Work Session Meeting 3:30pm

Transcription

1 MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING OF THE VACTE GOVERNING BOARD MEETING LOCATION Valley Academy for Career and Technology Education Board Room 830 South Main Street Suite 2G, Cottonwood, AZ Wednesday, February 22 nd, 2017 Work Session 3:30pm Regular Board Meeting 4:30pm Board Members in Attendance Frank Vander Horst Chairman Leland Wieweck Clerk Steve Dockray Member Steve Pike Member Jeff Wassell Member Work Session Meeting 3:30pm 1. Call to Order The Chairman will call the meeting to order. The Chairman Frank Vander Horst called the meeting to order at 3:30pm. 2. Adoption of Agenda The Board will now approve the formal agenda. Jeff Wassell moved to approve the adoption of the Agenda. Leland Wieweck made a second with a vote The board may vote to view the possible future Central/District Office site at 3405 E State Route 89a, Cottonwood, AZ Leland Wieweck moved to view the possible site at 3405 E State Route 89a, Cottonwood. Jeff Wassell made a second with a vote Adjourn Regular Board Meeting 4:30pm 1. Call to Order The Chairman will call the meeting to order. The Chairman of the Board Frank Vander Horst called the meeting to order. 1

2 2. Pledge of Allegiance The Chairman will lead the Board and audience in the Pledge of Allegiance. Jeff Wassell led the board and audience in the Pledge of Allegiance. 3. Awards and Recognitions A. Jones Ford and VACTE Student of the Month Winners: Camp Verde High School: Gino Yepiz nominated by Steve Stone Mingus High School: Josie Vojnic nominated by Andrew Lamer Sedona Red Rock High School: Bridgette Sypniewski nominated by Maureen Barton Superintendent Bob Weir presented the CTE Student of the Month Awards and the free oil change certificates, along with Billy Brooks, Service Manager at Jones Ford-Verde Valley, to the three students. Jeff Wassell made a motion to change the order of the agenda. To move the Consent Agenda Items to be after the Reports and Presentations. Steve Dockray made a second with a vote Consent Agenda Items The consent portion of the agenda is to expedite routine matters that must be acted on by the Governing Board. All items approved will be done by one motion passed unanimously. Any item may be removed for debate on request of any member of the Board. Items removed from the consent portion becomes the first item of business of the regular agenda. Items that may be included: A. Approval of Meeting Minutes a) Minutes for January 10 th, 2017 Regular Board Meeting b) Minutes for January 10 th, 2017 Joint Board Meeting c) Minutes for February 13 th, 2017 Special Board Meeting B. Approval of Expense Vouchers (A copy of the vouchers will be available for public inspection) a) Voucher 9020 for $ b) Voucher 9021 for $83, c) Voucher 9022 for $89, d) Voucher 9023 for $2, C. Approval of Payroll Vouchers a) Voucher 15 for $12, b) Voucher 16 for $12, c) Voucher 17 for $12, D. January Cash Balance Report Steve Dockray moved to remove Consent Agenda Items: Meeting Minutes a. and Expense Vouchers b. and c. Leland Wieweck made a second with a vote

3 Jeff Wassell moved to approve the remaining Consent Agenda Items. Steve Dockray made a second with a vote 5-0. Frank Vander Horst requested that the minutes from the Regular Board Meeting January 10 th state Steve Dockray as the board President instead of himself. When the meeting was called to order Steve Dockray was the President of the board. Steve Dockray requested the time to be changed to 4:30pm instead of 4:29pm as stated on the minutes. Jeff Wassell wanted clarification on vouchers 9021 and In the vouchers Mingus Union High School and Camp Verde High School had Open PO and very large amounts being paid to the schools. Financial Assistant Shawnna Patton explained to the board that at the beginning of the year she creates an open purchase order for each school on the allotted amount that will be distributed to the districts in the school year. She suggested in the future board packets she can have a detailed sheet on the schools requested reimbursements. Frank Vander Horst had concerns on the CTS purchase order. Shawnna Patton informed him that the amount is a yearly maintenance agreement for the copy machines. Jeff Wassell moved to approve the Consent Agenda Items: Meeting Minutes a. and Expense Vouchers b. and c. Steve Dockray made a second with a vote Call to the Public - Legal A.R.S (H) At this time, the Chairman of the Board will ask members of the audience if they would like to speak regarding any issue before the citizens of the district. Members of the public wishing to comment on an agenda item should do so at this time. Audience comments will be limited to (3) three minutes. The board chair reserves the right to limit the number of audience members speaking on an issue. No formal action may be taken on any issue unless the item appears on the agenda. The Board may respond to criticism, ask that a matter be reviewed by staff, or place an item on a future agenda. 6. Reports and Presentations A. Presentation by Maureen Barton and the SRRHS Digital Communication Students. Maureen Barton and the SRRHS Digital Communication Students: Bridgette Sypniewski, Jessica Wiseman, Annie Koepke, Agustin Lopez, Brian Burke, and Stefanie Ruscillo gave the board a presentation on the SRRHS paper and yearbook. B. Report from Superintendent- Bob Weir Superintendent Bob Weir states he attended the Phoenix Home Show and toured and visit with the Tiny Home representatives about our new construction program and the future of building a Tiny Home. Culinary Arts will be held from 7:00 am to 10:00 am at YC Sedona Campus in the fall with 24 available seats. Construction will be 7:00 am to 10:00 am and/or 1:00 pm to 4:00 pm and we will be holding interviews this 3

4 Monday with three candidates. HVAC will possibly be 2 nights a week from 6:00 pm to 9:00 pm plus 1 Saturday a month. Lead towards a NATE certification and EPA certification will be held at construction site. Film TV will be 1:00 pm 4:00 pm at YC Clarkdale. Held a Construction program meeting at Camp Verde Library and had 16 people attend from local construction companies. He had a Business manager workshop for the three satellite districts. The presentation was given by Tina Norton. Donna Green and Laurie Lozano had a Counseling workshop this month with the three satellite district counselors. They covered registration, JTED funding, program compliance and completers and new programs. Presented to the City of Cottonwood Council and the United Methodist Men s group on what VACTE does and the new programs. Attended and set up an informational table at the 8 th grade night at MUHS. Donna, Laurie, Ralph and Steve Darby helped with the presentations. We helped present and organize the Sedona Red Rock HS assembly for 10 th and 11 th grade students. The Fire Science students and teacher did a presentation, Laurie and the CNA HOSA students presented and we presented a power point created by Donna on the central programs and what was required to enroll in the courses. The staff attended and set up a table at the Camp Verde HS 8th grade day and night program. He attended the Risk Management Training in Phoenix. They covered cybercrimes, securing your digital life, workers compensation, and internet searches. He attended and helped with the paperwork for the 501c3 Verde Valley Educational Consortium which was generated from the Verde Valley Education Forum work. Met with the manager of Vocational Rehabilitation on possible adult students attending and paying tuition to our central programs in the future. Met with Richard Copeland on the development and instructor of the HVAC program for next fall. We are working on the program for a possible start in August. He attended an Allied Health meeting at the Camp Verde Health Center. They discussed the next steps in providing opportunities for the youth and adults in the medical field trainings. Also, we discussed the possible land options available for future central campus and YC classes. Met with John Cook from Entire Care and Sedona Red Rock HS Administration to discuss the start of a sports medicine program for next school year. Attended a meeting with State Superintendent Diane Douglas on A-F progress, State legislative updates, IT issues and state of education at this time in Phoenix. C. Report from Program Director- Donna Green on marketing and promoting VACTE central campus programs Program Director Donna Green gave a presentation on the current and upcoming VACTE central programs. 4

5 7. New Business Frank Vander Horst discussed with the board which New Business item they would like to discuss before two of the board members needed to leave. The board felt that Item E regarding the future VACTE site lease and possible lease of the current office suites should be tabled for a later work session before the next regular board meeting. Leland Wieweck made a motion to table Item E of New Business for a future work session. Frank Vander Horst made a second with a vote 5-0. Jeff Wassell and Leland Wieweck left board meeting due to other engagements. A. Discussion and update on 9 th grade funding, House Bill 2229, and Senate Bill 1525 by Superintendent Bob Weir. Superintendent Bob Weir gives a current update on 9 th grade funding, House Bill 2229, and Senate Bill B. Discussion and Possible action to approve signature stamps for new board members. Frank Vander Horst explains to the board on how he does not want a signature stamp and he would like to set up a time every week for the board members to come in and sign vouchers. Steve Pike felt ok with VACTE having his signature stamp. Steve Dockray did request to have a protocol with the signature stamps. Before the stamp can be used the board member must be called and give approval. Steve Dockray moved to approve the use of signature stamps. Steve Pike made a second with a vote 2-1. C. Discussion and possible action to approve day and times for Governing Board meetings in Steve Dockray moved to approve day and times for future Governing Board meetings in Frank Vander Horst made a second with a vote 3-0. D. Discussion and possible action to approve the VACTE School Year Calendar. Steve Dockray moved to approve the VACTE School Year Calendar. Steve Pike made a second with a vote 3-0. E. Discussion and possible action in future VACTE site lease and possible lease of the current office suites. F. Discussion and possible action to approve the Superintendent Bob Weir s, prorated $2,000, addition to salary for obtaining valid Superintendent Certificate as per contract. Frank Vander Horst moved to approve the Superintendent Bob Weir s, prorated at $1,000, addition to salary for obtaining a valid Superintendent Certificate as per contract. Steve Dockray made a second with a vote

6 G. Discussion and possible action to approve Steve Lombardo as a VACTE District Volunteer. Frank Vander Horst moved to approve Steve Lombardo as a VACTE District Volunteer pending fingerprint clearance. Steve Pike made a second with a vote 3-0. H. Discussion and possible action to approve the videotaping and/or live streaming of future VACTE board meetings on district website. Frank Vander Horst moved to table the approval of the videotaping and/or live streaming future VACTE board meetings to next board meeting when each board member can discuss their choice. Steve Dockray made a second with a vote Board Members Request for items on Next Agenda. A. Work Session Wednesday, March 22 nd at 2:30pm B. Board Meeting Wednesday, March 22 nd at 4:30pm C. Set a possible work session on 1 st Policy Revision from ASBA. D. Set a possible work session on 3-5 year VACTE Board Goals. E. Other Frank Vander Horst would to set up a time on Wednesdays at 2pm for Board Members to come in and sign vouchers. He would also like to have a central campus presentation at each board meeting and to have two board members visit the program sites each month. He would like the board to discuss board meeting start times at the next meeting. 10. Adjourn Steve Dockray moved to adjourn the meeting. Steve Pike made a second with a vote 3-0. Meeting adjourned at 6:45pm. Submitted By Board Secretary Shawnna Patton Frank Vander Horst, Board Chairman Leland Wieweck, Board Clerk 6

7 Steve Dockray, Board Member Steve Pike, Board Member Jeff Wassell, Board Member 7