THE McCANDLESS TOWNSHIP SANITARY AUTHORITY THE REGULAR MEETING MINUTES APRIL 5, 2018 MEETING NO. 05

Transcription

1 THE McCANDLESS TOWNSHIP SANITARY AUTHORITY THE REGULAR MEETING MINUTES APRIL 5, 2018 MEETING NO. 05 CALL TO ORDER: The regular meeting of the McCandless Township Sanitary Authority Board of Directors was held on Thursday, April 5, 2018 at 7:33 p.m. at the Authority s Administration Building, 418 Arcadia Drive, Pittsburgh, Pennsylvania ROLL CALL: Mr. Riley, Chairman called the meeting to order and called roll. The following directors constituting a quorum were present: William Kirk, Christopher Eddy, and James J. Forsey. Mr. Patrick Semon was absent. Also present were: Ronald Brown, Solicitor of Dickie, McCamey, Chilcote, P.C.; Donald Newman, Engineer of Record, Buchart Horn, Inc.; Greg Scott, Engineer, Buchart Horn, Inc.-Absent; William Youngblood, Executive Director; Dennis Blakley, Director of Operations; Raymond Aufman, Development/Administrative Manager; Mike Stupy; Superintendent; John T. Flaherty, Business Manager, and Elizabeth Keast, Recording Secretary. INVOCATION: Mr. Kirk gave the invocation. PLEDGE OF ALLEGIANCE: Mr. Riley led the Board and staff in the Pledge of Allegiance to the Flag. PUBLIC COMMENTS: Mr. Riley reported that there were no public comments. COMMUNICATIONS: Secretary Eddy read into the record a thank you note from Mr. and Mrs. Riley. ANNOUNCEMENT OF EXECUTIVE SESSION: Chairman Riley announced that an executive session was held to discuss contractual obligations and personnel issues. MINUTES OF THE REGULAR MEETING OF MARCH 1, 2018, AND THE RECONVENED MEETING OF MARCH 15, 2018: Mr. Kirk made a motion to approve the Minutes of the Regular Monthly Meeting of March 1, 2018, and the Reconvened Meeting of March 15, 2018, as submitted to each Board Member, seconded by Mr. Forsey. Solicitor Brown provided a minor correction to the March 1, 2018, Minutes. All members present voted Aye and the motion carried unanimously. PAYMENT OF THE LIST OF BILLS DATED APRIL 5, 2018: Mr. Eddy made a motion to approve for payment the List of Bills dated April 5, 2018, as submitted to each Board Member, seconded by Mr. Kirk. Mr. Flaherty reviewed with the Board the List of Bills totaling $1,091, All members present voted Aye and the motion carried unanimously.

2 REGULAR MEETING APRIL 5, CONTINUED: PAGE 2 APPLICATION FOR PAYMENT NO. 7 FROM W.A. PETRAKIS CONTRACTING: Mr. Aufman answered questions from the Board concerning Application for Payment No. 7 submitted by W.A. Petrakis Contracting. He also answered questions concerning the status of the project. After discussion, Mr. Kirk made a motion to approve Application for Payment No. 7 dated March 13, 2018, from W.A. Petrakis Contracting in the amount of $141,782.27, for the Sample Valley Pump Station Project, as recommended by Buchart Horn, Inc., seconded by Mr. Eddy. All members present voted Aye and the motion carried unanimously. MCCANDLESS TOWNSHIP SANITARY AUTHORITY (MTSA) FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2017 AND 2016: Business Manager Flaherty advised the Board that the Financial Statement has been reviewed with Mr. Semon, Treasurer. At this time, a motion was made by Mr. Eddy and seconded by Mr. Forsey to accept the McCandless Township Sanitary Authority (MTSA) Financial Statements and Required Supplementary Information for the years ended December 31, 2017 and 2016 with Independent Auditor s Report, as prepared by Maher Duessel, Certified Public Accountants, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. LOWRIES RUN JOINT OWNED SEWER FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2017 AND 2016: Business Manager Flaherty provided for Board review a draft Financial Statement at the March 15, 2018 Work Session. He advised the Board that the Financial Statement has been reviewed with Mr. Semon, Treasurer. At this time, a motion was made by Mr. Forsey and seconded by Mr. Kirk to accept the Lowries Run Joint Owned Sewer Financial Statements and Required Supplementary Information for the years ended December 31, 2017 and 2016 with Independent Auditor s Report as prepared by Maher Duessel, Certified Public Accounts, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. RESOLUTION NO. 579: Mr. Flaherty answered questions from the Board regarding the PNC Bank Loan Agreement. A motion was made by Mr. Kirk and seconded by Mr. Forsey to adopt Resolution No. 579, A Resolution authorizing the Twenty-fifth Amendment to the Bank Loan Agreement and Master Promissory Note No. 1, between the McCandless Township Sanitary Authority and PNC Bank, National Association, evidencing a One Million Dollar Line of Credit, as described herein and recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously.

3 REGULAR MEETING APRIL 5, CONTINUED: PAGE 3 FURNISHING THE SUPPLY OF DIESEL FUEL: A motion was made by Mr. Eddy and seconded by Mr. Kirk to award the contract for furnishing the supply of Diesel Fuel and Diesel Fuel with winter additive to Glassmere Fuel Service Inc., the lowest responsive responsible bidder for a service and delivery charge of $ cents per gallon for the contract year commencing on May 1, 2018, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. FURNISHING THE SUPPLY OF UNLEADED GASOLINE: A motion was made by Mr. Kirk and seconded by Mr. Forsey to award the contract for furnishing the supply of Unleaded Gasoline to Purvis Brothers, Inc., the lowest responsive responsible bidder for a service and delivery charge of $ cents per gallon for the contract year commencing on May 1, 2018, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. FURNISHING THE SUPPLY OF HIGH CALCIUM QUICKLIME: A motion was made by Mr. Eddy and seconded by Mr. Kirk to award the contract for furnishing the supply of High Calcium Quicklime to Carmeuse Lime & Stone, Inc., the lowest responsive responsible bidder for a price of $175.25, per ton for an estimated 180 tons per year at $31,545.00, for a 24 month contract period commencing on May 1, 2018 to April 30, 2020, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. TRANSPORTATION AND DISPOSAL OF SEWAGE SLUDGE: Mr. Blakley answered questions from the Board concerning the Transportation and Disposal of Sewage Sludge Bid. At this time, a motion was made by Mr. Forsey and seconded by Mr. Kirk to award the contract for Transportation and Disposal of Sewage Sludge to Valley Waste Service, Inc., the lowest responsive responsible bidder for a disposal price of $29.00 per ton, with a haul rate of $ per load for a 24 month contract period commencing on May 1, 2018 to April 30, 2020, as recommended by MTSA Staff. All members present voted Aye and the motion carried unanimously. SUPPLYING THE CLOSED CIRCUIT TELEVISING EQUIPMENT: A motion was made by Mr. Kirk and seconded by Mr. Eddy to award the contract for supplying the Closed Circuit Televising Equipment to Cues under COSTARS Contract # for a total proposed price of $260,000.00, as detailed in their quote #QW dated March 19, All members present voted Aye and the motion carried unanimously. SUPPLYING ONE (1) 2018 CHEVROLET EXPRESS CUTAWAY VAN: A motion was made by Mr. Eddy and seconded by Mr. Kirk to award the contract for supplying One (1) 2018 Chevrolet Express Cutaway Van to Baierl Chevrolet under COSTARS Contract # for a total proposed price of $26,428.40, as detailed in their proposal. All members present voted Aye and the motion carried unanimously.

4 REGULAR MEETING APRIL 5, CONTINUED: PAGE 4 SANITARY SEWERAGE FACILITIES INSTALLED AT ALDERWOOD PHASE IV: A motion was made by Mr. Forsey and seconded by Mr. Kirk to accept the sanitary sewerage facilities installed at Alderwood Phase IV for the installed cost of $120, All members present voted Aye and the motion carried unanimously. PROPOSAL SUBMITTED BY MR. REHAB, LLC: A motion was made by Mr. Eddy and seconded by Mr. Kirk to approve the proposal submitted by MR. REHAB, LLC., under COSTARS Contract # for a total price of $36, for 10 lateral reinstatements on Nordica Drive in the Longvue No. 2 service area utilizing the LMK T- Liner product, as recommended by Staff. All members present voted Aye and the motion carried unanimously. Chairman Riley advised the Board that with the retirement of James Wallaert it is necessary to appoint representatives to fill the vacancies on the Lowries Run Operating Committee, Bear Run Committee and the Pension Plan Committee. LOWRIES RUN OPERATING COMMITTEE APPOINTMENT: At this time, a motion was made by Mr. Kirk and seconded by Mr. Eddy to appoint James Forsey as an alternate representative to serve on the Lowries Run Operating Committee. All members present voted Aye and the motion carried unanimously. BEAR RUN OPERATING COMMITTEE APPOINTMENT: A motion was made by Mr. Kirk and seconded by Mr. Forsey to appoint Christopher Eddy as a representative to serve on the Bear Run Operating Committee. All members present voted Aye and the motion carried unanimously. PENSION PLAN COMMITTEE APPOINTMENT: A motion was made by Mr. Forsey and seconded by Mr. Kirk to appoint Christopher Eddy as a representative to serve on the McCandless Township Sanitary Authority Pension Plan Committee. All members present voted Aye and the motion carried unanimously. PINE CREEK PLANT RAW SEWAGE PUMP EMERGENCY REPLACEMENT: Engineer Newman prepared a letter dated April 5, 2018, on behalf of the McCandless Township Sanitary Authority based on a notice received from the Authority concerning the failure of one of the three raw sewage pumping units at the Pine Creek Plant. This letter supports the expedited direct purchase of a raw sewage pump for the Pine Creek Plant outside of the Authority s standard procurement process Solicitor Brown stated that the Municipality Authorities Act permits a purchase without the conventional competitive bidding procurement if the engineer determines that there is a present emergency that warrants a more immediate purchase of the unit that is needed. After discussion, a motion was made by Mr. Eddy and seconded by Mr. Forsey to authorize Staff to proceed with the purchase of a direct replacement pump by Aurora Model 612A 12 X 14 X 22B with mechanical seal and a 100 horsepower inverter duty motor for the complete system for an amount of $39,323.00, for the Pine Creek Plant, as described and recommended by Buchart Horn, Inc. in their dated April 5, All members present voted Aye and the motion carried unanimously.

5 REGULAR MEETING APRIL 5, CONTINUED: PAGE 5 SYSTEM REPORTS: Solicitor: Solicitor Brown reported on the following issues: Duquesne Light Company Rights of Way Agreement: Solicitor Brown reviewed the standard Duquesne Light Company Rights of Way Agreement for the Sample Valley Road Pump Station project. He provided staff with additional language to be incorporated into the agreement. Duquesne Light Company has revised the agreement based on the Solicitor s recommendations. The revised Rights of Way Agreement is ready for execution by the Board. Allegheny Health Network Twelve Quarter Agreement-Update: Solicitor Brown will prepare a customized Twelve Quarter Agreement for the Allegheny Health Network for their proposed hospital to be constructed next to the Wexford Medical Mall. Wildwood Golf Club, Right of Way Agreement-Update: Solicitor Brown provided for Board review the Wildwood Golf Club Right of Way Agreement along with the drawing exhibit for the property to be forwarded to Stone Lodge, Inc. for review and execution. Buchart Horn Engineer s Report: Engineer Newman reported on the following: Retainer Services: Engineer Newman attended the March 20 th Staff meeting. Buchart Horn prepared the Annual Wasteload Management Chapter 94 Report for the MTSA systems due March 31, Engineer Newman attended a meeting on March 26, 2018, with Allegheny County Health Department and MTSA Staff on revisions to the Plumbing Code. Engineer Newman and MTSA staff prepared a response for the Public Comment period due April 12, Engineer Newman will provide the Board with an update at the April 19 th Work Session Board Meeting. Longvue No. 2 Plant NPDES Permit Renewal: Engineer Newman stated Buchart Horn has completed and submitted the NPDES Permit Renewal Application for the Longvue No. 2 Plant due April 1, Longvue No. 2 Ultraviolet Part II Permit: Buchart Horn and MTSA Staff are reviewing the plan and flow information to incorporate ultraviolet disinfection at the Longvue No. 2 Plant. Buchart Horn and Staff will continue to review the existing chlorination feed system to determine if this system can be modified to function as a backup unit. A recommendation will be prepared for Board review. Buchart Horn will then need to prepare the Part II Permit Application to include ultraviolet disinfection. ALCOSAN Grow Grant Program-Letter of Interest: Engineer Newman reported as discussed at the last work session meeting there were two project options in the Lowries Run system for the third grant cycle that where discussed with ALCOSAN. Based on discussions with ALCOSAN, Buchart Horn, Inc. prepared a revised Letter of Interest for project option 2 to be submitted to the ALCOSAN Grow Program due April 2, The submittal included a letter of support from Ross Township as co-owner of the Lowries Run interceptor.

6 REGULAR MEETING APRIL 5, CONTINUED: PAGE 6 At this time, the Authority is waiting for a response from ALCOSAN on their evaluation of the project application submittal to determine if the project meets the requirements of the program. The Board requested Buchart Horn to discuss the project in further detail at the next work session meeting. Executive Director s Report: Mr. Youngblood provided an update on the following: MTSA Development Operation-Update: Mr. Aufman discussed with the Board the Sanitary Sewer Permit and Tap Fee Report submitted by the development office summarizing the figures for the month of March. He reviewed the Current Development Projects Report with the Board. MTSA Staff has scheduled a tour for Friday, April 20, 2018, of the MTSA service area. MTSA Field and Maintenance Operation: Mr. Stupy reviewed his report with the Board dated April 5, He reported that the televising/cleaning crews are working on the McCandless Township road resurfacing schedule. Both crews are working on cleaning and repairing the manholes in the Wilderness Circle project. Progress has been slow on the East Arcadia project due to weather conditions and the close proximity of other utilities. The maintenance crew has made temporary repairs to the raw sewage pump no. 3 at the Pine Creek Plant. They are working on fabricating a new shaft for the roof mounted air ventilator at the Longvue No. 1 plant. The dye test crew is performing sale of property inspections 5 days a week. Mr. Blakley provided a slideshow presentation on the manholes that were dislodged in the Lowries Run system during the recent rain events. Pine Creek Duperon Fine Screen: Mr. Blakley reported that the Duperon Fine Screen is tentatively scheduled to be delivered at the Pine Creek Plant on April 13, Pine Creek Plant Long Term Control Plan Act 537 Plan Update: Mr. Blakley reported that the Authority has completed the public notice 30-day review and comment period for the project. KLH Engineers, Inc. is in the process of submitting the Act 537 Plan to the Pennsylvania Department of Environmental Protection for their review and approval. Pine Creek Plant Roof Replacement Project: Mr. Blakley reported that Senate Engineering Company has completed the bid specifications for the Pine Creek Plant roof replacement project estimated at $320,000. The roof replacement project will be advertised in the Post-Gazette on April 6 th and April 10 th. A pre-bid meeting will be held on-site on April 18, The bid opening for the project is scheduled for April 26, MTSA Staff anticipates having a recommendation for Board review at the May 5, 2018 Regular meeting.

7 REGULAR MEETING APRIL 5, CONTINUED: PAGE 7 Wet Weather Issues: The April 2018 update transmittal from 3 Rivers Wet Weather concerning the status of the municipal consent orders, and regionalization efforts was provided for review. 3 Rivers Wet Weather provided a copy of their March 2018 Newsletter for review. ALCOSAN Regionalization Pine Creek Defect Report-Update: Mr. Youngblood reported that the Authority is receipt of the ALCOSAN Regionalization CCTV Inspection Project, Defect Information, and final mapping report. The Authority has approximately 70 homes in the Bennington Woods neighborhood that flow into the sanitary sewer system in Ross Township. The Authority will review the information provided in the report to determine if there are any defects in the line that need repaired. The communities that contribute flow into the sanitary sewer line are: Etna Borough, Ross Township, McCandless Township, Shaler Township, Indiana Township, Hampton Township and O Hara Township. ALCOSAN has scheduled a meeting with MTSA for April 24, 2018 to discuss the results of the Pine Creek Defect Report findings as well as discuss transfer status. Phase I Consent Order and Agreement Source Reduction Study: Mr. Youngblood reported that the Authority is receipt of a letter from the Allegheny County Health Department (ACHD) dated March 16, 2018, in response to our submittal prepared by Buchart Horn, Inc. for our Administrative Consent Order. The response from ACHD stated that they have no objections to the special study that was completed as required by the consent order. Adjournment: A motion was made by Mr. Eddy and seconded by Mr. Forsey to adjourn the April 5, 2018 Regular Meeting. There being no further business to come before the board the meeting ended at 9:09 p.m. All voted in favor of the motion, none opposed. Motion Carried. Eak/4/13/2018