ventura Subdivision. Commission District 2. There was a consensus to place Public Works, item g., on the November 13, 2014 Board of h. Consider acceptance of $42,190 Guaranty Performance/Maintenance Agreement for Street and Sidewalks in Reunion Phase 18C Subdivision. Commission District 1. There was a consensus to place Public Works, item h., on the November 13, 2014 Board of Report from Purchasing Tim Sims a. Bid # Animal Shelter Fence & Dog Run There was a consensus to place Purchasing, item a., on the November 13, 2014 Board of b. RFP Hall County Correctional Institute HVAC Contractor There was a consensus to place Purchasing, item b., on the November 13, 2014 Board of c. IFB Covered & Fenced Walkway Installation There was a consensus to place Purchasing, item c., on the November 13, 2014 Board of d. IFB Hall County Correctional Institute Boilers, Tanks, Pumps, Etc. There was a consensus to place Purchasing, item d., on the November 13, 2014 Board of e. IFB Courthouse Annex Elevator Upgrade There was a consensus to place Purchasing, item e., on the November 13, 2014 Board of f. IFB Toro Workman HDX Mini Truck & Accessories There was a consensus to remove Purchasing, item f., and have the item rebid and voted on at a later date. g. IFB Turbo Turf Hybrid Hydro Seeder There was a consensus to place Purchasing, item g., on the November 13, 2014 Board of

5 Report from Business License Susan Rector a. First Reading to amend the Hall County Business Malt Beverage & Wine Code section Changes include definitions and licensing classification for Growlers, providing proration of licensing fees quarterly for new applications, and new total inclusive fees for Farm Wineries. All commission districts. Report from County Attorney Report from County Administrator Bill Blalock Randy Knighton a. County Offices will be closed on Thursday, November 27, and Friday, November 28, 2014, in observance of the Thanksgiving holiday. Public Comments 2 minutes per speaker/20 minutes maximum Commission Time Adjourn If you have a disability or impairment and need special assistance Please contact the Commission Clerk prior to the meeting at

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