RIVER BEND COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS REGULAR MEETING OCTOBER 10, 2013

Transcription

1 RIVER BEND COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS REGULAR MEETING OCTOBER 10,

2 RIVER BEND COMMUNITY DEVELOPMENT DISTRICT AGENDA OCTOBER 10, 2013 at 6:30 p.m. District Board of Supervisors District Manager Chair Vice Chair Supervisor Supervisor Supervisor District Management Services, LLC District Management Services, LLC Harry Wallace Algalana Douglas Richard Orcutt Lance Belka John Adams Brian Lamb Peter Altman District Attorney Powell, Carney, Maller, P.A. Karen Maller District Engineer Stantec Tonja Stewart All cellular phones and pagers must be turned off while in the meeting room The District Agenda is comprised of four different sections: The meeting will begin at 6:30 p.m. with the first section called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The second section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Administrator prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (813) at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The third section is ca lled Staff Reports. This section allows the District Administrator, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT ADMINSTRATOR OUTSIDE THE CONTEXT OF THIS MEETING. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) , at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) , who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. 2

3 October 10, 2013 Board of Supervisors River Bend Community Development District Dear Board Members: The Regular Meeting of the River Bend Community Development District will be held on Thursday, October 10, 2013 at 6:30 p.m. at the River Bend Amenity Center, located at 2502 Dakota Rock Drive, Ruskin, FL Included below is the agenda: 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE QUESTION AND COMMENT ON AGENDA ITEMS 3. BUSINESS ADMINISTRATION A. Consideration of Minutes of the Board of Supervisors Meeting, September 12, Tab 1 B. Consideration of Operations and Maintenance Expenditures, October, Tab 2 C. Consideration of Amenity Center Capital Improvements, October, Tab 3 D. Review of the Financial Statements through August 31, Tab 4 4. BUSINESS ITEMS A. Discussion on Amenity Center; Fitness Equipment & Tennis Court B. General Matters of the District 5. STAFF REPORTS A. District Counsel B. District Engineer C. District Manager 6. SUPERVISOR REQUESTS 7. AUDIENCE QUESTION AND COMMENT ON OTHER ITEMS 8. ADJOURNMENT We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (813) Sincerely, Peter Altman, District Manager 3

4 RIVER BEND COMMUNITY DEVELOPMENT DISTRICT The September meeting of the Board of Supervisors for River Bend Community Development District was 5 held on September 12 at 6:30 p.m., at the River Bend Amenity Center, located at 2502 Dakota Rock 6 Drive, Ruskin, FL Mr. Altman called the regular meeting of the Board of Supervisors of the River Bend Community 10 Development District to order on Thursday, September Board Members Present and Constituting a Quorum at the onset of the meeting: 13 Harry Wallace Chair 14 Al Douglas Vice Chair (via speakerphone) 15 Richard Orcutt Supervisor 16 Lance Belka Supervisor Peter Altman District Manager, District Management Services, LLC The Board reviewed the minutes. 23 MOTION TO: Approve the meeting minutes for August 8, MADE BY: Supervisor Belka 25 SECONDED BY: Supervisor Wallace 26 DISCUSSION: None. 27 RESULT: Called to Vote: motion PASSED 28 4/0 Motion passed unanimously The Board reviewed the Operations and Maintenance report. DMS needs to bill the HOA for payroll. 31 MOTION TO: Approve the Operations and Maintenance Expenditures for 32 September, 2013; charging back the HOA for payroll. 33 MADE BY: Supervisor Wallace 34 SECONDED BY: Supervisor Orcutt 35 DISCUSSION: None. 36 RESULT: Called to Vote: motion PASSED 37 4/0 Motion passed unanimously C. Consideration of Amenity Center Capital Improvements, August, The Board reviewed the Amenity Center Capital Improvements. 41 MOTION TO: Approve the Amenity Center Capital Improvements for 42 September, MADE BY: Supervisor Wallace 44 SECONDED BY: Supervisor Belka 45 DISCUSSION: None. 46 RESULT: Called to Vote: motion PASSED 47 4/0 Motion passed unanimously 4

5 RIVER BEND COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting September 12, 2013 Page 2 48 D. Review of the Financial Statement through July 31, The Board reviewed the financial statements E. Acceptance of Financial Audit for Fiscal Year The Board reviewed the arbitrage report MOTION TO: Accept the Arbitrage Report. 55 MADE BY: Supervisor Wallace 56 SECONDED BY: Supervisor Orcutt 57 DISCUSSION: None. 58 RESULT: Called to Vote: motion PASSED 59 4/0 Motion passed unanimously BUSINESS ITEMS 63 A. Review of District Cash Flow 64 Mr. Altman went over the cash flow report MOTION TO: DMS to inform the new audit firm denying any claim against 67 the operating funds. 68 MADE BY: Supervisor Wallace 69 SECONDED BY: Supervisor Belka 70 DISCUSSION: None. 71 RESULT: Called to Vote: motion PASSED 72 4/0 Motion passed unanimously B. General Matters of the District None None None MOTION TO: Table the basketball court. 88 MADE BY: Supervisor Belka 89 SECONDED BY: Supervisor Wallace 90 DISCUSSION: None further. 91 RESULT: Called to Vote: motion PASSED 92 4/0 - Motion passed unanimously 93 5

6 RIVER BEND COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting September 12, 2013 Page Resident Comments: MOTION TO: MADE BY: SECONDED BY: DISCUSSION: RESULT: Adjourn the September 12, 2013 meeting of the Board of Supervisors. Supervisor Belka Supervisor Wallace None further. Called to Vote: motion PASSED 4/0 - Motion passed unanimously 6

7 October 2013 Meeting Monthly Contract River Bend Community Development District Summary of Operations and Maintenance Invoices Invoice/Account Number Amount Total Comments/Description Parrish Lawn Care, LLC 1447 $ 6, Lawn Service August Remson Aquatics, LLC Lake Maintenance - August Monthly Contract Sub-Total $ 7, Variable Contract DecisionHR $ 1, P/R PE 09/22 Ck Date 09/27 Powell, Carney, Maller, P.A , Legal Services thru 08/31 - General Powell, Carney, Maller, P.A Legal Services thru 08/31 Powell, Carney, Maller, P.A , $ 5, Legal Services thru 08/31 Stantec Consulting Services Inc (SCSI) Professional Services thru 08/16 Variable Contract Sub-Total $ 7, Utilities B. O. C. C. Hillsborough County Water $ Water/Sewer Service thru 08/27 Tampa Electric , Electric Service thru 08/28 Utilities Sub-Total $ 7, Regular Services Apex Pest Control, Inc $ Pest Control - 09/09 LLS Tax Solutions Inc Arbitrage Rebate Calculation Ser 2005 Supervisor: Algalana Douglas AD Supervisor Fees - 09/12 Supervisor: Harry C. Wallace HW Supervisor Fees - 09/12 Supervisor: Lance Belka LB Supervisor Fees - 09/12 Supervisor: Richard Orcutt RO $ Supervisor Fees - 09/12 Times Publishing Company I Notice of Meeting Schedule FY2014 Regular Services Sub-Total $ 1,

8 October 2013 Meeting River Bend Community Development District Summary of Operations and Maintenance Invoices Invoice/Account Number Amount Total Comments/Description Additional Services Sam's Club $ Misc Clubhouse Supplies Additional Services Sub-Total $ TOTAL: $ 24, Approved (with any necessary revisions noted): Signature Printed Name Title (check one): [ ] Chairman [ ] Vice Chairman [ ] Assistant Secretary 8

9 October 2013 Meeting River Bend Community Development District Summary of Amenity Center Invoices Monthly Contract Invoice/Account Number Amount Monthly Contract Sub-Total $ 0.00 Total Comments/Description Variable Contract Variable Contract Sub-Total $ 0.00 Utilities Utilities Sub-Total $ 0.00 Regular Services Regular Services Sub-Total $ 0.00 Additional Services Macale Builders, Inc E $ 34, Electrical at Amenity Center Macale Builders, Inc. Macale , Additional Project Items Macale Builders, Inc. MacalePayApp003 88, $ 124, Frame Stage #3 Additional Services Sub-Total $ 124, TOTAL: $ 124, Approved (with any necessary revisions noted): Signature Printed Name Title (check one): 23

10 October 2013 Meeting River Bend Community Development District Summary of Amenity Center Invoices Invoice/Account Number [ ] Chairman [ ] Vice Chairman [ ] Assistant Secretary Amount Total Comments/Description 24