TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA

Transcription

1 TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA September 6, 2018

2 Tomoka Town Center Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Toll-free: (877) Fax: (561) August 30, 2018 Board of Supervisors Tomoka Town Center Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Tomoka Town Center Community Development District will be held on Thursday, September 6, 2018 at 10:00 a.m., at the offices of Consolidated-Tomoka Land Co., 1140 N. Williamson Boulevard, Suite 140, Daytona Beach, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments (3 minutes per speaker) 3. Discussion: Dissolution of District 4. Approval of Unaudited Financial Statements as of July 31, Approval of May 4, 2018 Regular Meeting Minutes 6. Other Business 7. Staff Reports A. District Counsel: Cobb Cole B. District Engineer: Parker Mynchenberg & Associates, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC 8. Board Members Comments/Requests 9. Public Comments 10. Adjournment Should have any questions, please do not hesitate to contact me directly at Sincerely, Cindy Cerbone District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE: Call-in number: Conference ID:

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4 TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED JULY 31, 2018

5 TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS JULY 31, 2018 Total General Governmental Fund Funds ASSETS Cash $ 3,371 $ 3,371 Due from Developer 1,026 1,026 Total assets $ 4,397 $ 4,397 LIABILITIES Accounts payable $ 1,000 $ 1,000 Developer advance 2,500 2,500 Total liabilities 3,500 3,500 DEFERRED INFLOWS OF RESOURCES Deferred receipts 1,026 1,026 Total deferred inflows of resources 1,026 1,026 FUND BALANCES Unassigned (129) (129) Total fund balances (129) (129) Total liabilities and fund balances $ 4,397 $ 4,397 1

6 TOMOKA TOWN CENTER COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED JULY 31, 2018 Current Year to % of Month Date Budget Budget REVENUES Developer contribution $ 1,326 $ 16,913 $ 29,540 57% Total revenues 1,326 16,913 29,540 57% EXPENDITURES Management/accounting/recording 1,000 10,000 12,000 83% Legal ,000 14% Engineering % Audit - 4,500 4, % Postage N/A Legal advertising - 1, % Annual special district fee % Insurance - 5,610 5, % Contingencies/bank charges % W ebsite % Total expenditures 1,026 23,575 29,540 80% Excess/(deficiency) of revenues over/(under) expenditures 300 (6,662) - Fund balances - beginning (429) 6,533 - Fund balances - ending $ (129) $ (129) $ - 2

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8 DRAFT 1 MINUTES OF MEETING 2 TOMOKA TOWN CENTER 3 COMMUNITY DEVELOPMENT DISTRICT 4 5 A Regular Meeting of the Tomoka Town Center Community Development District was 6 held on Friday, May 4, 2018 at 1:00 p.m., at the offices of Consolidated-Tomoka Land Co., N. Williamson Boulevard, Daytona Beach, Florida Present at the meeting were: Scott Bullock Assistant Secretary 12 Helal Ismail Assistant Secretary 13 Dan Smith Assistant Secretary Also present were: 17 Cindy Cerbone District Manager 18 Mark Watts District Counsel 19 Parker Mynchenberg District Engineer 20 Big John Public FIRST ORDER OF BUSINESS Call to Order/Roll Call Ms. Cerbone called the meeting to order at 1:00 p.m. Supervisors Bullock, Ismail and 26 Smith were present, in person. Supervisors Greathouse and Patten were not present SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) Big John, a member of the public, asked Mr. Smith what his position is. Mr. Smith stated 31 that he is an employee of Consolidated-Tomoka Land Co. (CTLC) serving as Sr. Vice President 32 and General Counsel. Big John asked if Mr. Smith could comment on whether CTLC bought First 33 Baptist. Mr. Smith had no comment THIRD ORDER OF BUSINESS Administration of Oath of Office to Newly 36 Elected Supervisors (the following to be 37 provided in a separate package) 38 1

9 TOMOKA TOWN CENTER CDD DRAFT May 4, Ms. Cerbone, a Notary of the State of Florida and duly authorized, administered the 40 Oath of Office to the newly elected Supervisors. She provided and briefly explained the 41 following: 42 A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees 43 B. Membership, Obligations and Responsibilities 44 C. Financial Disclosure Forms 45 i. Form 1: Statement of Financial Interests 46 ii. Form 1X: Amendment to Form 1, Statement of Financial Interests 47 iii. Form 1F: Final Statement of Financial Interests 48 D. Form 8B Memorandum of Voting Conflict FOURTH ORDER OF BUSINESS Consideration of Resolution , 51 Canvassing and Certifying the Results of 52 the Landowners Election Ms. Cerbone presented Resolution The results were as follows: 55 Dan Smith Seat 3 79 Votes 4-Year Term 56 Scott Bullock Seat 4 79 Votes 4-Year Term 57 Helal Ismail Seat 5 77 Votes 2-Year Term On MOTION by Mr. Ismail and seconded by Mr. Bullock, with all 60 in favor, Resolution , Canvassing and Certifying the 61 Results of the Landowners Election, was adopted FIFTH ORDER OF BUSINESS Consideration of Resolution , 65 Electing Officers of the District Ms. Cerbone presented Resolution Mr. Smith nominated the existing slate of officers, as follows, with the addition of 69 himself as an Assistant Secretary: 70 Chair Steven R. Greathouse 71 Vice Chair Mark E. Patten 72 Secretary Craig Wrathell 2

10 TOMOKA TOWN CENTER CDD DRAFT May 4, Treasurer Craig Wrathell 74 Assistant Treasurer Jeff Pinder 75 Assistant Secretary Helal Ismail 76 Assistant Secretary Daniel Smith 77 Assistant Secretary Scott Bullock 78 Assistant Secretary Cindy Cerbone On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 81 in favor, Resolution , Electing Officers of the District, as 82 nominated, was adopted SIXTH ORDER OF BUSINESS Consideration of Resolution , 86 Approving a Proposed Budget for Fiscal 87 Year 2018/2019 and Setting a Public 88 Hearing Thereon Pursuant to Florida Law; 89 Addressing Transmittal, Posting and 90 Publication Requirements; and Providing 91 an Effective Date Ms. Cerbone presented Resolution The District is Developer funded, as 94 expenses are incurred. 95 The following change was made to Resolution : 96 D!TE: hange July 23 to September On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 99 in favor, Resolution , as amended, Approving a Proposed 100 Budget for Fiscal Year 2018/2019 and Setting a Public Hearing 101 Thereon Pursuant to Florida Law for September 6, 2018 at 10: a.m., at this location; Addressing Transmittal, Posting and 103 Publication Requirements; and Providing an Effective Date, was 104 adopted SEVENTH ORDER OF BUSINESS Approval of the Unaudited Financial 108 Statements as of March 31, Ms. Cerbone presented the Unaudited Financial Statements as of March 31,

11 TOMOKA TOWN CENTER CDD DRAFT May 4, On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 112 in favor, the Unaudited Financial Statements as of March 31, , were approved EIGHTH ORDER OF BUSINESS Approval of Minutes A. August 31, 2017 Public Hearing and Regular Meeting 119 B. November 7, 2017 Landowners Meeting 120 Ms. Cerbone presented the August 31, 2017 Public Hearing and Regular Meeting and 121 the November 7, 2017 Landowners Meeting Minutes and asked for any additions, corrections 122 or deletions On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 125 in favor, the August 31, 2017 Public Hearing and Regular 126 Meeting and November 7, 2017 Landowners Meeting Minutes, 127 as presented, were approved NINTH ORDER OF BUSINESS Other Business There being no other business, the next item followed TENTH ORDER OF BUSINESS Staff Reports A. District Counsel: Cobb Cole 137 Mr. Watts stated that, in discussions with representatives of the Landowner, it is his 138 understanding that the District would not finance any additional infrastructure within the 139 Tomoka Town Center. Based on that, petitioning the City to terminate the District, was 140 discussed. He asked that he commence the process to petition to dissolve the District On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 143 in favor, authorizing District Counsel to commence the process 144 to petition the City to dissolve the Tomoka Town Center 145 Community Development District, was approved

12 TOMOKA TOWN CENTER CDD DRAFT May 4, Mr. Watts noted that this would likely be completed and the September meeting would 148 not be necessary. 149 B. District Engineer: Parker Mynchenberg & Associates, Inc. 150 Mr; Mynchenberg stated that the ity released the District s maintenance bond and 151 accepted the improvements. 152 C. District Manager: Wrathell, Hunt and Associates, LLC 153 There being no report, the next item followed ELEVENTH ORDER OF BUSINESS Board Members Comments/Requests There being no oard Members comments or requests, the next item followed TWELFTH ORDER OF BUSINESS Public Comments Big John had questions that did not pertain to the CDD and a Board Memb er offered to 162 speak with him following the CDD meeting. Big John agreed to discuss his questions, once the 163 CDD meeting adjourned THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business to discuss, the meeting adjourned On MOTION by Mr. Bullock and seconded by Mr. Ismail, with all 170 in favor, the meeting adjourned at 1:16 p.m [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 175 5

13 TOMOKA TOWN CENTER CDD DRAFT May 4, Secretary/Assistant Secretary Chair/Vice Chair 6