MINUTES OF THE REORGANIZATIONAL BOARD MEETING OF MONDAY, MAY 4, 2009 (INCOMING BOARD OF TRUSTEES) HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL

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1 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS Approved 05/21/09 MINUTES OF THE REORGANIZATIONAL BOARD MEETING OF MONDAY, MAY 4, 2009 (INCOMING BOARD OF TRUSTEES) HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL The Reorganizational Meeting of the Board of Trustees was called to order by Dr. Robert L. Breuder, serving as Chairman Pro Tem, at 6:57 p.m. in room SRC INTRODUCTION OF NEWLY ELECTED TRUSTEES AND ADMINISTRATION OF OATHS OF OFFICE Dr. Breuder introduced newly elected Trustees Kim Savage, Sandy Kim, Nancy Svoboda, and Allison O Donnell. He announced that Attorney Frank Garrett, of the College law firm, will assume the role of Legal Counsel for this new Board. Board Secretary David Carlin administered the Oath of Office to the four newly elected Trustees, and they assumed there place at the Board table. The new Trustees signed their Oaths of Office which were then signed by a witness and notarized. 2. CALL TO ORDER AND ROLL CALL Board Secretary Carlin called the role as follows: Present: Student Trustee Wilson, Trustees Kim Savage, Kathy A. Wessel, Sandy Kim, Joseph Wozniak, Nancy Svoboda, Allison O Donnell and David Carlin. Absent: None. Also present were Dr. Robert L. Breuder, Legal Counsel Frank Garrett, staff members, representatives of the press, and visitors. Board Secretary David Carlin was recorder. (Karen V. Neely, Administrative Assistant in the Office of the, prepared the minutes.) 3. RESOLUTION: TWO-YEAR LENGTH OF TERM BOARD OFFICERS This item was withdrawn from the agenda, and no action was taken. 4. NOMINATION AND ELECTION OF BOARD CHAIRMAN Kim moved, Carlin seconded, THAT KATHY A. WESSEL BE NOMINATED FOR BOARD CHAIRMAN. There were no other nominations. On roll call, voting aye: Wozniak, Kim, Wessel, Savage, Svoboda, O Donnell, Wilson (advisory comment), and Carlin. Motion carried unanimously. From this point on, Board Chairman Wessel conducted the meeting. She thanked her fellow Board Members for the trust they have placed in her and assured them that she will work very hard as Chairman. Page 1 of 5

2 5. NOMINATION AND ELECTION OF BOARD VICE-CHAIRMAN Savage moved, THAT SANDY KIM BE NOMINATED FOR BOARD VICE-CHAIRMAN. There was no second to this motion; motion failed. O Donnell moved, Kim seconded, THAT DAVID CARLIN BE NOMINATED FOR BOARD VICE-CHAIRMAN. On roll call, voting aye: Wozniak, Kim, Wessel, Savage, Svoboda, O Donnell, and Wilson (advisory comment); Carlin abstained. Motion carried. 6. APPOINTMENT OF SECRETARY OF THE BOARD O Donnell moved, Carlin seconded, THAT NANCY SVOBODA BE NOMINATED AS SECRETARY OF THE BOARD. Savage moved, Carlin seconded, THAT SANDY KIM BE NOMINATED AS SECRETARY OF THE BOARD. On roll call, voting for NANCY SVOBODA, Wozniak, Svoboda, O Donnell, and Carlin; voting for SANDY KIM, Kim, Wessel, Savage, Wilson (advisory comment). NANCY SVOBODA was elected Board Secretary. (For the remainder of the Board Meeting, former Board Secretary David Carlin continued in that role.) APPOINTMENT OF TREASURER OF THE BOARD Svoboda moved, Wilson seconded, THAT THOMAS E. RYAN BE APPOINTED AS TREASURER OF THE BOARD FOR THE TIME PERIOD OF MAY 4, 2009 UNTIL THE NEXT REORGANIZATIONAL BOARD MEETING TO BE HELD IN MAY, On roll call, voting aye: Wozniak, Kim, Wessel, Savage, Svoboda, Carlin, O Donnell, and Wilson (advisory comment). Motion carried unanimously. 7. DETERMINATION OF REGULAR BOARD MEETINGS, DATES AND LOCATIONS O Donnell moved, Kim seconded, THAT THE BOARD OF TRUSTEES SET THE REGULAR BOARD MEETING DATES AS LISTED BELOW WITH THE EXCEPTION OF THURSDAY, JUNE 18, DUE TO SEVERAL TRUSTEES SCHEDULE CONFLICTS; AS SOON AS POSSIBLE A NEW DATE FOR THE JUNE BOARD MEETING WILL BE DETERMINED. THURSDAY, MAY 21, 2009 JUNE, 2009 (DATE TO BE DETERMINED) THURSDAY, JULY 16, 2009 THURSDAY, AUGUST 20, 2009 THURSDAY, SEPTEMBER 17, 2009 THURSDAY, OCTOBER 15, 2009 THURSDAY, NOVEMBER 19, 2009 THURSDAY, DECEMBER 10, 2009 THURSDAY, JANUARY 21, 2010 THURSDAY, FEBRUARY 18, 2010 THURSDAY, MARCH 18, 2010 THURSDAY, APRIL 15, 2010 On roll call, voting aye: Wozniak, Kim, Wessel, Savage, Svoboda, Carlin, O Donnell and Wilson (advisory comment). Motion carried unanimously. 8. CHANGE OF AUTHORIZED BANK SIGNATURES Kim moved, Wilson seconded, THAT THE BOARD OF TRUSTEES AUTHORIZE THE SECRETARY OF THE BOARD TO COMPLETE Page 2 of 5

3 FINANCIAL INSTITUTION RESOLUTIONS AUTHORIZING THE FOLLOWING SIGNATURES FOR COLLEGE ACCOUNTS AS OF MAY 4, 2009: Institution Account No. Type # Required Signator MB Financial Bank Payroll Any 1 Treasurer MB Financial Bank Operating Any 2 Chairman Vice Chairman Treasurer Board Secretary MB Financial Bank Imprest Any 1 Treasurer MB Financial Bank Concentration Any 1 Treasurer MB Financial Bank Federal Funds Any 1 Treasurer On roll call, voting aye: Wozniak, Kim, Wessel, Savage, Svoboda, O Donnell, Wilson (advisory comment), and Carlin. Motion carried unanimously. 9. ADOPTION OF BOARD POLICY MANUAL OF FORMER BOARD Savage moved, Kim seconded, THAT THE BOARD OF TRUSTEES TABLE THE DISCUSSION AND ADOPTION OF THE BOARD POLICY MANUAL OF THE FORMER BOARD, WITH THE EXCEPTION OF THE FOLLOWING TEN BOARD POLICIES, WHICH ARE TO BE RESCINDED: 5-30 Code of Ethics Assemblage on College Facilities Outside Speakers and Programs Distribution of Printed Materials Prohibition of Discrimination and Harassment Employee Code of Ethics Causes for Termination of College Personnel Academic Freedom/Instructional Material, Full-Time Faculty 20-5 Non-Discrimination Policy Educational Philosophy AMENDED MOTON: Carlin moved, O Donnell seconded, THAT THIS MOTION BE AMENDED AS FOLLOWS: THAT THE BOARD OF TRUSTEES ADOPT THE COMPLETE BOARD POLICY MANUAL OF THE FORMER BOARD. On roll call, voting Page 3 of 5

4 aye: Wozniak, Carlin, O Donnell, and Wilson (advisory comment). Voting no: Kim, Wessel, Savage, and Svoboda. Motion failed. The Board discussed this issue, and Chairman Wessel stated that a Board discussion of any policies of concern can be held at future Board Retreats and Board Meetings. The ten rescinded policies listed above will be discussed at the May 11 Board Retreat. The vote on the original motion follows: On roll call, voting aye: Wilson (advisory comment), Savage, Svoboda, Kim, and Wessel. Voting no: Wozniak, O Donnell, and Carlin. Motion passed. 10. COMMENTS The following College of DuPage employees and citizens presented comments to the Board: A. COLLEGE OF DUPAGE EMPLOYEE COMMENTS Nancy Stanko, Faculty Senate Lisa Higgins, Faculty Senate Vice- Mike Dusik, C.O.D. Adjuncts Association B. CITIZEN COMMENTS Dan Bowers, C.O.D. Student Michael LeDonne Kory Atkinson Deborah Fulks, Co-Chair of DuPage United Amy Tauchman Gary Vician Charles Bolwin Liz Martinez Lynda Filipello John Volk 11. CONSENT AGENDA There were no items for approval; therefore, no Board vote was taken and no motion or second was required. A. For Information 1) Proposed Re-Finance of Bond Issues Jaime Rachlin of BMO Capital Markets, the College s Financial Advisor, gave a brief presentation on restructuring of the current College General Obligation Debt. This item will be brought back to the Board for approval at a future meeting. 2) Board Policy 10-55, Investment of College Funds The Board reviewed the changes to this policy which are proposed by PFM Asset Management LLC. The changes include adding the investment of funds into the Illinois Institutional Investors Trust, which was approved by resolution at the March 19 th Board Meeting. Also included is a change to clarify short term as not to Page 4 of 5

5 exceed five (5) years. This item will be brought to the Board for approval on May 21 st. B. For Approval None this month. Dr. Breuder introduced Thomas Glaser who will assume the position of Vice of Administrative Affairs on August 1, 2009 upon Thomas Ryan s retirement. 12. ANNOUNCEMENTS BY BOARD CHAIRMAN A. Board Appointments Chairman Wessel deferred this item until she has the opportunity to discuss the necessary appointments with each Trustee. B. Communications The ICCTA Annual Convention will be held in Chicago in June; new Trustees are encouraged to attend the New Trustee Orientation Seminar. The ACCT Governance Leadership Institute for New Trustees will be held in June in C. Calendar Dates Chairman Wessel reminded the Trustees about several future events including Commencement, GED Graduation, Dental Hygiene Pinning Ceremony, Nurses Pinning Ceremony, and the Suburban Law Enforcement Academy (SLEA) Graduation. Vice-Chairman Carlin made the following remarks: He requested a full Board discussion with the constituency groups on the ten rescinded Board Policies. Chairman Wessel stated this is her intent, and the Board will discuss the process of discussion and review at its May 11 Board Retreat. He thanked those individuals who addressed the Board tonight on many important issues. He congratulated the new Board Chairman and the four new Trustees. 13. CLOSED SESSION None this month. 14. ADJOURN At 8:06 p.m., Kim moved, Wilson seconded, THAT THE BOARD MEETING BE ADJOURNED. On voice vote, motion carried unanimously. By: Nancy Svoboda, Board Secretary Approved: 05/21/09 By: Kathy A. Wessel, Board Chairman Page 5 of 5