BOYNTON VILLAGE COMMUNITY DEVELOPMENT DISTRICT

Transcription

1 COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA August 8, 2018

2 Boynton Village Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Fax: (561) Toll-Free: (877) August 1, 2018 Board of Supervisors Boynton Village Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: The Board of Supervisors of the Boynton Village Community Development District will hold a Regular Meeting on Wednesday, August 8, 2018 at 10:30 a.m., at 2300 Glades Road, Suite 202E, Boca Raton, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments 3. Consideration of Quotes/Proposals for Greenway Porter Services A. Crystal Building Maintenance B. Inter Kleen C. Countryside Property Maintenance 4. Approval of Unaudited Financial Statements as of June 30, Approval of Minutes A. June 27, 2018 Regular Meeting B. July 11, 2018 Regular Meeting 6. Staff Reports A. District Counsel: Billing, Cochran, Lyles, Mauro & Ramsey, P.A. B. District Engineer: Schnars Engineering Corporation C. District Manager: Wrathell, Hunt and Associates, LLC 7. Supervisors Requests 8. Adjournment i. NEXT MEETING DATE: August 22, 2018 at 10:30 A.M.

3 Board of Supervisors Boynton Village Community Development District August 8, 2018, Regular Meeting Agenda Page 2 Should you have any questions, please do not hesitate to contact me directly at Sincerely, Cindy Cerbone District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL IN NUMBER: CONFERENCE ID:

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8 FINANCIAL STATEMENTS UNAUDITED JUNE 30, 2018

9 BALANCE SHEET JUNE 30, 2018 General ASSETS Cash - SunTrust General fund 116,730 Special Revenue Major Funds Debt Service Capital Projects Capital Projects Resident Total Governmental Funds $ $ - $ - $ - $ - $ 116,730 Special revenue fund 89, ,030 Investments - US Bank Revenue account - (A-1) 1950 Congress , ,048 Revenue account - (A-2) SFL Devco / WR1 & W , ,968 Reserve account - (A-1) 1950 Congress , ,388 Reserve account - (A-2) SFL Devco , ,229 Prepayment A-1 - US Bank , ,852 Prepayment A-2 - US Bank Construction account Accounts receivable Due from other funds General - 89, ,248 93,278 Debt service Utility Deposits Total assets $ 205,817 $ 89,825 $ 551,489 $ 193 $ 4,248 $ 851,572 LIABILITIES Liabilities: Due to other funds General $ - $ - $ 57 $ - $ - $ 57 Capital projects 4, ,248 Special revenue 89, ,030 Due to developer ,248 4,344 Total liabilities 93, ,248 97,679 FUND BALANCES Restricted for: Debt service , ,432 Capital projects Unassigned 112,443 89, ,268 Total fund balances 112,443 89, , ,893 Total liabilities, deferred inflows of resources and fund balances $ 205,817 $ 89,825 $ 551,489 $ 193 $ 4,248 $ 851,572 1

10 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GENERAL FUND FOR THE PERIOD ENDED JUNE 30, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: on-roll $ - $ 189,941 $ 189, % Interest and miscellaneous 7 8,566 - N/A Total revenues 7 198, , % EXPENDITURES Professional & administrative Supervisors 2,000 11,000 17,000 65% Management 3,488 31,395 41,860 75% Legal 975 9,601 15,000 64% Legal: land conveyance 3,075 3,075 - N/A Engineering 350 2,013 7,500 27% Audit 2,200 6,200 6,300 98% Assessment roll preparation 917 8,250 11,000 75% Arbitrage rebate calculation - - 1,200 0% Dissemination agent 292 2,625 3,500 75% Trustee - 4,337 7,000 62% Postage % Legal advertising ,500 38% Annual district filing fee % Insurance - 5,778 6,000 96% Office supplies % Other current charges % Website % Repairs and maintenance ,000 0% Bridge repair ,125 0% Total professional & administrative 13,404 86, ,775 57% Other fees and charges Tax collector - 1,899 1,976 96% Property taxes N/A Information systems services - 1,120 2,030 55% Property appraiser (99) % Total other fees and charges (99) 3,116 4,063 77% Total expenditures 13,305 89, ,838 57% Excess/(deficiency) of revenues over/(under) expenditures (13,298) 109,092 33,900 Fund balances - beginning 125,741 3,351 1,038 Fund balances - ending $ 112,443 $ 112,443 $ 34,938 2

11 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES SPECIAL REVENUE FUND FOR THE PERIOD ENDED JUNE 30, 2018 Current Month Year to Date Budget % of Budget REVENUES Assessment levy: on-roll $ - $ 156,523 $ 156, % Total revenues - 156, , % EXPENDITURES Professional & administrative Landscape maintenance 6,400 51,314 85,000 60% Property maintenance 1,667 6,667 10,000 67% Field management 833 3,333 5,000 67% Electric 171 1,054 5,000 21% Property insurance - 2,063 2,500 83% Repairs and maintenance - - 5,000 0% Contingency/other ,250 0% Total professional & administrative 9,071 64, ,750 52% Other fees and charges Tax collector - 1,565 1,629 96% Property appraiser % Total other fees & charges 42 1,607 1,676 96% Total expenditures 9,113 66, ,426 53% Excess/(deficiency) of revenues over/(under) expenditures (9,113) 90,485 30,940 Fund balances - beginning 98,938 (660) 4,461 Fund balances - ending $ 89,825 $ 89,825 $ 35,401 3

12 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES DEBT SERVICE FUND - SERIES 2007 FOR THE PERIOD ENDED JUNE 30, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: on-roll $ - $ 224,788 $ 224, % Interest 603 5,044 - N/A Total revenues , , % EXPENDITURES Debt service Principal - 135, , % Principal prepayments - 5,000 5, % Interest - 303, , % Total debt service - 443, , % Other fees and charges Tax collector - 2,247 2,339 96% Property appraiser % Total other fees and charges 57 2,304 2,403 96% Total expenditures , , % Excess/(deficiency) of revenues over/(under) expenditures 546 (215,822) (220,896) Fund balances - beginning 550, , ,464 Fund balances - ending $ 551,432 $ 551,432 $ 544,568 4

13 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND - SERIES 2007 FOR THE PERIOD ENDED JUNE 30, Current Month Year to Date REVENUES Interest $ 1 $ 1 Total revenues 1 1 EXPENDITURES Total expenditures - - Excess/(deficiency) of revenues over/(under) expenditures 1 1 Fund balances - beginning Fund balances - ending $ 193 $ 193 5

14 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND - RESIDENT FOR THE PERIOD ENDED JUNE 30, Current Month Year to Date REVENUES $ - $ - Total revenues - - EXPENDITURES Total expenditures - - Excess/(deficiency) of revenues over/(under) expenditures - - Fund balances - beginning - - Fund balances - ending $ - $ - 6

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16 MINUTES OF MEETING BOYNTON VILLAGE The Board of Supervisors of the Boynton Village Community Development District held a Regular Meeting on Wednesday, June 27, 2018 at 10:30 a.m., at 2300 Glades Road, Suite 202E, Boca Raton, Florida Present and constituting a quorum were: Adam Freedman (via telephone) Chair Jim Gielda Vice Chair Gary Einfalt Assistant Secretary Mike Oliveri Assistant Secretary Michael Smith Assistant Secretary Also present were: Cindy Cerbone District Manager Ginger Wald District Counsel Jeff Schnars (via telephone) District Engineer FIRST ORDER OF BUSINESS Call to Order/Roll Call Ms. Cerbone called the meeting to order at 10:39 a.m. Supervisors Gielda, Einfalt, Oliveri and Smith were present, in person. Supervisor Freedman was attending via telephone. SECOND ORDER OF BUSINESS Public Comments There being no public comments, the next item followed. THIRD ORDER OF BUSINESS Consideration of Remaining Land Conveyance Documents Ms. Cerbone stated that she had a Temporary Construction and Access Easement Agreement, executed by BR Cortina, which Mr. Gielda would execute today. This document was previously approved, in substantial form, and there were no substantive changes. Ms. Cerbone recalled a Board request for the District Engineer and District Manager to review past funding agreements to determine what must still be completed to close them out. She prepared a summary and worked with District Counsel and the District Engineer and appears 1

17 CDD June 27, that the only thing left is Certificates of Completion, which should be ready by one of the July meetings. Mr. Schnars stated that he would forward a draft Certificate of Completion, in the same format as the one for the Osprey Oaks CDD project, for District Counsel review. FOURTH ORDER OF BUSINESS Partial Release of Lien for Alta Property Ms. Cerbone recalled that, at the last meeting, Mr. Freedman requested that she research whether a Partial Release of Lien was executed for the Alta property. One had not been executed. She and Mr. Knight corresponded today and she believed he has all the necessary information to prepare the Partial Release of Lien; it should be ready within the next few weeks. FIFTH ORDER OF BUSINESS Consideration of Prepayment Letter and Release of Lien to The Morgan Group, LLC Ms. Cerbone presented the draft Prepayment Letter and Release of Lien to The Morgan Group, LLC; prior changes were reviewed by District Counsel and various parties at Management s office. On MOTION by Mr. Gielda and seconded by Mr. Einfalt, with all in favor, the Prepayment Letter and Release of Lien to The Morgan Group, LLC, in substantial form, was approved. SIXTH ORDER OF BUSINESS Staff Reports A. District Counsel: Billing, Cochran, Lyles, Mauro & Ramsey, P.A. There being no report, the next item followed. B. District Engineer: Schnars Engineering Corporation There being no report, the next item followed. C. District Manager: Wrathell, Hunt and Associates, LLC Ms. Cerbone stated that as approximately over 80 CDDs were sued by the same individual because their websites were not compliant with the Americans with Disabilities Act (ADA). The complaints were sent to the insurance carrier, who hired the law firm Roper & Roper to represent the CDDs. A Motion to Dismiss would be filed. ADA website accessibility is not a law, it is only a guideline; however, the Southern District courts in Florida are very 2

18 CDD June 27, sympathetic to ADA complaints. In an effort to be proactive, Management contracted with an IT company that specializes in ADA compliance. The IT company and Management s webmaster have partnered to make the CDD websites ADA compliant. At the next meeting, a $200 contract with the IT firm will be presented. Management s staff is training with the IT company and webmaster to learn the requirements and how to make the websites ADA compliant. Ms. Cerbone recalled that engaging Sullivan Electric & Pump, Inc. (Sullivan) for suction line cleanout and to perform one regular maintenance for Fiscal Year 2018 only, in a not-toexceed amount of $2,000; however, the cost will be slightly higher. It was suggested that the not-to-exceed amount be increased from $2,000 to $3,500. On MOTION by Mr. Gielda and seconded by Mr. Oliveri, with all in favor, increasing the not-to-exceed amount from $2,000 to $3,500 for the Sullivan Electric & Pump, Inc. (Sullivan) contract for suction line cleanout and to perform one regular maintenance for Fiscal Year 2018 only, was approved. i. NEXT MEETING DATE: July 11, 2018 at 10:30 a.m. The next meeting will be held on July 11, 2018 at 10:30 a.m., at this location. SEVENTH ORDER OF BUSINESS Supervisors Requests There being no Supervisors requests, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment There being nothing further to discuss, the meeting adjourned. On MOTION by Mr. Einfalt and seconded by Mr. Smith, with all in favor, the meeting adjourned at 10:39 a.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 3

19 CDD June 27, Secretary/Assistant Secretary Chair/Vice Chair 4

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21 MINUTES OF MEETING BOYNTON VILLAGE The Board of Supervisors of the Boynton Village Community Development District held a Regular Meeting on Wednesday, July 11, 2018 at 10:30 a.m., at 2300 Glades Road, Suite 202E, Boca Raton, Florida Present and constituting a quorum were: Adam Freedman Chair Jim Gielda Vice Chair Gary Einfalt Assistant Secretary Mike Oliveri (via telephone) Assistant Secretary Michael Smith (via telephone) Assistant Secretary Also present were: Cindy Cerbone District Manager Vanessa Steinerts (via telephone) District Counsel Jeff Schnars (via telephone) District Engineer FIRST ORDER OF BUSINESS Call to Order/Roll Call Ms. Cerbone called the meeting to order at 10:37 a.m. Supervisors Freedman, Gielda, and Einfalt were present, in person. Supervisors Smith and Oliveri were attending via telephone. SECOND ORDER OF BUSINESS Public Comments There being no public comments, the next item followed. THIRD ORDER OF BUSINESS Consideration of Remaining Land Conveyance Documents Ms. Cerbone asked if there were any outstanding land conveyance documents. No one was aware of any, as of today. FOURTH ORDER OF BUSINESS Consideration and Acceptance of Certificate of Completion Ms. Cerbone recalled a Board request for District Staff to review past funding agreements to provide or take whatever actions were necessary so that they could be presented and closed 1

22 CDD July 11, out. In coordination with District Counsel and the District Engineer, it was determined that two funding agreements must be addressed. A draft District Engineer Certification of Final Completion regarding closure of the projects was presented; however, District Counsel has not reviewed it. On MOTION by Mr. Freedman and seconded by Mr. Einfalt, with all in favor, the District Engineer Certification of Final Completion, in substantial form, subject to District Counsel s final review, was approved. FIFTH ORDER OF BUSINESS Approval of Unaudited Financial Statements as of May 31, 2018 Ms. Cerbone presented the Unaudited Financial Statements as of May 31, Bridge repair work budgeted for Fiscal Year 2018 would commence within the next two weeks and would take approximately four weeks to complete. Sullivan Electric & Pump, Inc. (Sullivan) was on site today to start the suction line repair work and conduct an inspection. Mr. Freedman asked if Ms. Cerbone communicated with the Property Manager regarding Sullivan s work. Ms. Cerbone confirmed that she is communicating with the new Property Manager, Mr. Bob Zoeller, and Osprey Landscape Group so that they are aware of Sullivan s work. On MOTION by Mr. Freedman and seconded by Mr. Gielda, with all in favor, the Unaudited Financial Statements as of May 31, 2018, were approved. SIXTH ORDER OF BUSINESS Approval of Minutes A. May 23, 2018 Regular Meeting B. June 13, 2018 Regular Meeting Ms. Cerbone presented the May 23 and June 13, 2018 Regular Meeting Minutes and asked for any additions, deletions or corrections. On MOTION by Mr. Freedman and seconded by Mr. Einfalt, with all in favor, the May 23 and June 13, 2018 Regular Meeting Minutes, as presented, were approved. 2

23 CDD July 11, SEVENTH ORDER OF BUSINESS Staff Reports A. District Counsel: Billing, Cochran, Lyles, Mauro & Ramsey, P.A. Ms. Steinerts reminded the Board Members to submit Form 1, which is an annual requirement. B. District Engineer: Schnars Engineering Corporation There being no report, the next item followed. C. District Manager: Wrathell, Hunt and Associates, LLC i. Update: ADA Compliance Ms. Cerbone recalled discussion at the last meeting regarding CDDs being sued by the same individual because their websites were not compliant with the Americans with Disabilities Act (ADA). Management entered into an agreement, on behalf of all of Management s Districts, to bring each CDD s website into ADA compliance, at an annual rate of $200 per CDD. On MOTION by Mr. Gielda and seconded by Mr. Freedman, with all in favor, the ADA Site Compliance Agreement, at an annual rate of $200, for services related to bringing the website into ADA compliance, was ratified. ii. NEXT MEETING DATE: July 11, 2018 at 10:30 a.m. Ms. Cerbone clarified that the next meeting will be held on July 25, 2018 at 10:30 a.m., at this location. EIGHTH ORDER OF BUSINESS Supervisors Requests There being no Supervisors requests, the next item followed. NINTH ORDER OF BUSINESS Adjournment There being nothing further to discuss, the meeting adjourned. On MOTION by Mr. Einfalt and seconded by Mr. Freedman, with all in favor, the meeting adjourned at 10:44 a.m. 3

24 CDD July 11, Secretary/Assistant Secretary Chair/Vice Chair 4