Board of Light, Gas and Water Commissioners220 S. Main Street

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1 Board of Light, Gas and Water Commissioners220 S. Main Street Board Meeting ~ Preliminary Agenda ~ Memphis, TN Wednesday, October 21, :00 PM Board Room INFORMATION FOR THE BENEFIT OF THE PUBLIC: Public Notice: Regular board meetings are held the first and third Wednesdays of the month at MLGW s Administration Building unless otherwise noted in the public notice filing and website. The proposed agenda will be posted in the public section of the ground floor lobby of the Administration Building and on MLGW s website at least 48 hours before the Board meets. You may access the proposed Board agenda and all available documents related to the items linked from the agenda on the Internet at: Large agreements, items related to Homeland Security or items received too late to post may not be viewable. You may view those documents in the Public Records Office prior to or after the Board meeting. By Board action, agenda items may be added, deleted or held for later consideration at a later board meeting. Consent Agenda: Items shown under the Consent Agenda consists of items considered to be routine and non-controversial upon which the documentation provided to the Board is adequate to give sufficient information for approval without inquiry or discussion during the Board meeting. The use of the Consent Agenda is designed to minimize the time required for the handling of routine matters in order to permit additional time to be spent on more significant matters. The Chairman will call for approval on the Consent Agenda as a whole and the vote will be treated as a separate vote on each item. At the request of a Board member, the Chairman may move any item on the Consent Agenda to the Regular Agenda. Regular Agenda: Item(s) to be individually considered for Board action. Filed Items: The Board may be provided information which does not require Board approval or Board discussion but which is noted for the official record as having been supplied to the Board. Resolutions: Generally, there are two types of resolutions subject to approval by the MLGW Board of Commissioners. Internal Board Resolutions are within the full authority of the Board and considered final upon the acceptance of the minutes of that board action. External Board Resolutions are subject to the approval of the City Council and are not considered final until the City Council accepts the minutes of their approval for such. ADA: As a covered entity under Title II of the Americans with Disabilities Act, MLGW does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. To ensure availability, such request should be made 72 hours in advance by contacting Eric Conway at (901) during business hours. To Officially Communicate to the Board: Any individual member or group of the general public desiring to address the Board orally on items of interest to the public that are within the subject matter jurisdiction of the Board, shall complete an MLGW Board Speaker Card to make such desire known to the Board Secretary. Such request to be heard should be marked with the date of the meeting; the agenda item number; if the comments are in support, opposition, or general as they relate to the item; the speaker s name and address; and if the speaker is representing someone else as a paid consultant. Paid lobbyists must complete the required disclosure of their client s name, phone number, and address. Statements shall not exceed three minutes unless additional time is granted by the Board Chair. When recognized, please proceed forward to the podium and state your name and address. The board and staff will not answer questions that are asked in this forum but written questions or a written statement may be provided to the Board Secretary for entry into the official record. If any Board member receives approval of the Board Chairman, that Board Member may address questions to the person providing the public statement. Board of Light, Gas and Water Commissioners Page 1

2 CALL TO ORDER AND OPENING REMARKS: PLEDGE OF ALLEGIANCE: ROLL CALL: Chairman Sisnett Chairman Sisnett Dana Jeanes APPROVALS: Approve Minutes of the Meeting of October 7, CITY COUNCIL ACKNOWLEDGEMENTS & UPDATE: Dana Jeanes Receipt of Certified Copies of City Council Resolutions dated October 6, 2015, Items 17 through 24. PRESENTATIONS: United Way Presentation - Goodloe/Dones/Ford-Boothe GENERAL STATEMENTS FROM THE PUBLIC: PRESIDENT'S BRIEFING: 1. Review of Consent Agenda - Jerry R. Collins, Jr. (President's Briefing Continued on Page 5) CONSENT AGENDA (Items 1 through 25) CONSTRUCTION & MAINTENANCE DIVISION 1. Resolution approving a request for an unpaid leave of absence for Eric Blackmon for a maximum period of seven days, effective September 10, September 18, (Nick Newman) 2. Resolution granting MLGW the authority to purchase fuel from Petroleum Traders, via a combined fuel contract solicited and executed by the City of Memphis, on behalf of Memphis Light, Gas and Water Division and the City of Memphis. (Jozelle Booker) (REQUIRES CITY 3. Resolution approving rejection of the bids received up to 2:00 PM on September 8, 2015 for Contract No , Gas Construction. (Jozelle Booker) 4. Resolution awarding a contract to Summit Truck Group, for the purchase of hydraulic truck cranes, in the amount of $480, (Jozelle Booker) (REQUIRES CITY 5. Resolution awarding Contract No , Professional Engineering Services for Central Support Services, to CCS Group, Incorporated, based on approved rates, in the funded Board of Light, Gas and Water Commissioners Page 2

3 amount not-to-exceed $50, (Jozelle Booker) (REQUIRES CITY COUNCIL 6. Resolution awarding Contract No , Professional Engineering Services for Central Support Services, to Thompson Engineers, Incorporated, based on approved rates, in the funded amount not-to-exceed $75, (Jozelle Booker) (REQUIRES CITY 7. Resolution awarding Contract No , Professional Design Services for Central Support Services, to Smith Seckman Reid, Incorporated (SSR), based on approved rates, in the funded amount not-to-exceed $100, (Jozelle Booker) (REQUIRES CITY 8. Resolution awarding Contract No , Professional Design Services for Fabrication and Repair Shop Design, to The Crump Firm, Incorporated, based on approved rates, in the funded amount not-to-exceed $1,300, (Jozelle Booker) (REQUIRES CITY 9. Resolution approving Change Order No. 2 to Contract No , Line Clearance, with ABC Professional Tree Services, in the funded amount of $2,940, (This change is needed to replenish contract funds used to maintain the trim cycle during the absence of the other line contract.) (Jozelle Booker) (REQUIRES CITY CUSTOMER CARE DIVISION 10. Resolution approving Contract No , Interlocal Agreement between Memphis Light, Gas and Water Division of the City of Memphis, Tennessee and the Shelby County Government on behalf of the Town of Collierville, Tennessee for Sewer Billing services in Shelby County, Tennessee for addresses located in the Cotton Creek Area, which includes the subdivisions of Kirkland Estates, Cotton Creek and Fox Hollow Farms (Phases I and II) in Shelby County, Tennessee. (Chris Bieber) (REQUIRES CITY 11. Resolution requesting renewal of Contract No , Interlocal Agreement between Memphis Light, Gas and Water Division and the City of Memphis for Storm Water Fee billing services in the unincorporated areas of Shelby County, Tennessee. (Chris Bieber) (REQUIRES CITY ENGINEERING & OPERATIONS DIVISION 12. Resolution approving Change No. 1 to Contract No , Maintenance of MLGW Voice Network Services, with Black Box Network Services, in the funded amount of $31, (This change is to add the PBX Operator s Console to this contract, which provides maintenance and support services for MLGW s voice network. The maintenance and support services for the PBX Console with Black Box provided under Contract No will end on December 31, This change is needed to align the PBX Console s support and maintenance services through December 31, 2019.) (Jozelle Booker) (REQUIRES CITY 13. Resolution amending the unit prices in Purchase Order Number to Howard Industries, Inc., for distribution transformers, with no increase in the contract value. (Jozelle Booker) Board of Light, Gas and Water Commissioners Page 3

4 14. Resolution approving Change No. 2 to Contract No , 10 MBPS Metro Ethernet for MLGW Capleville Plant, with AT&T, in the funded amount of $10, (This change is to renew the current contract for annual software maintenance, license, and support services for the second and final renewal term covering the period December 1, 2015 through November 30, 2016, with no increase in rates from the previous year.) (Jozelle Booker) (REQUIRES CITY 15. Resolution awarding a contract to GE Grid Solutions, LLC, for remote terminal units, in the amount of $602, (Jozelle Booker) (REQUIRES CITY 16. Resolution approving Change No. 12 to Contract No , ABB Software Maintenance, with ABB Power Training and Development Company, Incorporated, in the funded amount of $1,000, (This change is to renew annual software maintenance, licenses, and support services for the NM/DMS Software covering the period January 1, 2015 through December 31, 2019 in the funded amounts of $230, for 2015, $186, for 2016, $190, for 2017, $194, for 2018, and $198, for MLGW has neither received services from ABB nor paid for services provided by ABB during this calendar year. This renewal includes the addition of DMS, SCADA, and ICCP software components for better monitoring and analysis of the downtown network and a one-time license fee for the TIBCO licenses and maintenance fees for the NM/DMS upgrade previously provided under Contract No By taking advantage of the five-year defined fixed cost, MLGW receives a $100, savings for this renewal term.) (Jozelle Booker) (REQUIRES CITY 17. Resolution amending the unit prices in Purchase Order Number to Howard Industries, Inc., and to Purchase Order Number to ERMCO c/o Utility Sales Agency, for single-phase pole type distribution transformers, with no increase in the contract value. (Jozelle Booker) (REQUIRES CITY FINANCE DIVISION 18. Resolution approving the Budgets for the Electric, Gas and Water Divisions for the 2016 operation and maintenance expenses and the 2016 capital expenditures, and to approve revisions to the Electric, Gas and Water Rate Schedules. The resolution also petitions the Memphis City Council to convene as a rate making body in a public hearing on December 1, 2015, and authorizes the President to publish a public notice of the intention of MLGW to seek approval from the Memphis City Council of the electric, gas and water rate revisions. (Jerry R. Collins, Jr.) (REQUIRES CITY COUNCIL 19. Resolution approving Change No. 3 to Contract No , Procurement Card Provider, with First Tennessee Bank, with no annual fee. (MLGW is in the process of implementing a new Enterprise Resource Management solution for its financial and work management applications. MLGW would like to extend the current contract for an additional one year term covering the period January 1, 2016 through December 31, The procurement functionality has not yet been tested and MLGW would like to extend the current contract until that functionality has been implemented and tested.) (Jozelle Booker) GENERAL COUNSEL DIVISION 20. Resolution awarding Contract No , Third Party Administrator for Workers Compensation, to Brentwood Services Administrators, Incorporated, in the funded amount of $125, (Jozelle Booker) (REQUIRES CITY Board of Light, Gas and Water Commissioners Page 4

5 21. Resolution approving the September 30, 2015 Quarterly Report of the Customer Appeal Committee. (Cheryl Patterson) HUMAN RESOURCES DIVISION 22. Resolution approving an annual salary in the amount of $108,555.20, for an Attorney 3 position. (Jerry R. Collins, Jr./Von Goodloe) (REQUIRES CITY 23. Resolution approving Position No Planning Engineer 1. (Jerry R. Collins, Jr./Von Goodloe) INFORMATION SERVICES DIVISION 24. Resolution awarding a contract to Thomas Consultants, Inc., for computer hardware, in the amount of $128, (Jozelle Booker) (REQUIRES CITY 25. Resolution awarding a contract to Venture Technologies, for wireless network expansion, in the amount of $54, (Jozelle Booker) (REQUIRES CITY COUNCIL PRESIDENT'S DIVISION (None) REGULAR AGENDA (Item 26) 26. PREVIOUSLY TABLED AT THE MLGW BOARD OF COMMISSIONER'S MEETING ON SEPTEMBER 16, Resolution approving the award of Contract No , Security Services, to Dynamic Security, Incorporated, in the funded amount of $2,487, (Jozelle Booker) (REQUIRES CITY PRESIDENT'S BRIEFING (Continued): 2. Other - Jerry R. Collins, Jr. COMMITTEE REPORTS: (None) ADDITIONAL MEETINGS 11:00 a.m. - Pension Board Meeting - Room :00 p.m. (or immediately following the Pension Board Meeting) OPEB Committee Meeting - Room 511 Board of Light, Gas and Water Commissioners Page 5