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1 GREEN SHEET ~tie~oif)~ I.. V.o.l.u.m.e.2.6_,.N.o 1.3 Workshop October N.o.v.e.m.b.e.r.7, Meeting 9, 2008 Board members in attendance: President Dennis Heid, Secretary Bob Waller, Treasurer John Haag, Directors Dan Biro, Glenn Hotz, Colleen Kollmann, Joe Sullivan and Ed Walsh 3. Board members absent: Vice President Jerry Paronto Also Present: General Manager Dan Gorden, Controller John Hall and Administrative Assistant Dodie Frank There were 24 residents present. President Dennis Heid called the meeting to order at 10:00 AM. and stated that there would be no questions from the audience until after the Agenda meeting. 6. ITEMS DISCUSSED Barb Weese from Club Hawthorne Council clarified the process used to deal with monetary requests from the activities. A suggestion was made that a committee of Board members and Council members write up a set of procedures for referring requests to HRCA, Discussion held on the ad-hoc TV committee recommendations. The members will vote to approve the TV upgrade and the alarm upgrade will be put in the 2009 budget and will come out of FundB. The flags at the exit are for developing the west side of the river. The land has been surveyed and measurements taken to put in sewer lines. The Planning Committee has purchased a file cabinet in order to be better organized. The budget process was discussed. Dan Gorden reported that someone might be interested in the 68 acres for sale along Rte 48. They want to build a Congregate Living Facility. The Boat Club submitted a request to take out grass by the tables at the Marina and they will buy pavers and put them in instead. Milt Levy will be chairman of the Search Committee. Dennis Reid stated the Board cannot get together for a meeting but can get together socially and asked if anyone was agreeable to th~. Agreed Ed Walsh for the Documents Committee gave an interim report. The Committee was charged to review 3 rules that are obsolete. I
2 The meeting adjourned at 11: 17 AM APPROVAL OF MINUTES Agenda Meeting October 9, 2008 General Board Meeting Workshop Meeting Agenda Meeting Sept 18, 2008 Oct 9, 2008 Oct 9, 2008 Board members in attendance: President Dennis Heid, Secretary Bob Waller, Treasurer John Haag and Directors Dan Biro, Glenn Hotz, Colleen Kollmann, Joe Sullivan and Ed Walsh Minutes approved as written. Board members absent: Vice President Jerry Paronto Treasurer's report given by John Haag and accepted as read. Also present: General Manager Dan Gorden, Controller John Hall, and Administrative Assistant Dodie Frank PRESIDENT'S REMARKS TREASURER'S REPORT President Dennis Heid stated the November & December meetings would be a week earlier. The Kay Louis Tribute is out. Candidates Day is Activity Fair is 1O-2l-08. Flu shots will be given 11-5-& According to the Webster dictionary the word volunteer is described as one who chooses freely to do something or enter into any service of one's own free will. Hawthorne does mean volunteer as well. Those before us set the path we now take. Some choose not to get involved but the majority, do so please try to volunteer. President Heid recognized all of the activities that contributed to the Picnic Pavilion and thanked them. There were 24 residents in attendance. President Dennis Heid called the meeting to order at 11:22 A.M. The agenda was set for the October 16, 2008 Board Meeting. GENERAL BOARD MEETING October 16, 2008 Board members in attendance: President Dennis Heid, Vice President Jerry Paronto, Secretary Bob Waller, Treasurer John Haag and Directors Dan Biro, Glenn Hotz, Colleen Kollmann, Joe Sullivan and Ed Walsh GENERAL MANAGER'S REPORT Board members absent: None Controller John Hall asked Bill Tschida to give a report. There were 4 homes sold in September giving us 65 sales for the yea-todater. The average is 68 sales for the yearto-date. Also present: Controller John Hall, Administrative Assistant Dodie Frank and Emergency Services Chief Steve Waters There were approximately 101 residents in attendance. Steve Waters reported that there were 62 medical, 31 incidents, 14 false alarms, 11 equipment and 3 accident calls in June for a total of 121 calls and a total of 1,135 for the year. A flyer will be going out concerning the smoke alarm check. Four fire hydrants were replaced today. The Hawthorne tour will be on Steve thanked President Dennis Heid called the meeting to order at 1:30 PM. Paul Mills gave the invocation. The VFW posted colors and led the Pledge of Allegiance. 2
3 CABLE TV There seems to be some confusion regarding our present Cable TV system, which I will try answering, but first some history. Our Proprietary Lease states each home will be furnished with a Cable TV connection. Although the Proprietary Lease does not require it, the association has provided channels 2-13 at no charge to the residents. In 1994 HRCA upgraded the system in order to expand its' offer of more channels to the residents who were asking for more choices. Those who chose the offer of more channels paid a monthly fee. Those who chose not to continue to get channels 2-13 at no cost. In July 2004 HRCA signed a contract with Florida Cable for five years. That contract allowed HRCA to drop the system of large dishes it was using to offer extra channels. Those expanded channels were again offered to the residents for a fee. Again, those getting channels 2-13 paid no fee. The present contract with Florida Cable expires in July They have offered us a three-year extension that would take us to July They also are offering us additional channels that we do not receive. At our last HRCA Board meeting Ed Walsh stated that HRCA was making a profit from the cable fee that we are charging residents who receive those extra channels. He stated it in such a way that it implied that HRCA was doing something wrong or that we were keeping it from the residents and he just found out about it. It has always been shown as a revenue source. As one Board member stated, "Profit is not a dirty word". In the making of a budget it is obvious that you need revenue to meet the needs. This is one of those examples. There are other sources of revenue that HRCA has and without them it would be necessary to increase our maintenance fee. The ad-hoc TV/Alarm Committee has recommended that our present Cable system be upgraded. This system is outdated and no new parts are being produced. We have to depend on rebuilt parts to make repairs. When those parts can no longer be obtained, it is my understanding that we will have no TV. Without this upgrade in the system we also would not be able to pick up any of the extra channels that Florida Cable is offering. In January 2009 the residents will be voting on that recommendation from the committee. If this passes it WILL NOT cause an increase in the maintenance fee. The ad-hoc TV/Alarm Committee is still waiting for more information from the consultant in regards to making a recommendation for replacing our present alarm system. This system is also out dated and no parts available because they no longer manufacture the system or any replacement parts. THIS SYSTEM TAKES TOP PRIORITY FOR REPLACEMENT The good news from the budget committee is that it is recommending to the HRCA Board NO INCREASE this year in the maintenance fee. Dennis D. Heid, HRCA President
4 H. R. C. A. FINANCIAL REPORT SEPTEMBER 2008 ONE MONTH HRCA (including Sales Office) Net Operating Revenue Net Cash Operating Expenses $ 311, ,191 Cash Operating Surplus (Loss) (5,195) Gross Revenues 331,173 **************************************** Restricted Reserve Accounts: Morgan Stanley Cit Group T. Rowe Price Edward Jones CD-Countrywide CD-Intervest National Bank First Internet CD Total Restricted Unrestricted Accounts: M/Mkt Acct. Edward Jone's Cash on Hand Colonial Sweep Account C.D. Total Unrestricted Balances at 9/30/ ,730 16,297 71, , , , ,000 $ 1,508, , ,368 (31,132) 552,332 90,000 $ 1,264,762 YEAR-TO-DATE $ 2,927,619 2,872,120 55,499 3,368,536 TOTAL Cash and Investments $ 2,773,249 ********************************************************************** SALES REPORT Homes Closed - Month of Sept Jan. 1, Sept 30, 2008 Jan. 1,2007- Sept 30, 2007 Homes Sold- Month of Sept Jan. 1, Sept 30, 2008 Jan. 1, Sept 30, 2007 Sales Contracts outstanding to be closed - Sept 30, 2008 Sept 30, $ 279, ,031, ,527,235 4 $ 340, ,072, ,530, , , Homes For Sale - Total 30 $ 1,914, $ 3,132,306
5 Hawthorne for the support and comfort he and his family received during their recent time of grief because of the death of his sister. Steve awarded plaques to Julio Magan and Wayne Sanders for 35 years of service and Susan Gilbert for 20 years of service. Safety Committee - Chairman Jerry Paronto stated he received a letter from the Florida Department of Transportation that we do not meet the criteria for a light on Highway 27. They will monitor the situation closely. At this point it is a dead issue and will be for a while. COMMITTEE REPORTS Water Conservation Committee - Chairman Colleen Kollmann stated the committee had its first meeting. Specific items were assigned to members of the committee and they will report back. Changes will be made and information will be given. Community Pride - Chairman Bob Waller stated the Picnic Pavilion is completed. Suter Electric will be installing electric and outdoor ceiling fans. Peerless Landscape will be replacing the palms that died in the medians. Ad-hoc Committee - Chairman Colleen Kollmann stated the occupancy/multiple ownership committee met with Attorney Chuck Johnson. The committee determined an addition to the rules is in order, and the attorney is developing the first draft. They are hoping to be done for the November meeting. Community Relations - Chairman Joe Sullivan asked Beth Boast to give the Ambassadors report. She stated there are 2 new ambassadors. The Ambassadors made four calls in September. The Sprinkler committee has been working very hard. They have been repairing problems in systems as well as installing rain sensors and timers. Please call to be placed on the list. Please do not call sprinkler members at home. Anyone interested in volunteering please sign up on the quad. OLD BUSINESS None NEW BUSINESS President Heid stated that he has assigned Milt Levy as chairman of the Search Committee. Investments Committee - Chairman John Haag stated even with the state of the economy Hawthorne's investments are not down very far. They will come back in time; Hawthorne just needs to wait it out. Motion made by Colleen Kollmann that the Board of Directors direct our administration office to present the budget to the residents in the same format that it is presented to the Budget Committee for working purposes. Seconded by Glenn Hotz. Discussion held. Roll call vote taken. Motion carried. Planning Committee - Chairman Dan Biro reported that the Long Term Planning Committee postponed their monthly meetings due to members not being available, and they opted to yield their time to the TV ad-hoc committee and they do not have any meaningful business to discuss. An engineering consulting firm was hired to survey the west side of the river property for sewer capabilities.: The Planning Committee has been collecting and collating data. COMMUNICATIONS Four ADJOURNMENT 3
6 The meeting was adjourned at 2: 30 PM. SAFETY Six residents spoke after the meeting. Welcome back to all Hawthorne residents. This is a reminder that we need to lock out houses, take care to keep personal effects out of sight from outside windows, lock our car doors and, as all Hawthorne residents do, look out for your neighbor and report any suspicious activity to our Emergency Services (EMT) staff Also, when you leave the park to do your personal errands lock your car and be aware of your surroundings in all parking lots. Ladies keep your purses in sight at all times. If possible, shop with your buddy. In no way should you be intimidated by any of these statements; however, based on the economy today, the crime rate is up and we just don't want you to become a victim. SPECIAL DATES TO REMEMBER HRCA WORKSHOP MEETING In the Marina Thursday, November 6, :00 AM HRCA AGENDA MEETING In the Marina Thursday, November 6, 2008 Immediately following Workshop Meeting Another reminder, early or late 'evening walkers, it gets dark earlier please use a flashing light or carry a flashlight and walk facing traffic. HRCA GENERAL BOARD MEETING In the Clubhouse Thursday, November 13, :30 PM Jerry Paronto Vice President/Safety Director BOARD OF DIRECTORS 100 Hawthorne Boulevard DennisBeid President Jerry Paronto VicePresident BobWaller Secretary JohnBaag-----Treasurer DanBiro Director GlennBotz Director ColleenKoUmann---Director JoeSuUivan Director EdWalsh Director n 4
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