OJAI VALLEY SANITARY DISTRICT A Public Agency Tico Road, Ojai, California (805) FAX (805)

Transcription

1 OJAI VALLEY SANITARY DISTRICT A Public Agency 1072 Tico Road, Ojai, California (805) FAX (805) MINUTES OF REGULAR MEETING OF BOARD OF DIRECTORS OJAI VALLEY SANITARY DISTRICT The Regular Meeting of the Ojai Valley Sanitary District Board of Directors was held at the Dis trict Office, 1072 Tico Road on. The meeting was called to order by Chairman Baggerly at 6:01 p.m. and roll call taken as follows: DIRECTORS PRESENT: Russ Baggerly Peter M. Kaiser William Ulrich John R. (Randy) Burg John R. (Jack) Curtis William M. Stone Stan Greene DIRECTORS ABSENT: None STAFF PRESENT: Jeff Palmer, General Manager Brenda Krout, Clerk of the Board Richard Nack, Operations Manager OTHERS PRESENT: Robert N. Kwong, District Legal Counsel Pledge of Allegiance Chairman Baggerly led the pledge of allegiance. Additions or amendments to the Agenda None Public Concerns (items not on the agenda three minute limit). This is an opportunity for members of the public to speak on items not on the agenda. Bob Daddi, resident of the City of Ojai, addressed the Board stating there are many is sues concerning the community at this time, including the issue of using recycled water. Considering the recycled water issue Mr. Daddi urged the Board to change the District s 7 Z~r~4 6

2 Page 2 name from Sanitary District to a name related to water purification; Mr. Daddi suggested the name Ojai Community Water Purification District. Mr. Daddi also expressed his con cern that the District identify every undiscovered unit discharging into the sewer system so that these units can pay their share of bond issues, etc. CONSENT ITEMS: All consent items are considered in a single motion and voted on without discussion. Any item removed from the consent list at the request of a Board member or the public will be considered immediately following approval of the remaining consent items. Upon motion of Director Kaiser, seconded by Director Stone and passed by unani mous roll call vote Item Nos. 6 & 7, with Director Greene abstaining for the vote on Item No. 6 due to his absence from the July 23, 2018 meeting, on the consent calen dar were approved as submitted. 6. Approval of Minutes Regular Meeting July 23, 2018 (a recording of each meeting is retained at the District Office for a minimum of 4 years) 7. Review of DisbursementslChecks For The Period of July 18, 2018 to August 22, 2018 Review, receive and file the disbursements/checks as presented. ITEMS: 8. Administrative Appeal HEARING Appeal OF GENERAL MANAGER RULING Dated June Regarding 602 E. OAK STREET OJAI CA ( Property ) Chairman Baggerly announced that an Administrative Appeal Hearing, Appeal of Gen eral Manager Ruling Dated June 29, 2018 regarding 602 E. Oak Street Ojai, CA would now be conducted. Mr. Kwong, District Legal Counsel, read the agenda item announcing the Administra tive Appeal Hearing and referenced OVSD Resolution No , which requires that each Director disclose any information they have obtained regarding this hearing aside from the information provided to them by District staff at this meeting. All Direc tors stated they had received no other information. Mr. Kwong stated the Hearing could proceed. Mr. Palmer explained that the use on the subject property changed from commercial use to a combination of commercial and residential use following new construction. The property is currently permitted for 5 capacity units; the current use on the property requires 6 capacity units; consequently, the property owner needs to purchase 1 ca pacity unit. Following his explanation of the uses on this property, Mr. Palmer re sponded to questions from the Board. \\OVSDARCHIVE1\My Documents\Board Mtgs\201 8\ ~ utes.docx

3 Page 3 Bill Lindsey, designer, contractor and representative for the property owners, ad dressed the Board describing the scope of the recent project on the subject property and the requirements placed on the property from the City of Ojai. Mr. Lindsey em phasized that the subject property has commercial facilities with 2 apartments that can only be rented to employees of the onsite facilities. The rental requirements from the City are in the form of a deed restriction; consequently, Mr. Lindsey requested the Dis trict calculate the sewer capacity needs on the subject property based strictly on a commercial fixture unit count. Mr. Lindsey concluded his presentation by responding to questions from the Board. Mr. Kwong advised the Board of the applicable laws related to this situation, referenc ing the District s Code of Regulations, Chapter 3. Mr. Palmer restated staff s interpretation of the project on the subject property to be a combination of commercial and residential use. Mr. Palmer noted that the District of fers payment plans to assist with the purchase of capacity units. Mr. Palmer respond ed to questions from the Board. Chairman Baggerly closed the hearing at 7:01 p.m. Upon motion of Director Curtis, seconded by Director Kaiser and passed by unani mous roll call vote based on the evidence presented by the District General Manager and the property owners at the hearing, the Board affirmed the Gen eral Manager s June 29, 2018 ruling as to the number of capacity units on the Property with conditions on the amount and payment of capacity and sewer service fees. 9. Information Technology Equipment NAS Server Replacement Mr. Palmer discussed the importance of keeping the primary and secondary servers operational. Upon motion of Director Kaiser, seconded by Director Curtis and passed by a unani mous roll call vote it was approved and the General Manager was authorized to pur chase the Network Attached Storage (NAS) Server from Dell as identified in their pro posal dated August 3, 2018, in an amount not to exceed $26, including tax. 10. Pretreatment Software Purchase Mobile MMS Mr. Palmer explained that this new software will assist staff in meeting new regulations affecting the District s pretreatment and Fats, Oil & Grease (FOG) programs. \\OVSDARCHIVE1\My Documents\Board Mtgs\201 8\ riutes.docx

4 August27, 2018 Page 4 Upon motion of Director Curtis, seconded by Director Greene and passed by a unani mous roll call vote it was approved and the General Manager was authorized to pur chase the Mobile MMS software licensing and implementation services from Websoft Developers, Inc. as identified in their proposal dated August 14, 2018, in an amount not to exceed $38,000 for the first year and $19,000 licensing fee for the second and third years. 11. Contract No Duke s Sales & Service, Inc. Root Control Mr. Palmer reviewed the District s ongoing root management program explaining that the growth of roots in the sewer lines are worse during drought conditions. Testing the plant s effluent before and after the root control applications for evidence of diquat was discussed. Mr. Palmer explained that the contractor is limited to applying the root control product to no more than 6000 feet of line per day, in order to limit the amount of chemical entering the system at one time. Upon motion of Director Kaiser, seconded by Director Burg and passed by a unani mous roll call vote it was approved and the Chairman was authorized to sign Contract No Agreement For Root Control Services Between Ojai Valley Sanitary and Duke s Root Control, Inc., in the amount not to exceed $38, Resolution Nos & Nomination For Regular & Alternate Mem ber LAFCO Independent Special District Member Upon motion of Director Stone, seconded by Director Kaiser and passed by unani mous roll call vote Russ Baggerly was nominated for the Independent Special District Regular Member of LAFCO; and Resolution No authorizing the nomination of Russ Baggerly for the Special District Regular Member position was adopted and staff was directed to submit a copy of the adopted Resolution and a copy of the resume or candidate statement for Russ Baggerly to Ventura LAFCO prior to the deadline of Fri day September 28, Upon motion of Director Kaiser, seconded by Director Stone and passed by unani mous roll call vote John R. (Jack) Curtis was nominated for the Independent Special District Alternate Member of LAFCO; and Resolution No authorizing the nom ination of John R. (Jack) Curtis for the Special District Alternate Member position was adopted and staff was directed to submit a copy of the adopted Resolution and a copy of the resume or candidate statement for John R. (Jack) Curtis to Ventura LAFCO prior to the deadline of Friday September 28, \\OVSDARCHIVE 1\My Documents\Board Mtgs\201 8\ : nutes.docx

5 Page Staff Review of Second UnitlUnpermitted Connection Enforcement Mr. Palmer explained that the staff report of the District s Second Unit/Unpermiffed Connection enforcement included in the agenda packet was in response to a request from the Board. Mr. Palmer briefly reviewed the contents of the report, including the history of the District s concern about unpermitted connections. Mr. Palmer explained that since the City of Ojai adopted a resolution to stop requiring Sewer Service Will Serve letters for new construction and/or remodels it has increased the difficulty the District experiences in identifying unpermitted connections. Mr. Palmer reported that Carollo Engineers is in the process of evaluating the District s current rate structure and looking at alternate rate methods to increase the billing ac curacy, etc.; a preliminary report should be ready to present to the Ordinance Commit tee with the next few weeks. Mr. Palmer explained that the procedure staff has followed to investigate and identify unpermitted connections has been fairly administered to everyone, including three Dis trict Directors (Burg, Greene and Ulrich). Mr. Palmer stated that all investigations for unpermitted connection has been on hold since the Board declared a moratorium for permitting 2nd units. Mr. Palmer responded to questions from the Board. Director Ulrich stated he wanted to clarify for the record the status of the visits to Direc tors Burg, Greene & Ulrich s properties suspected of unpermitted connections. Mr. Palmer responded that further investigation of these properties is on hold until the moratorium is lifted. Mr. Palmer noted that there are approximately 70 properties in this holding position. INFORMATION ITEMS 14. FOR RECEIPT & FILE Design Engineering TMDL Compliance and Facilities Plan Update Qualifications Results Request For Mr. Palmer briefly explained potential approaches that might be explored during the design engineering. Mr. Palmer responded to questions from the Board. 15. Chemical StoragelFeed System Site Review and Assessment 16. Monthly Financial Reports Monthly Investment Report \\ovsdarchive1\my Documents\Board Mtgs\201 8\ inutes.docx

6 Page Staff Reports Operations, Administration and Management of the District 19. Committee Reports Ordinance/Public Relations/Newsletter Committee 20. August 16, 2018 Director Reports On Meetings, Seminars, or Conferences Attended Director Burg s report on the August 2018 CASA conference held in Monterey was dis tributed. 21. Items of InterestlCorrespondence/Articles 22. Board Member & General Manager Comment a. Board Member Comments Director Stone questioned the videographer who has been videoing the District s meetings for quite some time, asking where these videos are being stored and/or available for the public to view. Ray Powers, the videographer, addressed the Board stating that he has been hired by an individual to video the District s meetings and currently the majority of the meeting videos are in his possession; however, Bill Weirick has a couple of them. Mr. Powers stated there is a potential that the videos will be available on the Ojai Valley News website soon and there has also been conversations with the Green Coalition about the videos being on their website. Bob Daddi, owner of the Ojai Valley News (OVN), addressed the Board stating that the OVN did not commission the videos to be made, the producers of the videos have asked the OVN to post them on our website. b. General Manager Comments Mr. Palmer updated the Board on various issues including the following: Interviewing design engineers for the TMDL compliance issue this week. Interviews are in process for the open Treatment Plant Operator position. Staff meet with Dennis True (directional drilling expert) to look at the Kunkle Creek line Dennis believes directional drilling would be possible in this ar ea. \\OVSDARCH IVE1\My Documents\Board Mtgs\201 8\ \ utes.docx

7 OVSD Minutes Page Adjournment. There is a rumor around town that the Ojai Valley Inn would like to recycle a portion of their waste discharge, but the District is not willing to help them. Mr. Palmer reviewed the Inn s history back to approximately 18 yrs. ago when they completed a large upgrade/remodel at which time they installed a manhole capable of metering their flow if they wanted to go to a metering billing with the District; about 4 years ago Inn personnel talked to Mr. Palm er about recycling a portion of their waste discharge; Mr. Palmer informed the Inn that getting the required permits from various regulatory agencies to be allow to recycle their waste discharge was up to them, the District didn t have any authority over that process. Chairman Baggerly adjourned the meeting at 8:21 p.m. ~ ~ W~iam M. Stone, Secretary APPROVED: Russ Baggerly, Chair d~ I \\OVSDARCHIVE1\My Documents\Board Mtgs\2018\ \ utes.docx