COMMITTEE OF THE WHOLE Monday, September 10, 2018 at 7pm. City Hall Council Chamber 109 James Street Geneva, IL Ald. Craig Maladra, Chair

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1 1 COMMITTEE OF THE WHOLE Monday, September 10, 2018 at 7pm City Hall Council Chamber 109 James Street Geneva, IL Ald. Craig Maladra, Chair AGENDA 1. CALL TO ORDER 2. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM AUGUST 27, SPECIAL PRESENTATIONS a. Oath of Office for Police Officer Xavier Perez b. Police Department Promotion of Police Sergeant Mike Frieders to Police Commander c. Police Department Promotion of Police Officer Robert Kenders to Police Sergeant d. Police Department Promotion of Police Officer Clint Montgomery to Police Sergeant 4. ITEMS OF BUSINESS a. Recommend Suspending the Rules to Permit Alderman Maladra to be the COW Chairman for this Meeting and to Vote on All Action Items on This Agenda. b. Recommend Draft Resolution Authorizing Bid Award and Execution of a Contract with Patnick Construction in the Amount of $125, for 2018 Storm and Sanitary Sewer Replacement Project. c. Recommend Certificate of Completion for Delnor Family Residency Continuity Clinic. 5. NEW BUSINESS/PUBLIC COMMENT 6. ADJOURNMENT

2 2 1 COMMITTEE OF THE WHOLE MINUTES AUGUST 27, 2018 ELECTED OFFICIALS PRESENT Burns Burghart Clements (Chair) Hruby Kilburg Maladra Marks McGowan Radecki Swanson Bruno Godskesen ELECTED OFFICIALS ABSENT STAFF PRESENT Dawkins DeGroot McCready Van Gyseghem Antenore Passarelli Nash Nelson (Other) Attorneys Sandack & Fintzen 1. CALL TO ORDER Chairman Clements called the meeting to order at 7pm noting all aldermen were present. 2. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM AUGUST 13, Moved by Ald. Bruno, seconded by Ald. Marks 3. OATH OF OFFICE FOR POLICE OFFICER ANDREW BLUM Mayor Burns introduced Officer Blum and his family and welcomed him to the City. After hearing a brief biography on Blum, Burns administered the oath of office. 4. ITEMS OF BUSINESS a. Recommend Suspending the Rules to Permit Alderman Clements to be the COW Chairman for this Meeting and to Vote on All Action Items on This Agenda. Moved by Ald. Bruno, seconded by Ald. Marks V/V: (Clements). AUGUST 27, 2018 COMMITTEE OF THE WHOLE MINUTES

3 3 2 b. Recommend Draft Resolution Authorizing Execution of a Plat of Easement for 715 Oakwood Drive. Moved by Ald. Kilburg, seconded by Ald. Swanson c. Recommend Draft Resolution Authorizing the Purchase of One (1) 2019 Ford AWD Utility Police Interceptor and Associated Conversion Costs for Fire Department Command Vehicle in the Amount Not to Exceed $50,000 from Morrow Brothers Ford. Moved by Ald. McGowan, seconded by Ald. Burghart Chief Antenore answered questions on the status of the current command vehicle and associated costs of the new vehicle. d. Recommend Draft Resolution Authorizing Waiver of Bidding Process and Execution of an Independent Contract Agreement with First Inspection Services, Inc. for Plumbing Plan Review and Inspection Services through the End of Fiscal Year as Presented. Moved by Ald. Marks, seconded by Ald. McGowan City Admin. Dawkins explained why the process to hire a staff inspector did not materialize. e. Recommend Draft Resolution Awarding Bid and Contract in the Amount of $250, for Sanitary Sewer Lining to Hoerr Construction, Inc. Moved by Ald. Bruno, seconded by Ald. Marks Supt. VanGyseghem answered questions on the scope of the project and progress to date. f. Recommend Draft Ordinance Amending Title 10 (Building Regulations) of the Geneva City Code to Adopt the 2015 Edition of the International Residential Code, Energy Conservation Code, International Mechanical Code, International Fuel Gas Code, and International Swimming Pool and Spa Code. Moved by Ald. Kilburg, seconded by Ald. Hrbuy Building Commissioner and City Attorney Scott Fintzen provided details on the proposed amendments. Discussion centered on the City s decision to delay any implementation of AUGUST 27, 2018 COMMITTEE OF THE WHOLE MINUTES

4 4 3 requirements for residential sprinkler systems, as well as keeping the fence requirements for yards with pools. The formal ordinance would not come back to council until October. g. Recommend Draft Resolution Authorizing Execution of a License Agreement Between Preservation Bread & Wine, LLC and the City of Geneva Related to the Construction of a New Pedestrian Doorway to the Commuter Parking Deck at 597 S. Third Street. Moved by Ald. McGowan, seconded by Ald. Maladra Lawrence Colburn, owner of Preservation Bread and Wine was present to answer questions on the project and agreement. Discussion centered on recent adjoining property installing a fence blocking egress and the City and licensee came to an agreement to propose the walkway from the parking deck. h. Recommend Draft Resolution Authorizing Execution of a Plat of Easement Vacation for 1900 Averill Road. Moved by Ald. Marks, seconded by Ald. Bruno 5. NEW BUSINESS Ald. McGowan thanked all the Geneva Beautification volunteers who participated in the weekend s fall planting project. Ald. Kilburg and Radecki thanked those who participated in the day s Geneva Community Chest golf outing. Ald. Hruby asked the community to be mindful of pedestrian and bicycle traffic and safety now that school was back in session. 6. ADJOURNMENT On a motion by Ald. Marks, seconded by Ald. Hruby, the meeting was adjourned by unanimous voice vote at 7:37pm. - Submitted by Recording Secretary Fornari AUGUST 27, 2018 COMMITTEE OF THE WHOLE MINUTES

5 5 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: 2018 Storm and Sanitary Sewer Replacement Brian L. Schiber, P.E. ADPW/City Engineer Date: August 31, 2018 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: Plan Vision 5 Goal I Budgeted? x_ Yes Estimated Cost: $141, No If Other Funding, please explain how the item will be funded: Other Funding? Yes No Executive Summary: The City sought out and received three (3) bids for the 2018 Storm and Sanitary Sewer Replacement project. This work involves the removal and replacement of a storm sewer on Euclid Avenue east of Route 25 and a sanitary sewer main west of North River Lane between Ford/Stevens Street. The bids are summarized on the attached bid tabulation. Patnick Construction submitted the lowest unit prices at a total cost of $125,833.00, compared to the Engineer s Estimate at $141, Patnick Construction has not done work for the City of Geneva before, but staff has checked with their provided references, and they have completed comparable projects satisfactorily in other communities in this area. Attachments: (please list) Resolution Bid Tabulation Voting Requirements: This motion requires _6 affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) In consideration of the above information, I respectfully recommend that on September 17, 2018 that the City of Geneva City Council award the contract for the 2018 Storm and Sanitary Sewer Replacement project to Patnick Construction, in the amount not to exceed $125,

6 6 RESOLUTION NO RESOLUTION AUTHORIZING EXECUTION OF CONTRACT with Patnick Construction for 2018 Storm and Sanitary Sewer Replacement Project BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, a Construction Contract with Patnick Construction, relating to the removal and replacement of defective sanitary and storm sewers in the City of Geneva, IL. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 17th day of September, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this day of, ATTEST: Mayor City Clerk

7 STORM AND SANITARY SEWER REPLACEMENT BID TABULATION Archon Construction Patnick Construction Performance Construction and Engineering, LLC Engineer's Estimate ITEM DISCRIPTION QUANITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT AMOUNT 1 CURB REMOVAL AND REPLACEMENT 340 FEET $72.10 $24, $38.00 $12, $35.00 $11, $40.00 $13, STORM SEWER CLASS B, TY II, 12 INCH 329 FEET $69.90 $22, $93.00 $30, $60.00 $19, $70.00 $23, STORM SEWER (WATER QUALITY), 12 INCH 40 FEET $ $4, $93.00 $3, $75.00 $3, $90.00 $3, TRENCHBACKFILL 355 CUYD $46.80 $16, $29.00 $10, $35.00 $12, $32.00 $11, SEWER PIPE REMOVAL AND DISPOSAL 580 EACH $4.35 $2, $1.00 $ $5.00 $2, $5.00 $2, DRAINAGE OR UTILITY STRUCTURE REMOVAL 5 EACH $95.00 $ $ $1, $ $2, $ $1, SANITARY MANHOLE, TY A, 48 INCH DIA, TY 1 F & CL 2 EACH $7, $14, $3, $6, $4, $9, $5, $10, INLET TY A, TY 11 F & G 5 EACH $1, $9, $1, $5, $1, $9, $1, $7, CLASS D PATCHING, TY IV, 4 INCH 273 SQYD $73.70 $20, $87.00 $23, $65.00 $17, $80.00 $21, HMA DRIVEWAY REPAIRS 16 SQYD $81.35 $1, $ $2, $85.00 $1, $ $1, PVC SDR-26 SANITARY SEWER, 15 INCH 240 FEET $ $28, $93.00 $22, $ $28, $ $36, TRAFFIC CONTROL AND PROTECTION 1 L SUM $5, $5, $6, $6, $10, $10, $8, $8, TOTALS 150, , , ,430.00

8 8 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Certificate of Completion Delnor Family Residency Continuity Clinic Brian L. Schiber, P.E. ADPW/City Engineer Date: August 31, 2018 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: N/A Budgeted? Yes Estimated Cost: $ N/A x_ No If Other Funding, please explain how the item will be funded: Other Funding? Yes No Executive Summary: This is the Certificate of Completion (COC) for the public utility work on watermains, electrical improvements, and ROW improvements to accommodate the construction of the Delnor Family Residency Continuity Clinic. With this COC the corresponding letter of credit supplied by Delnor can be reduced to a 10% amount ($21,338.36) to serve as a one year warranty on the improvements. Attachments: (please list) Certificate of Completion Resolution Voting Requirements: This motion requires 6_ affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Staff recommends acceptance of the Certificate of Completion by the City Council at the September 17, 2018 meeting.

9 9 CITY OF GENEVA CERTIFICATE OF COMPLETION RESOLUTION Whereas, CDH-Delnor Health System, Developer of Delnor Family Residency Continuity Clinic has entered into a contract for the construction of specific utilities, and Whereas, Reed Construction; the Contractors, have Completed the following construction within the subdivision: a. Watermain b. Electrical improvements c. ROW improvements and, whereas, the above listed construction has been inspected by V3 Consultants, the engineer for the developer, and the engineer and / or representative for the City of Geneva, and found to be satisfactory. Now, Therefore, Be It Resolved by the City Council of the City of Geneva, Illinois, that said construction is considered complete as of the date of passage of this resolution, subject to the following excluding: N/A It being understood that the normal period of maintenance and liability of the contractor commences this date as heretofore agreed. Passed this 17th day of September, 2018 Attest: City Clerk Mayor