BOARD OF SUPERVISORS MEETING AGENDA

Transcription

1 Blackburn Creek Community Development District Corporate Blvd., Orlando, FL Phone: , Fax: The regular meeting of the Board of Supervisors of the Blackburn Creek Community Development District is scheduled for Wednesday, November 14, 2018 at 12:15 p.m. at 5800 Lakewood Ranch Blvd, Sarasota, FL Following is the advance agenda for the meeting. Call in Number: Participant/Guest code: (New) (New) BOARD OF SUPERVISORS MEETING AGENDA Roll Call to Confirm Quorum Public Comment Period [for any members of the public desiring to speak on any proposition before the Board] 1. Administer Oath of Office to Newly Elected Supervisor 2. Consideration of the Minutes of the October 10, 2018 Board of Supervisors Meeting Business Matters 3. Consideration of Resolution , Canvassing and Certifying the Results of the Landowners Election 4. Consideration of Resolution, , Electing Officers 5. Ratification of Payment Authorization Nos. 58 & Review of District Financial Statements Other Business Staff Reports o District Counsel o District Engineer o District Manager Audience Comments and Supervisors Requests Adjournment

2 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Administer Oath of Office to Newly Elected Supervisor

3 THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS OATH OF OFFICE I,, A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND BEING EMPLOYED BY OR AN OFFICER OF THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT AND A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE STATE OF FLORIDA. Board Supervisor ACKNOWLEDGMENT OF OATH BEING TAKEN STATE OF FLORIDA COUNTY OF SARASOTA The foregoing oath was administered before me this day of, 2018, by, who personally appeared before me, and is personally known to me or has produced as identification, and is the person described in and who took the aforementioned oath as a Member of the Board of Supervisors of The Blackburn Creek Community Development District and acknowledged to and before me that he/she took said oath for the purposes therein expressed. (NOTARY SEAL) Notary Public, State of Florida Print Name: Commission No.: Expires:

4 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Consideration of the Minutes of the October 10, 2018 Board of Supervisors Meeting

5 MINUTES OF MEETING BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Board of Supervisors Meeting Wednesday, October 10, Lakewood Ranch Blvd. Sarasota, FL :15 P.M. Present and constituting a quorum: Ivory Crofoot John Blakley Pete Williams Chairperson Assistant Secretary Assistant Secretary Also present were: Vivian Carvalho District Manager- Fishkind & Associates, Inc. Jim Schier Neal Communities Kim Aston District Counsel- Vogler Ashton (via phone) Misty Taylor Bond Counsel Bryant Miller Olive (via phone) FIRST ORDER OF BUSINESS Call to Order and Roll Call Ms. Carvalho called to order at 12:19 pm the meeting of the Board of Supervisors of the Blackburn Creek Community Development District and proceeded with roll call. The persons in attendance are as outlined above. SECOND ORDER OF BUSINESS Public Comment Period There were no members of the public present at this time. THIRD ORDER OF BUSINESS Consideration of the Minutes of the September 12, 2018 Board of Supervisors Meeting The Board reviewed the minutes.

6 On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the minutes of the September 12, 2018 Board of Supervisors Meeting. FOURTH ORDER OF BUSINESS Appointment of Auditor Selection Committee Ms. Carvalho explained that Blackburn Creek has had three years of auditing services and this year is the last year for auditing services so the District must start the process for the next three years. Ms. Carvalho stated that the Board will need to appoint a committee and typically the Auditor Selection Committee consists of all five Board members and the committee must have a meeting following the Board of Supervisors Meeting or prior to the next Board of Supervisors meeting to review the first stem which is the evaluation criteria. On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board appointed itself as the Auditor Selection Committee. Ms. Carvalho stated that District staff will advertise for an Auditor Selection Committee Meeting to be held in conjunction with the next Board of Supervisors Meeting. FIFTH ORDER OF BUSINESS Ratification of Payment Authorizations No. 56 & 57 The Board reviewed Payment Authorizations No. 56 & 57. Mr. Williams asked about Payment Authorization No. 56 for Egis and how the renewal fits with what was budgeted. Ms. Carvalho responded that she is pretty sure that it stayed within the amount of the budget but she will confirm it. She noted that the reason why the District does not have financials today for review is that the District is at the end of the year and District accountants are taking more time to review the financials and make sure that everything is done before they close the books for Fiscal Year On MOTION by Mr. Williams, seconded by Ms. Crofoot, with all in favor, the Board ratified Payment Authorizations No. 56 & 57. 2

7 SIXTH ORDER OF BUSINESS Staff Reports Attorney No Report Engineer No Report Manager Ms. Carvalho explained that the District will have a Landowner Election and a General Election next month. She explained that no resident ran during the qualifying period for the General Election so the Board will have to appoint two residents to the Board. Mr. Williams stated that they must be registered voters who live in the District. He asked if there is anyone that has been active from an HOA standpoint or within the community that is qualified to serve. Mr. Schier stated that he can check with Mr. Leinewever. Ms. Carvalho asked Mr. Schier to let her know when he speaks with Mr. Leinewever and stated that if he would like her to reach out as a mutual party to those individuals she can explain how it works and what the Board will have to undertake come either the December or January meeting at the latest. SEVENTH ORDER OF BUSINESS Audience Comments and Supervisors Requests There were no Supervisor requests and no audience comments. EIGHTH ORDER OF BUSINESS Adjournment There was no additional business to discuss. Ms. Carvalho requested a motion to adjourn. On MOTION by Ms. Crofoot, seconded by Mr. Williams, with all in favor, the October 10, 2018 Meeting of the Board of Supervisors of the Blackburn Creek Community Development District was adjourned. Secretary/Assistant Secretary Chair/Vice-Chair 3

8 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Consideration of Resolution , Canvassing and Certifying the Results of the Landowners Election

9 RESOLUTION A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS ELECTION OF SUPERVISORS OF THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT HELD PURSUANT TO SECTION (2), FLORIDA STATUTES WHEREAS, following proper publication of notice thereof, such landowners meeting was held November 14, 2018 at which the below recited persons were duly elected by virtue of the votes cast in their respective favor; and WHEREAS, this Resolution canvasses the votes and declares and certifies the results of said election; NOW, THEREFORE, BE IT RESOLVED BY THE LANDOWNERS AND BOARD OF SUPERVISORS OF THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT; 1. The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as shown, to with: Votes 2. In accordance with said statute, and by virtue of the number of votes cast for the respective Supervisors, they are declared to have been elected for the following terms of office: Four (4) Year Term 3. Said terms of office shall commence immediately upon the adoption of this Resolution PASSED AND ADOPTED THIS 14 th DAY OF NOVEMBER, 2018.

10 Chairperson BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT ATTEST: Secretary

11 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Consideration of Resolution, , Electing Officers

12 RESOLUTION A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT (hereinafter the District ) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, pursuant to Section (6), Florida Statutes, as soon as practicable after each election or appointment to the Board of Supervisors (the Board ), the Board shall organize by electing one of its members as chair and by electing a secretary, and such other officers as the Board may deem necessary. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT: Section 1. Section 2. is elected Chairman. is elected Vice Chairman. Section 3. Vivian Carvalho is elected Secretary. is elected Assistant Secretary. is elected Assistant Secretary. is elected Assistant Secretary. Jennifer Walden is elected Assistant Secretary. Section 4. Hank Fishkind is elected Treasurer. Section 5. Jennifer Glasgow is elected as Assistant Treasurer. Section 6. Section 7. All resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED THIS 14 th DAY of November, 2018 ATTEST: BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairman/Vice-Chairman

13 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Ratification of Payment Authorization No. 58

14 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Payment Authorization No /1/2018 Item Payee Invoice General No. No. Fund 1 Business Observer Notice of Meetings S $ Vogler Ashton, PLLC Legal Services thru $ 1, TOTAL $1, Secretary / Assistant Secretary Chairman / Vice Chairman

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18 BLACKBURN CREEK COMMUNITY DEVELOPMENT DISTRICT Review of District Financial Statements

19 Blackburn Creek CDD Statement of Financial Position As of 10/31/2018 General Fund Debt Service Fund A Debt Service Fund A1 Debt Service Fund Capital Proiects Fund A Capital Projects Fund A Capital Project Fund Long Term Debt Group Total Assets Current Assets General Checking Account Due From Other Funds Debt Service Reserve A1 Bond Revenue 2013A Bond Prepayment 2013A Bond Debt Service Reserve 2015A1 Bond Debt Service Reserve 2015A2 Bond Revenue 2015A Bond Prepayment 2015A1 Bond Prepayment 2015A2 Bond Revenue 2018A Bond Prepayment 2018A1 Bond Debt Service Reserve 2018A1 Bond Prepayment 2018A2 Bond Capitalized Interest Account 2018A1 Bond Capitalized Interest Account 2018A2 Bond Acquisition/Construction 2013A Bond Acquisition/Construction 2015A Bond Aquisition/Construction 2018A Bond Restricted Acq/Construction 2018A Bond Total Current Assets $95, $95, $ $181, , , , , , $250, , , , , , , , , , $ , , , , , , , , , , $17, , $189, , $1,168, ,168, ,482, ,482, $95, $576, $985, $1,104, $17, $189, $4,650, $0.00 $7,619, Investments Amount Available in Debt Service Funds Amount To Be Provided Total Investments $2,665, $2,665, ,519, ,519, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $22,185, $22,185, Total Assets $95, $576, $985, $1,104, $17, $189, $4,650, $22,185, $29,804, Page 1 of 2

20 Blackburn Creek CDD Statement of Financial Position As of 10/31/2018 General Fund Debt Service Fund A Debt Service Fund A1 Debt Service Fund Capital Proiects Fund A Capital Projects Fund A Capital Project Fund Long Term Debt Group Total Liabilities and Net Assets Current Liabilities Accounts Payable Developer Advance Retainage Payable Retainage Payable Total Current Liabilities $ $ $13, , $191, , $85, , $ $0.00 $0.00 $0.00 $13, $191, $85, $0.00 $291, Long Term Liabilities Revenue Bonds Payable - Long-Term Total Long Term Liabilities $22,185, $22,185, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $22,185, $22,185, Total Liabilities $ $0.00 $0.00 $0.00 $13, $191, $85, $22,185, $22,476, Net Assets Net Assets, Unrestricted Current Year Net Assets, Unrestricted $101, $101, (6,294.46) (6,294.46) Net Assets, Unrestricted Current Year Net Assets, Unrestricted $575, , Net Assets, Unrestricted Current Year Net Assets, Unrestricted $923, , , , Net Assets, Unrestricted Current Year Net Assets, Unrestricted $1,082, ,082, , , Net Assets, Unrestricted Current Year Net Assets, Unrestricted $3, , Net Assets, Unrestricted Current Year Net Assets, Unrestricted ($1,729.33) (1,729.33) Net Assets, Unrestricted Current Year Net Assets, Unrestricted $4,565, ,565, Total Net Assets $95, $576, $985, $1,104, $3, ($1,729.33) $4,565, $0.00 $7,328, Total Liabilities and Net Assets $95, $576, $985, $1,104, $17, $189, $4,650, $22,185, $29,804, Page 2 of 2

21 Blackburn Creek CDD Statement of Activities As of 10/31/2018 General Fund Debt Service Fund A Debt Service Fund A Debt Service Fund Capital Proiects Fund A Capital Projects Fund A Capital Project Fund Long Term Debt Group Total Revenues Off-Roll Assessments Off-Roll Assessments Inter-Fund Group Transfers In Other Assessments Other Assessments Inter-Fund Transfers Inter-Fund Transfers In Inter-Fund Transfers Total Revenues $4, $4, (233.70) (233.70) $61, , $22, , (152.44) (152.44) $ $ $4, $ $61, $22, $ $0.00 $ $0.00 $90, Expenses Supervisor Fees Insurance Trustee Services Management Legal Advertising Web Site Maintenance Dues, Licenses, and Fees General Insurance Total Expenses $ $ , , , , , , , , $11, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11, Other Revenues (Expenses) & Gains (Losses) Total Other Revenues (Expenses) & Gains (Losses) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Change In Net Assets ($6,294.46) $ $61, $22, $ $0.00 $ $0.00 $79, Net Assets At Beginning Of Year $101, $575, $923, $1,082, $3, ($1,729.33) $4,565, $0.00 $7,249, Net Assets At End Of Year $95, $576, $985, $1,104, $3, ($1,729.33) $4,565, $0.00 $7,328, Page 1 of 1

22 Blackburn Creek CDD Budget to Actual For the Month Ending 10/31/2018 Year To Date Actual Budget Variance FY 2019 Adopted Budget Revenues On-Roll Assessments Off-Roll Assessments Net Revenues General & Administrative Expenses Supervisor Fees Public Officials' Insurance Trustee Services Management Engineering Dissemination Agent District Counsel Assessment Administration Audit Arbitrage Calculation Telephone Postage & Shipping Copies Legal Advertising Bank Fees Miscellaneous Office Supplies Web Site Maintenance Dues, Licenses, and Fees Stormwater Management General Insurance General Repair & Maintenance Total General & Administrative Expenses $ - $ 10, $ (10,329.58) $ 123, , , $ 4, $ 10, $ (5,340.26) $ 123, $ $ 1, $ (400.00) $ 12, , , , , , , , , , (833.33) 10, (500.00) 6, , (1,666.67) 20, (625.00) 7, (458.33) 5, (83.33) 1, (12.50) (41.66) (16.67) (35.31) 1, (12.50) (200.00) 2, (16.67) , (833.33) 10, , , , (416.67) 5, $ 11, $ 10, $ $ 123, Total Expenses Income (Loss) from Operations Other Income (Expense) Interest Income Total Other Income (Expense) Net Income (Loss) $ 11, $ 10, $ $ 123, $ (6,294.46) $ - $ (6,294.46) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (6,294.46) $ - $ (6,294.46) $ - Page 1 of 1