TOWNSHIP OF OCEAN SEWERAGE AUTHORITY REGULAR MEETING APRIL 4, 2017

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1 TOWNSHIP OF OCEAN SEWERAGE AUTHORITY REGULAR MEETING APRIL 4, Meeting called to Order 2. Pledge of Allegiance 3. Roll Call -,,,, 4. Let the minutes show this meeting is being held in accordance with the requirements of the Open Public Meetings Act of 1975 and adequate notice has been duly posted where required and mailed to its service communities on February 9, 2017 and published in the Asbury Park Press on February 14, 2017 and the Coaster on February 16, The minutes of this meeting will be available after Board approval at a subsequent meeting. WORK SESSION 5. Executive Director s Report 6. Attorney s Report 7. Engineer s Report 8. Plant Superintendent s Report 9. Review of resolutions on business session agenda a. Board comments b. Public comment BUSINESS SESSION 10. Approval of minutes of March 7, 2017 regular meeting 11. Motion to receive and file Plant Superintendent s Report 12. Communications 13. Review of Bill List a. Board comments b. Public comment 14. Resolution 17-47: Bill List 15. Resolution 17-48: Authorizing award of contract for Disposal of Sewage Screenings and Dried Grease 16. Resolution 17-49: Authorizing renewal of contract for supplying sodium hypochlorite to W.R. Neumann Co., Inc. t/a Miracle Chemical Company in the amount of $0.993 per gallon 17. Resolution 17-50: Authorizing payment to Thomas Meholic for accumulated sick days 18. Resolution 17-51: Authorizing adjustment to account number Resolution 17-52: Authorizing approval of Developer s Agreement with Toll NJ 1, LLC for Enclave at Ocean - application number Resolution 17-53: Authorizing Hazen & Sawyer to proceed with engineering proposal for repairs to ocean outfall pipe 21. Comments by Authority Members 22. Closed Session, if necessary 23. Adjournment

2 RESOLUTION BILL LIST BE IT RESOLVED by the Township of Ocean Sewerage Authority, in the County of Monmouth, New Jersey (not less than three (3) members affirmatively concurring) as follows: 1. All bills or claims as reviewed and approved by the Executive Director and as set forth in this Resolution are hereby approved for payment. 2. The authorized signers of checks are hereby authorized and directed to sign checks in the payment of bills and claims which are hereby approved. The computer print-out of the list of bills will be on file in the Purchasing Agent s Office. CURRENT FUND $ REVIEW and INSPECTION EIT and CONSTRUCTION 11, PAYROLL ACCOUNT 0.00 TOTAL BILLS PAYABLE $ 210, RALPH E. STUBBS, Secretary

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8 17-48 AUTHORIZING AWARD OF CONTRACT FOR DISPOSAL OF SEWAGE SCREENINGS AND DRIED GREASE WHEREAS, the Authority advertised for the Disposal of Sewage Screenings and Dried Grease in the Asbury Park Press on March 7, 2017 with a return date of March 29, 2017; and WHEREAS, the Authority received two (2) bids on the return date; and WHEREAS, the Authority s Qualified Purchasing Agent and General Counsel reviewed the bid documents; and WHEREAS, the Authority s Executive Director has indicated there are funds available for the award in the line item for grit ( ). THEREFORE, BE IT RESOLVED that the Township of Ocean Sewerage Authority hereby awards a contract to Waste Management in the amount of $1,590 per load for the disposal of sewage screenings and dried grease for the period May 1, 2017 to April 30, RALPH E. STUBBS, Secretary

9 17-49 AUTHORIZING RENEWAL OF CONTRACT FOR SUPPLYING SODIUM HYPOCHLORITE TO W.R. NEUMANN CO., INC. t/a MIRACLE CHEMICAL COMPANY IN THE AMOUNT OF $0.993 PER GALLON WHEREAS, the Township of Ocean Sewerage Authority previously awarded a contract for supplying sodium hypochlorite to W.R. Neumann Co., Inc. t/a Miracle Chemical Company for a one-year period beginning June 1, 2015 at a price of $0.993 per gallon; and WHEREAS, the bid documents provided that the Authority could renew the contract award for two (2) one-year periods in accordance with N.J.S.A. 40A:11-15; and WHEREAS, the Authority s staff has determined that the services provided have been performed in an effective and efficient manner; and WHEREAS, W.R. Neumann Co., Inc. t/a Miracle Chemical Company has advised the Authority that it will hold its bid prices for the period June 1, 2017 to May 31, 2018; and WHEREAS, the Authority is desirous of continuing its working relationship with W.R. Neumann Co., Inc. t/a Miracle Chemical Company.; and WHEREAS, the Authority s Executive Director has certified that funds are available for this contract. NOW, THEREFORE, BE IT RESOLVED that the Township of Ocean Sewerage Authority hereby renews its contract for Supplying Sodium Hypochlorite with W.R. Neumann Co., Inc. t/a Miracle Chemical Company for the period June 1, 2017 to May 31, 2018 at the price of $0.993 per gallon; and BE IT FURTHER RESOLVED that the Chairman and Secretary are hereby authorized and directed to execute the contract for the award on behalf of the Authority. RALPH E. STUBBS, Secretary

10 17-50 AUTHORIZING PAYMENT TO THOMAS MEHOLIC FOR ACCUMULATED SICK DAYS WHEREAS, Authority employee Thomas Meholic retired on March 31, 2017 after thirty-four years and seven months of continuous employment with the Authority; and WHEREAS, at retirement Thomas Meholic had accrued thirty-eight (38) sick leave days; and WHEREAS, the Authority s Employee Handbook provides that employees with twenty-five (25) years of service shall be paid for one-half (1/2) of their accumulated unused sick leave days at their current rate of pay upon retirement to a maximum of Fifteen Thousand Dollars ($15,000.00); and WHEREAS, the total value of one half (1/2) of Thomas Meholic s accumulated sick leave days is $9,134.62; and WHEREAS, the Authority s Auditor has confirmed the computation of Thomas Meholic s payment for accumulated sick leave days. NOW, THEREFORE, BE IT RESOLVED by the Township of Ocean Sewerage Authority that Thomas Meholic be paid $9, for his accumulated unused sick leave days as of his retirement date on March 31, 2017 during the payroll period ending April 21, RALPH E. STUBBS, Secretary

11 17 51 AUTHORIZING ADJUSTMENT TO ACCOUNT NUMBER WHEREAS, Norwood Group, LLC is the owner of residential property located at 245 Roosevelt Avenue, sewer account number (the Account ); and WHEREAS, the Account was billed for two service units as the result of a garage apartment; and WHEREAS, the Township of Ocean required the garage apartment to be demolished; and WHEREAS, the garage apartment was demolished on or about December 1, NOW, THEREFORE, BE IT RESOLVED that the Township of Ocean Sewerage Authority hereby authorizes that the number of service units for account number be adjusted to one (1) service unit effective January 1, RALPH E. STUBBS, Secretary

12 17-52 AUTHORIZING APPROVAL OF DEVELOPER S AGREEMENT WITH TOLL NJ 1, LLC FOR ENCLAVE AT OCEAN - APPLICATION NUMBER 181 WHEREAS, preliminary, tentative and final applications were submitted for Enclave at Ocean on or about July 9, 2015; and WHEREAS, the Authority granted preliminary and tentative approval for Enclave at Ocean on May 3, 2016; and WHEREAS, the Authority granted final approval for Enclave at Ocean on September 6, 2016; and WHEREAS, a condition of the grant of final approval was the execution of a Developer s Agreement covering the sanitary sewer collection system serving Enclave at Ocean; and WHEREAS, the parties have agreed to the terms and conditions of a Developer s Agreement in the form attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Township of Ocean Sewerage Authority that the Chairman and Secretary are hereby authorized to sign the attached Developer s Agreement for Enclave at Ocean, LLC. RALPH E. STUBBS, Secretary

13 17-53 AUTHORIZING HAZEN & SAWYER TO PROCEED WITH ENGINEERING PROPOSAL FOR REPAIRS TO OCEAN OUTFALL PIPE WHEREAS, the Township of Ocean Sewerage Authority awarded a contract to Hazen & Sawyer ( Hazen ) on July 21, 2016 for engineering services with regard to its ocean outfall pipe; and WHEREAS, Pure Technologies performed a sonar inspection of the ocean outfall pipe from the chlorine contact tank to the ocean outfall pipe wye; and WHEREAS, TNJ Marine performed a visual exterior inspection of the ocean outfall pipe from where the pipe is exposed to the wye; and WHEREAS, Hazen has submitted an engineering proposal to proceed with the engineering design and related work for the repair of the ocean outfall pipe based on the Pure Technologies and TNJ Marine inspections; and WHEREAS, the Executive Director has certified there are funds available for this project from the 2017 Monmouth County Improvement Authority pooled loan financing. THEREFORE, BE IT RESOLVED by the Township of Ocean Sewerage Authority hereby authorizes Hazen & Sawyer to proceed with work set forth in their revised proposal dated March 13, RALPH E. STUBBS, Secretary