Board Meeting February 27, 2018

Transcription

1 STUDY SESSION: A Study Session of the Prosser School District Board of Directors was called to order at 5:33 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. Also present were Deanna Flores, Interim Superintendent; Craig Reynolds, Assistant Superintendent and Lupe Maldonado, Secretary. Ed Champagne from Architects West and Dax Logsdon from CSG were also in attendance. There was an audience of school district staff, community members and media also present. The meeting was held at Keene-Riverview Elementary, 832 Park Avenue, Prosser, WA. The purpose of the Study Session was to provide a review of the in-depth discussion of the Value Engineering Report which was held Friday, February 23, The Study Session adjourned at 6:28 p.m. EXECUTIVE SESSION: An Executive Session of the Prosser School District Board of Directors was called to order at 6:30 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. The purpose of the Executive Session was to discuss negotiations. RCW (4) (b) Board President Douglas announced the Executive Session would last approximately 30 minutes. The Executive Session adjourned at 6:55 p.m. RESUME REGULAR BOARD MEETING: The Regular Meeting of the Board of Directors of Prosser School District was called to order at 7:00 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. Also present were Deanna Flores, Interim Superintendent; Craig Reynolds, Assistant Superintendent and Lupe Maldonado, Secretary. Student representatives Cristal Sandoval and Jia Min Chen were also in attendance. There was also an audience of school district staff, media and community members. The Board meeting was held at Keene-Riverview Elementary, 832 Park Avenue. Minutes from the February 8, 2018 regular Board meeting and the February 16, and 23, 2018 special Board meetings were presented and approved. APPROVAL OF AGENDA: Motion by Peggy Douglas, seconded by Andy Howe and motion carried unanimously to approve the revised agenda. Revisions included additions to Recognition and Consent Items. It also included the addition of an Executive Session to be held at the conclusion of the Regular Board Meeting. Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to add an Executive Session at the conclusion of the Regular Board Meeting tonight. The purpose of the Executive Session was to receive and evaluate complaints against a public officer or employee. The Executive Session was expected to last 30 minutes. COMMUNICATIONS: 1

2 Deanna Flores reported on the recent letter the District sent to parents regarding a bus incident. RECOGNITION: Prosser High School Student Leadership 2018 Spirit Award/Josten s Student Leadership Conference Deanna Flores reported on the award our PHS Student Leadership won recently at the Josten s Student Leadership Conference. Angela Skeen Chad Seely Memorial Advisor of the Year/Josten s Student Leadership Conference Deanna Flores reported on the award which Angela Skeen was honored to receive at the recent Josten s Student Leadership Conference. Principal Kevin Lusk also added a few words and will give Mrs. Skeen her certificate of achievement, as she was unable to attend the meeting. NCCE 2018 Outstanding Technology Educator of the Year Deanna Flores reported on the award which was presented to Dean Smith recently at the NCCE (Northwest Council for Computer Education) Annual Conference and presented Mr. Smith with a certificate of achievement. All recipients were congratulated by the Board. President Douglas called for a short recess to enjoy refreshments. INFORMATION ITEMS: PTA Update Jani Andrews announced several upcoming events including Dr. Seuss Night and the annual plant sale which is being launched this week. Mrs. Andrews also announced the results of the recent Read-a-Thon, in which elementary students logged over 72,214 reading minutes with more than double the participants from last year. Over $8,000 was raised and donated to PTA from this fundraising event. Mrs. Andrews announced PTA is donating back six Kindle Fires to the three elementary schools, as well as Barnes & Noble gift cards to participants. Additionally, all 146 students will receive a participant prize. Two teachers per school were recognized for raising the most funds and reading the most minutes. Jani then asked the principal from each elementary school to come up and receive their portion of the proceeds which PTA gave back to each building. Whitstran and Prosser Heights principals each received $400 and Keene-Riverview s received $1,200. Special Services Update Dr. Syndi Duehn provided the Board with an update on the work she is doing in her department. Dr. Duehn also asked all special ed employees in the audience to stand and come forward so they could be recognized for all of their hard work. Dr. Duehn said the reason the department is doing so well is because of all of her staff s efforts. PROTOCOL FOR ADDRESSING BOARD: Deanna Flores read the Protocol for addressing the Board. 2

3 HEARING OF VISITORS: Angeles Duarte Thanks These visitors spoke later in the Board Meeting: Alexander Rojas Today s incident Shannon Little Today s incident Jessica Ibarra Today s incident REPORTS: Interim Superintendent s Report Distributed invitations to HMS s AVID Showcase Attended Heights STEM Night last week. It was a lot of fun. Provided a brief update on the bomb incident which occurred today. A de-briefing was done to see what went well and what can be improved upon. The Ad Team will also meet next week for a thorough review and de-brief of procedures. Campuses will be checked before students arrive in the mornings. We want parents, students and staff to know we re doing everything we can to ensure we re all safe. Thanked all buildings and staff for their support in handling the incident earlier today. Assistant Superintendent s Report Levy has been certified with a 69% passing rate February 2018 Student Enrollment Board Members Reports Scott Coleman No report Andy Howe No report Peggy Douglas- Thanked the Levy Committee members and Scotty Hunt for their work in the levy process. Update on the Superintendent search - Out of sixteen applicants, three will be interviewed Wednesday. Candidates will also spend time in the schools to get to know staff. New Superintendent will start July 1. Jesalyn Cole - Attended STEM Night at Heights and had a great time. Dr. Seuss Night is at 6:00 p.m. on Thursday as well as a contest and drawing, Seuss on the Loose, in downtown Prosser. Scotty Hunt Attended a meeting on kitchen design last Thursday for the new high school, and spent all day Friday reviewing the budget for PHS and is also reviewing applications for Superintendent. Student Representatives Reports Cristal Sandoval Situation at PHS today was very sad and scary Participating on the track team Trip to Olympia to the Legislative Conference was a great opportunity Jia Min Chen The Legislative Conference was an amazing learning experience CONSENT ITEMS: 3

4 Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to approve the Consent Agenda as presented. Certificated Personnel Anne Auld submitted a letter of resignation from her position as an ELL teacher at Keene- Riverview Elementary, effective the end of the 2017/18 school year. Stefanie Heintz submitted a letter of resignation from her position as a second grade teacher at Keene-Riverview Elementary, effective the end of the 2017/18 school year. Steve Thonney submitted a letter of retirement from his position as an applied technology and science teacher at Housel Middle School, effective the end of the 2017/18 school year. Loralee Giancola submitted a letter of resignation from her position as a fourth grade teacher at Whitstran Elementary, effective the end of the 2017/18 school year. Fabiola Scotto submitted a letter of retirement from her position as a Spanish teacher at Housel Middle School, effective the end of the 2017/18 school year. Classified Personnel Dina Gonzalez was hired as a paraeducator/office assistant at Keene-Riverview Elementary. Nathan Hancock resigned his position as a softball coach at Housel Middle School. Magaly Carrillo resigned her position as an assistant boys soccer coach at Prosser High School. Approval of Minutes Minutes from the February 8, 2018 regular Board meeting and the February 16 and 23, 2018 special Board meetings were presented. Contracts and Personal Service Agreements: 1. Columbia Virtual Academy Assessment Agreement: Prosser School District has agreed to provide online students from Columbia Virtual Academy access to state assessments. The purpose of this Agreement is to provide an opportunity for the online/nonresident district students access to Measurement of Student Progress, End Of Course, Smarter Balanced Assessment Consortium and any other state assessments provided by law. The cost is $25 per test and $50 per test with accommodations. Volunteer Coaches Kennen Pilot completed paperwork to be a volunteer track coach at Prosser High School. Rachelle Wiley completed paperwork to be a volunteer swim coach at Prosser High School. Colby White and Kyle Kilian completed paperwork to be volunteer baseball coaches at Prosser High School. OLD Business 4

5 National School Board Annual Conference Deanna shared National Conference information, but no breakout sessions have been posted yet. ACTION ITEMS: Vouchers and Payroll The following vouchers as audited and certified by the auditing officers, as required by RCW , and those expense reimbursement claims certified, as required by RCW , are approved for payment. In addition, payroll warrants in the amount of $2,372, were also approved. General Fund Voucher numbers through totaling $230, Capital Projects Fund Voucher numbers through totaling $152, Associated Student Body Fund Voucher numbers through totaling $24, Payroll Warrant numbers through totaling $2,372, Motion by Andy Howe, seconded by Scotty Hunt and motion carried unanimously to approve the accounts payable vouchers and payroll, payable February 28, Approval for Sight and Sound Services to Provide DJ Services for Prom Sight and Sound Services will provide the DJ services for Prosser High School s Prom on April 28, The cost for the service is $1, Payment will be made through the Class of 2019 s ASB account. Motion by Andy Howe, seconded by Jesalyn Cole and motion carried unanimously to approve Sight and Sound Services to provide DJ services for Prom. Adoption of Policy No. 2195: Academic Acceleration SECOND READING At the February 8, 2018, regular Board meeting, Policy No. 2195: Academic Acceleration was brought to the Board for approval of First Reading. The goal of this policy is to promote dual credit programs rigorous courses and eliminate barriers that prevent students from enrolling. The state (RCW 28A and RCW 28A ) encourages and rewards school districts to develop an academic acceleration policy, with the objective for all eligible students to eventually be enrolled in dual credit courses. By adopting a policy for Academic Acceleration, the District can apply for OSPI competitive grants to expand the availability of these dual credits for Prosser students. Motion by Scotty Hunt, seconded by Scott Coleman and motion carried unanimously by the Board of Directors to take final action and approve the adoption of Policy No. 2195: Academic Acceleration for Second and Final Reading. Department of Social & Health Services/Children s Administration Regional Education Agreement Prosser School District must meet compliance mandates under Title I Part A/Foster Care. In Bulletin No Student Engagement and Support (attached), it provides information; guidance and processes to help school districts and Children s Administration (CA) meet their mutual mandates under RCW Educational continuity Protocol development, and Section 1111 of the Elementary and Secondary Act (ESEA). 5

6 One of these requirements is to complete and submit the Regional Education Agreement. Both the Children s Administration and the Office of Superintendent of Public Instruction wrote and vetted this agreement, which was included in the Board packet. Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to approve the Regional Education Agreement with DSHS/CA and Prosser School District. DISCUSSION ITEMS: None FUTURE MEETINGS: Special Board Meeting Executive Session, Superintendent Interviews, February 28, 2018, Staff Development Room, 8:30 a.m. Special Board Meeting, Construction Design Meeting, March 2, 2018, PHS Library, 6:30 a.m. Regular Board Meeting, March 13, 2018, Keene-Riverview Elementary, 7:00 p.m. ADJOURNMENT: Motion by Scott Coleman, seconded by Andy Howe and motion carried unanimously to adjourn the regular Board meeting. EXECUTIVE SESSION: President Douglas called the Executive Session to order at 7:54 p.m. The purpose of the Executive Session was to receive and evaluate complaints against a public officer or employee. - RCW (1) (f) The Executive Session was expected to last 30 minutes. The Executive Session adjourned at 8:24 p.m. Clerk to the Board Board President Secretary to the Clerk of the Board 6