EASTERN CENTER FOR ARTS AND TECHNOLOGY JOINT COMMITTEE MINUTES WEDNESDAY, MAY 8, 2013

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1 EASTERN CENTER FOR ARTS AND TECHNOLOGY JOINT COMMITTEE MINUTES WEDNESDAY, MAY 8, 2013 Dr. Art Levinowitz, President, called the public meeting of the Joint Committee to order at 8:15 p.m. with the following members in attendance: Mrs. Michele Tinsman Mr. James Butt Ms. Deborah Mullen Mr. Robert Howard Mr. Elton Richardson Dr. Art Levinowitz Mr. Duval Dougherty Ken Roos, Esq. Dr. Michael Pladus Mr. Thomas Allen Abington Bryn Athyn Cheltenham Hatboro-Horsham Jenkintown Lower Moreland Springfield Upper Dublin Upper Moreland Solicitor Superintendent of Record Administrative Director A motion carried unanimously will necessarily, by reference, include each voting member in attendance. SALUTE TO THE FLAG Ms. Tatyana Leonova led the Joint Committee and audience in a salute to the flag. MINUTES Mr. James Butt moved approval of the April 10, 2013 Joint Committee minutes of the regular meeting. EXECUTIVE SESSION ANNOUNCEMENT Dr. Art Levinowitz announced that an Executive Session was held before the public meeting to discuss personnel issues. PRESIDENT S REPORT Informational: Foundation Meeting Minutes*

2 Dr. Art Levinowitz reviewed the April 29, 2013 Foundation meeting minutes. Action: Election of Treasurer and Secretary Mrs. Michele Tinsman moved the nomination of Mr. James Butt as Treasurer for a one-year term from July 1, 2013 through June 30, 2014 and Ms. Patty Castner as Secretary for a four-year term from July 1, 2013 through June 30, Dr. Art Levinowitz moved to close nominations. The Chair moved to elect by acclamation Mr. James Butt as Treasurer for a one-year term from July 1, 2013 through June 30, 2014 and Ms. Patty Castner as Secretary for a four-year term from July 1, 2013 through June 30, The Treasurer and Secretary serve without compensation. FINANCIAL REPORT For the Period Ending April 30, 2013 * Informational: The Joint Committee acknowledged receipt of the following: Statement of Revenues and Expenditures as presented Status of the capital reserve fund revenues for the period ended April 30, 2013 showing investments of $2,072, as presented Status of the capital projects fund revenues for the period ended April 30, 2013 showing investments of $1,422, as presented Action: Treasurer's Report * Mr. Robert Howard moved acceptance of the Treasurer s Report for the period ended April 30, 2013 showing a General Fund cash balance of $6,633, and total assets of $7,040, and the current status of the Student Activity account. Disbursements * Mr. Robert Howard moved approval of accounts payable checks #20430 through #20549 disbursed during the period of 4/01/2013 through 4/30/2013 in the amount of $161, Mr. Robert Howard moved approval of expense disbursement checks # through # and wire transfers #WT through #WT disbursed during the period of 4/01/2013 through 4/30/2013 in the amount of $205, Mr. Robert Howard moved approval of payroll disbursement checks #36381 through #

3 disbursed April 5 and April 19, 2013 in the amount of $192, Mr. Robert Howard moved approval of student activities disbursement checks # through # disbursed during the period of 4/01/2013 through 4/30/2013 in the amount of $5, There were no budget transfers in April STUDENT RECOGNITION Action: Mr. Robert Howard moved to approve the resolution designating Tatyana Leonova as EASTERN s Outstanding Student of the Month for April. Dr. Art Levinowitz presented Ms. Tatyana Leonova with a Resolution, an EASTERN shirt, Rotary Plague, and the Association s gift card was presented by Mr. Steve Parke, Educators' Association President. ACADEMIC AFFAIRS Program Review Ms. Karon Crickmore, Mr. George Stahl (SkillsUSA Officer Advisors) and school-wide student officers provided a report on SkillsUSA activities. Informational: The Joint Committee acknowledged receipt of the following: Administrative Advisory Committee meeting minutes of May 7, 2013 * Principals Advisory Committee meeting minutes of April 25, 2013* The April 2013 Activities Report of the students and staff* Action: Conferences Mr. James Butt moved approval for Administrative Director Thomas Allen to attend the PA CTE 2013 conference to be held June 26-28, 2013 in Champion, PA. Secondary Program * Mr. James Butt moved acceptance of the following resolutions: To open the Veterinary Technology program for the school year

4 To close the Electronic Engineering program for the school year Career and Technical Student Organization Mr. James Butt moved approval for SkillsUSA State Officer, Sarah Welch, and Commercial Art Instructor Nicole Mohrey to attend the SkillsUSA Officer Orientation June 2-4, 2013 in State College, PA. Expenses for the state officer will be paid by the SkillsUSA Association. EASTERN will pay the expenses for the advisor not to exceed $500. Non-resident Tuition Rate for School Year Mr. James Butt moved approval of the non-resident tuition rate of $12,912 for the school year. Practical Nursing Program Affiliation Agreements * Ann s Choice, Inc. Mr. James Butt moved approval of the attached two-year Agreement between Ann s Choice, Inc. and to permit Practical Nursing program students the opportunity and benefit of clinical experience effective June 1, 2013 through May 31, Holy Redeemer Child Care Center* Mr. James Butt moved approval of the attached one-year Agreement between Holy Redeemer Child Care Center and to permit Practical Nursing program students the opportunity and benefit to observe child development provided at the Child Care Center for part of a student s learning experience, effective June 1, 2013 through May 31, St. Joseph s Manor* Mr. James Butt moved approval of the attached one-year Agreement between St. Joseph s Manor and Arts and technology to permit Practical Nursing program students the benefit from clinical experiences in gerontology, effective June 1, 2013 through May 31, Conferences for the School Year*

5 Mr. James Butt moved approval of the attached list of conferences for the school year for administrators and professional staff. POLICY Action: Revised Board Policy Mr. James Butt moved approval for the second reading of Revised Board Policy B118, Advisory Committees, in the Programs Section. New Board Policy Mr. James Butt moved approval for the second reading of New Board Policy J124, Business Operations, in the Operations Section. Policy Sections Revision Mr. James Butt moved approval, for first reading, the adoption of Revised Local Board Procedures Section comprised of the following policies: A100 Name and Classification A101 Board of School Directors A102 Articles of Jointure Revisions or Amendments A103 Joint Committee A104 Functions A105 Organization A106 Meetings A107 Access to Policy Manual A108 Strategic Planning Mr. James Butt moved approval, for first reading, the adoption of Revised Policy Student Section comprised of the following policies: C100 Student Rights and Responsibilities C101 Smoking C102 Use of Bicycles and Motor Vehicles C103 Care of School Property C104 Students and the Police C105 Locker Search C106 Substance Abuse Awareness C107 Student Fund Raising

6 C108 Social Events and Class Trips C109 Participation in School Affairs C110 Dress and Grooming C111 Attendance C112 Secondary School Program Enrollment C113 Student Accident Insurance C114 Withdrawal from Technical School C116 Grading of Student Progress C117 Reporting of Student Progress C118 Student Discipline C119 Student Complaint Resolution Process C120 Student Expression C121 Student Records C122 Child Abuse Policies and Procedures C123 Admission-Secondary School Programs C124 Awarding of Certificates of Completion C125 Releasing Students from School C126 Student Appearance, Health & Behavior C127 Admission of Adults to Secondary School Program C128 Admission of Secondary Students in Evening Vocational Classes C129 Vocational Student Organization Competitions C131 Exclusion or Expulsion from School Revised School Calendar * Mr. James Butt moved approval of the revised calendar for students, teachers and staff for the school year as presented. Signatures Mr. James Butt moved that the following personnel be authorized as its official signatures during the school year: 1. Payroll, Capital Projects, Capital Reserve and General Funds Use of a facsimile containing the signature of the Board Secretary and Treasurer for payroll and general fund checks 2. Purchase Orders Signature of Superintendent or Administrative Director 3. Student Activity Fund Signature of Administrative Director, Assistant Director, Business Manager; two of three are required for any check Depositories*

7 Mr. James Butt moved authorization to utilize the attached as depositories of school funds during the fiscal year. All funds not needed for current period operating expenses are placed in the Cash Investment Service that operates in accordance with laws and regulations governing the investment of public funds. PERSONNEL AFFAIRS Action: Professional Preliminary Salary Guide* Mrs. Michele Tinsman moved approval of the preliminary professional salary guide as attached and authorization to assign individual salaries based on this guide. This will be finalized when all districts adopt local guides for Practical Nursing Adjunct Faculty Mrs. Michele Tinsman moved approval of the following individuals as adjunct faculty members in the Practical Nursing Programs for the school year: Albana Maja, RN; Debra Fanelli, RN; and Denise Grobelny, RN, BSN, MHA. Summer Work Mrs. Michele Tinsman moved approval of Janine Skala to work 203 hours during the summer at the contracted rate of $37 per hour to teach in the Practical Nursing Program. Mrs. Michele Tinsman moved approval of Cynthia Kaleck to work 105 hours during the summer at the contracted rate of $37 per hour to teach in the Practical Nursing Program. Summer Employment Summer Fun Mrs. Michele Tinsman moved approval of the following Summer Fun Instructors at the contracted rate of $37 per hour: Allison Felmey Babysitting/Early Child Care Robert Steinbacher Computer Art and Digital Photography Nick Raimondi Computer Art and Digital Photography Kelly Ann Knorr Cooking and Baking Robin Ricca-Bouden Cooking and Baking Taylor Landon Cooking and Baking (Substitute) Jeff Penn Cooking and Baking (Substitute)

8 Desiree Francis Karen Cook Diane Wilkin William Shamlian Melvin Dixon Steven Parke Douglas Wilson Steve Johnston (Sub.) Amy Mednick Kendra Moritz Allison Samson Brian Jacoby Gary Felmey Crime Scene Investigation and More Drawing and Painting Drawing and Painting Drawing and Painting (Substitute) Electronics Intro to Auto Mechanics and Collision Repair Intro to Auto Mechanics and Collision Repair Intro to Auto Mechanics and Collision Repair Looking Good Myth Busters Video Game Programming World of Construction World of Construction Mrs. Michele Tinsman moved approval of the following Summer Fun Interns at the hourly rate of $9.50 per hour: Megan Smink Babysitting/Early Child Care Tyler Hood Electronics Summer Cosmetology Mrs. Michele Tinsman moved approval of the following Summer Cosmetology instructors at the contracted rate of $37 per hour: Wendy Leyden Sandra Hummel Sandra Hummel Mark Folkman Sections A and B Sections A and B Sections C and D Substitute for all Sections Summer Work Mrs. Michele Tinsman moved approval for Electrical Technology Instructor Gary Felmey to work up to 120 hours on electrical projects at the contracted rate of $37 per hour. Mrs. Michele Tinsman moved approval for Electrical Technology Intern Dan Root to work up to 120 hours on electrical projects at the contracted rate of $9.50 per hour. FACILITIES AND FINANCIAL AFFAIRS Informational: Building Report *

9 The attached building report for April activities regarding the school plant and property was presented. Solicitor s Report Mr. Kenneth Roos provided the committee with copies of Parliamentary Procedure at a Glance by O. Garfield Jones. These procedures have been adopted for use by the Joint Operating Committee. NEXT MEETING The next meeting of the Joint Committee is Wednesday, June 19, ADJOURNMENT Mr. Elton Richardson moved to adjourn the meeting of the Joint Committee at 9:13 p.m. Dr. Art Levinowitz Joint Committee President Ms. Patty Castner Joint Committee Secretary Recording Secretary: Deborah Burge

10 EASTERN CENTER FOR ARTS AND TECHNOLOGY AGENDA SESSION MINUTES WEDNESDAY, MAY 8, NOMINATION COMMITTEE REPORT - ELECTION OF TREASURER The Nomination Committee discussed nominations for the election of Treasurer for a one-year term from July 1, 2013 to June 30, The Joint Committee will be asked to consider approving a Treasurer at this month s public meeting. 2. NOMINATION COMMITTEE REPORT - ELECTION OF SECRETARY The Nomination Committee discussed nominations for the election of Secretary for a four-year term from July 1, 2013 to June 30, The Joint Committee will be asked to consider approving a Secretary at this month s public meeting. 3. SUMMER PROGRAMS Mr. Allen provided a preliminary report on the enrollment in the summer programs. 4. PRELIMINARY ENROLLMENT FOR SCHOOL YEAR Mr. Allen presented the preliminary enrollment for the school year and highlighted noteworthy data. The committee discussed the start-up of the Office Management program and implications of low enrollment. The committee was steadfast in its opinion that Office Management should begin SCHOOL CALENDAR REVISIONS Mr. Allen discussed the proposed revisions to the School Calendar. 6. FEASIBILITY STUDY UPDATE Mr. Allen will provide an update on the Feasibility Study progress. 7. FACILITY USE CHANGES Mr. Allen discussed proposed changes to the Facility Use rates. The committee did not recommend changes to the rates and recommended the approval of rates be forwarded to the June meeting

11 8. PROPOSED JOINT COMMITTEE MEETING DATES Dr. Levinowitz and Mr. Allen reviewed the meeting dates for Joint Committee meetings, which are normally held the second Wednesday of the month; and the meeting dates for JOC Work Sessions. The Joint Committee will be asked to consider approving the proposed meeting dates at this month s public meeting. July 31, 2013 Work Session January 8, 2014 (Special Meeting) August 14, 2013 February 12, 2014 September 11, 2013 March 12, 2014 October 9, 2013 April 9, 2014 October 29, 2013 Work Session April 29, 2014 Work Session November 13, 2013 (dinner) May 14, 2014 December 11, 2013 June 18,

12 EASTERN CENTER FOR ARTS AND TECHNOLOGY AGENDA WORK SESSION TUESDAY, APRIL 30, 2013 MINUTES The following were in attendance for the informal work session: Mrs. Michele Tinsman Dr. Art Levinowitz Kenneth Roos, Esq. Dr. Michael Pladus Mr. Thomas Allen Abington Bryn Athyn Cheltenham Hatboro-Horsham Jenkintown Lower Moreland Springfield Upper Dublin Upper Moreland Solicitor Superintendent of Record Administrative Director 1. BOARD POLICY REVIEW Mr. Kenneth Roos presented the changes needed in the Board Policies relating to the following: a) Local Board Procedure Section The committee reviewed the newly revised Local Board Procedure Section of the policy manual. b) Student Section The committee reviewed the newly revised Student Section of the policy manual. 1) Policy C115 will be reviewed by the School Nurse and Mr. Roos office and submitted for approval in June. 2) Policy C133 will be reviewed by the Administration and submitted for recommendation in June