SOLON CITY COUNCIL May 15, :00 P.M. The Solon City Council met at City Hall on the above date and time.

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1 12310 SOLON CITY COUNCIL 7:00 P.M. The Solon City Council met at City Hall on the above date and time. Present: Council Members Kotora, Kraus, Magill, Meany, Pedicino, Pelunis, Russo, Mayor Drucker, Law Director Lobe, Assistant Clerk Buller Absent: None NOTES OF CAUCUS DISCUSSION: (Clerk s note: Agenda items not mentioned under Notes of Caucus Discussion are items that were not pertinently discussed during caucus. Agenda topics may not have been discussed in order; however, they have been placed in order for the convenience of this record.) Also present: City Engineer Busch, Service Director Bandiera, Planning Director Frankland, Fire Chief Shaw, Water Reclamation Director Solanics, Police Chief Viland Vice Mayor Russo presided. PLANNING COMMISSION CONSENT: Liberty Road Chagrin Valley Islamic Center various variances and site plan: Councilman Magill inquired as to the results of a traffic study. Mr. Frankland stated there was no opposition to the approval and the results will be incorporated with the review. As there were no objections to Items 1 through 9, the applicants were advised their items would be approved and it was not necessary to remain for the meeting. The caucus ended at 7:05 P.M. and the meeting began at 7:07 P.M. Motion by Councilman Magill, seconded by Councilman Pelunis to enter into Executive Session at 7:07 P.M. for the purpose of considering pending litigation and personnel matters regarding discipline of a public employee. The executive session ended at 7:35 P.M. and the meeting reconvened at 7:36 P.M. Also present: Service Director Bandiera, City Engineer Busch, Planning Director Frankland, Director of Finance Rubino, Fire Chief Shaw, Economic Development Manager Weil-Dorfman, Police Chief Viland CHANGES TO THE AGENDA: There were no changes to the agenda.

2 12311 Council ANNOUNCEMENTS: Vice Mayor Russo said announcements are as listed on the agenda. He noted City Hall will be closed in observance of Memorial Day on Monday, May 29 th. COMMENTS FROM THE AUDIENCE: There were no comments from the audience. APPROVAL OF MINUTES: Motion by Councilman Pedicino, seconded by Councilman Pelunis to approve the minutes of the April 3, 2017 meeting as presented. Motion by Councilwoman Meany, seconded by Councilman Magill to approve the minutes of the April 17, 2017 meeting as presented. Motion by Councilman Pelunis, seconded by Councilman Magill to approve the minutes of the May 1, 2017 meeting as presented. PLANNING COMMISSION CONSENT: Aurora Road Bruce Bilek PP# parking lot aisle width variance - PC approved 15 side yard parking setback variance - PC approved Aurora Road Bruce Bilek PP# side yard parking setback variance - PC approved Lake Vista Drive Jeffrey Green Lot consolidation - PP# s and PC approved Pettibone Road Mark Woodby accessory structure rear yard setback variance - PC approved 18.5 accessory structure area variance - PC approved (4-1 vote) Aurora Road Aurora Road, LLC (Boston Market) PC approved Sign location variance Pettibone Road Tamara Kitainik sq ft accessory pavement variance - PC approved 25 accessory pavement setback variance - PC approved

3 Council Liberty Road PP# Chagrin Valley Islamic Center 12 building height variance - PC approved Building material variance - PC approved Building color variance - PC approved 26 accessory structure side yard setback variance (storage shed) - PC approved 25 accessory structure side yard setback variance (dumpster/enclosure) - PC approved 4 drive aisle width variance - PC approved Number of street access drives variance - PC approved` 12 minimum access drive width variance southernmost drive - PC approved 3 maximum access drive width variance - northernmost drive - PC approved 5 spacing distance between street access drives and street intersections variance PC approved Parking lot curbing variance - PC approved Site plan PC recommended approval contingent upon recommendations outlined in memo from Planning Director dated May 9, 2017 and agreement that the final phase parking lot 182 spaces including all drive aisles, street access points, storm water retention provisions, curbing etc. shall be treated as banked parking under the provisions of section Item 1(i) of the City Zoning Code and as such shall either be installed immediately by the property owner or shall be immediately installed upon the written direction of the City of Solon North Woods Lane Jeremy and Brooke Campana swimming pool fence height variance - PC approved Dorset Lane Barb Goodman rear yard setback variance (deck) - PC approved rear yard setback variance (patio) - PC approved Motion by Councilman Pelunis, seconded by Councilwoman Meany to approve the items of the Planning Commission Consent agenda. CONSENT: The appropriate Council or Administrative representative provided an explanation for each item. Motion by Councilman Kotora, seconded by Councilman Magill to suspend the rules and place the following Consent items on third and final reading. 10. ORDINANCE NO ACCEPTING THE BID OF ASPHALT FABRICS AND SPECIALTIES FOR THE 2017 ANNUAL PREVENTATIVE MAINTENANCE PROGRAM AND DECLARING AN EMERGENCY (CONTRACT NO ), was read for first reading.

4 12313 Council 11. ORDINANCE NO AUTHORIZING THE PURCHASE OF A FORD HALF-TON PICK-UP TRUCK FOR USE BY THE ENGINEERING DEPARTMENT FROM MIDDLETOWN FORD THROUGH THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM, was read for first reading. 12. ORDINANCE NO AUTHORIZING THE RELEASE OF WORK TO THE ILLUMINATING COMPANY FOR THE MILES ROAD SANITARY SEWER REPLACEMENT PROJECT (CONTRACT NO ), was read for first reading. 13. ORDINANCE NO ACCEPTING THE PROPOSAL OF H. R. GRAY FOR ON- SITE SUPPLEMENTAL CONSTRUCTION INSPECTION SERVICES AND DECLARING AN EMERGENCY (CONTRACT NO ), was read for first reading. 14. ORDINANCE NO ACCEPTING THE BASE BID OF OHIO BULK TRANSFER COMPANY FOR SLUDGE HAULING FOR TWO YEARS FOR THE WATER RECLAMATION AND SERVICE DEPARTMENTS AND DECLARING AN EMERGENCY, was read for first reading. 15. ORDINANCE NO ACCEPTING THE BID OF A. P. O HORO FOR THE PRELIMINARY TREATMENT IMPROVEMENT PROJECT, CONTRACT A, GENERAL AND MECHANICAL, AT THE WATER RECLAMATION FACILITY AND DECLARING AN EMERGENCY, was read for first reading.

5 Council ORDINANCE NO REJECTING THE BIDS RECEIVED FOR THE PRELIMINARY TREATMENT IMPROVEMENT PROJECT, CONTRACT B, ELECTRICAL, AT THE WATER RECLAMATION FACILITY AND AUTHORIZING THE DIRECTOR OF FINANCE TO RE-ADVERTISE FOR BIDS AND DECLARING AN EMERGENCY, was read for first reading. 17. ORDINANCE NO AUTHORIZING CROWN CASTLE TO INSTALL UTILITY POLES WITH POLE MOUNTED EQUIPMENT WITHIN THE CITY S RIGHT-OF-WAY AT THE AURORA ROAD/PETTIBONE ROAD INTERSECTION (GRANTWOOD PROPERTY) AND THE SOM CENTER ROAD/PETTIBONE ROAD INTERSECTION (FIRE STATION 3 PROPERTY), was read for first reading. 18. ORDINANCE NO AMENDING THE TRAFFIC CONTROL MAP AND TRAFFIC CONTROL FILE TO INSTALL ADDITIONAL SIGNAGE TO PROHIBIT RIGHT TURNS ON RED ON PETTIBONE ROAD EASTBOUND AT THE AURORA ROAD/PETTIBONE ROAD INTERSECTION, was read for first reading. 19. ORDINANCE NO AUTHORIZING THE INSTALLATION OF SIGNAGE POSTING A PROPOSED DETOUR FOR THE JOINT RICHMOND ROAD (COLUMBUS ROAD TO SOUTH CORPORATION LINE) RESURFACING PROJECT WITH OAKWOOD VILLAGE AND DECLARING AN EMERGENCY, was read for first reading. 20. ORDINANCE NO AUTHORIZING THE DIRECTOR OF FINANCE TO ADVERTISE FOR BIDS FOR AN HVAC SYSTEM FOR THE COMMUNITY CENTER POOL AND DECLARING AN EMERGENCY, was read for first reading.

6 12315 Council 21. ORDINANCE NO RESCINDING ORDINANCE NO WHICH AUTHORIZED THE MAYOR TO ENTER INTO A CONTRACT FOR THE PURCHASE OF A PERPETUAL AND IRREVOCABLE SANITARY AND STORM SEWER EASEMENT WITH BRITANIA ENTERPRISES, LLC, was read for first reading. 22. ORDINANCE NO AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR THE PURCHASE OF A PERPETUAL AND IRREVOCABLE SANITARY AND STORM SEWER EASEMENT WITH BRITANIA ENTERPRISES, LLC, AND DECLARING AN EMERGENCY, was read for first reading. 23. ORDINANCE NO ACCEPTING THE PROPOSAL OF MAXIMUM SOLUTIONS, LLC FOR A COMMUNITY LIFE PROGRAM REGISTRATION SYSTEM, was read for first reading. 24. ORDINANCE NO ACCEPTING THE BID OF LASTING IMPRESSIONS EVENT RENTALS FOR TENTS AND RENTAL EQUIPMENT FOR THE 2017 HOME DAYS CELEBRATION AND DECLARING AN EMERGENCY, was read for first reading. 25. ORDINANCE NO REJECTING THE BIDS RECEIVED FOR THE RENOVATION OF THE TENNIS COURTS AT SOLON COMMUNITY PARK AND AUTHORIZING THE DIRECTOR OF FINANCE TO RE-ADVERTISE FOR BIDS AND DECLARING AN EMERGENCY, was read for first reading.

7 Council ORDINANCE NO AUTHORIZING THE PURCHASE OF GASOLINE AND DIESEL FUEL FROM PORTS PETROLEUM THROUGH THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM AND DECLARING AN EMERGENCY, was read for first reading. 27. ORDINANCE NO AUTHORIZING THE DIRECTOR OF FINANCE TO DISPOSE OF COPIERS THROUGH SALE TO ROSS INTERNATIONAL, INC. AND DECLARING AN EMERGENCY, was read for first reading. 28. ORDINANCE NO AUTHORIZING THE EXECUTION OF THEN AND NOW CERTIFICATES BY THE DIRECTOR OF FINANCE AND THE PAYMENT OF AMOUNTS DUE FOR VARIOUS PURCHASE ORDERS AND DECLARING AN EMERGENCY, was read for first reading. 29. ORDINANCE NO APPROVING THE SUBMISSION OF THE 2018 ALTERNATIVE TAX BUDGET INFORMATION TO THE CUYAHOGA COUNTY BUDGET COMMISSION, was read for first reading. COMMENTS FROM THE AUDIENCE: On behalf of the Chagrin Valley Islamic Society and as President, Dr. Ashraf, Broadstone Drive thanked the City Council and Administration for their assistance. He looks forward to working with the City in regard to community care and engagement. COMMENTS FROM THE COUNCIL: In turn, members of the Council congratulated and welcomed the Chagrin Valley Islamic Center to Solon.

8 12317 Council Councilman Pelunis wished everyone a Happy Memorial Day. Councilwoman Meany commented on Police Memorial Week. Councilman Pedicino hoped all mothers had a Happy Mother s Day and wished everyone a safe and Happy Memorial Day. Councilman Pedicino wished the Solon High School and Middle School Science Olympiad Teams good luck at national competition. Councilman Pedicino acknowledged Police Memorial Day. He attended the service in Washington D.C. and noted 64 officers were killed in the line of duty. He recognized a Police Chief in southern Ohio who was recently killed in the line of duty. He asked everyone to keep the safety forces in their thoughts. Councilman Magill asked everyone to remember past and present service members in the military on Memorial Day for their sacrifices. Councilman Magill said the U.S. News and World Report ranked Solon Schools number seven in Ohio. Councilman Magill said the Cops on the Roof event will take place on Friday, May 19 th at Dunkin Donuts and is an event to benefit Special Olympics. Councilman Kotora wished everyone a Happy Memorial Day. Councilman Kraus said it is a good time to remember fallen police officers and to thank police officers for their service. Vice Mayor Russo recognized fallen officers and fallen military members. COMMENTS FROM THE ADMINISTRATION: Mayor Drucker congratulated the graduating high school seniors. Mayor Drucker invited everyone to the City s Memorial Day observance program on Monday, May 29 th at 10:00 A.M. which will be followed by a procession to Roselawn Cemetery. Chief Viland thanked everyone for their comments. He said this week, the fallen are remembered and unfortunately, Solon has lost two police officers in the line of duty that are also remembered this week. However, Chief Viland said it is also a week of celebration in which retired police officers are invited back to the Police facility. Motion by Councilwoman Meany, seconded by Councilman Pedicino to adjourn the meeting at 8:03 P.M. Vice Mayor Clerk of Council