CONSTRUCTION COMMITTEE
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1 CONSTRUCTION COMMITTEE 11/9/ E. Grand River Ave, Conference Rm 4A, Howell, MI :30 PM AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES Minutes of Meeting Dated: October 19, APPROVAL OF AGENDA 4. REPORTS A. Budget Report B. Open PCO Log 5. CALL TO THE PUBLIC 6. ACTION ITEMS A. Clark Pay Application #15: $693, B. PCO 81 - Credit for T&M work: ($12,095.33) C. PCO 82 - Misc. Drywall Extras: $6, D. PCO 83 - Sallyport Electrical Demolition: $ E. PCO 84 - Added Sprinkler Heads per RFI 121: $ F. PCO 85 - Rework Fire Protection-Sallyport: $1, G. PCO 86 - Relocate 2 Sprinkler Heads: $1, H. PCO 88 - Floor to Wall Joint Caulking: $2, I. PCO 89 - Replacement Door Savings: ($15,207.00) 7. NEW BUSINESS 8. ADJOURNMENT
2 MEETING MINUTES LIVINGSTON COUNTY OCTOBER 19, :30 PM ADMINISTRATION BUILDING - CONFERENCE ROOM E. Grand River Avenue, Howell, MI CONSTRUCTION COMMITTEE COMM. DOLAN COMM. CHILDS COMM. VANHOUTEN OTHERS: MIKE KENNEDY CHAD RIEHL KEN HINTON HEATHER BRANDENBURG NATALIE HUNT TOM CREMONTE 1. CALL TO ORDER: Meeting called to order by: COMM. DENNIS DOLAN at 6:30 PM. 2. APPROVAL OF MINUTES: MINUTES OF MEETING DATED SEPTEMBER 14, 2015: MOTION TO APPROVE THE MINUTES, AS PRESENTED. MOVED BY: VAN HOUTEN / SECONDED BY: CHILDS ALL IN FAVOR - MOTION PASSED 3. APPROVAL OF AGENDA: MOTION TO APPROVE THE AGENDA, AS MODIFIED. ADD PCO #80 NEW BUSINESS DISCUSS CELL DOORS MOVED BY: CHILDS / SECONDED BY: VAN HOUTEN ALL IN FAVOR - MOTION PASSED 4. REPORTS o STEEL CELL INVOICE RECEIVED LATE, WOULD LIKE TO GET THAT ON THE AGENDA. o INVOICE WILL BE BROUGHT TO NEXT MEETING ON NOVEMBER 9 TH, AGENDA STANDS. A. BUDGET REPORT: o BUYOUT BALANCE OF ASPHALT WILL NOT BE SENT AND BE PUT BACK IN CONTINGENCY AND $13,000 IN CHANGE ORDERS ON TODAY S AGENDA LEAVES A $275,073 CONTINGENCY BALANCE B. CONSTRUCTION PROGRESS UPDATE: MIKE KENNEDY o FURNITURE FOR DAY ROOM HAS BEEN DELIVERED, MATTRESSES HAVE ALSO BEEN DELIVERED. o STARTED FINAL CLEANING IN MECHANICAL CHASE, CELL AREA WILL BE NEXT Page 1 of 4 Pages
3 o FIXTURES STILL NEED TO BE CAULKED. o SPRINKLER HEADS TO BE CHANGED IN THE 2 ND FLOOR HALLWAY o EXTERIOR FINISH PAVING THIS FRIDAY, STRIPING FOR PARKING LOT WILL BE DONE ON MONDAY o GROUND IS RAKED AND READY FOR SEED, SECURITY FENCES ARE UP, TREES WILL BE PLANTED TOMORROW OR WEDNESDAY o SALLY PORT (EXISTING) FOUNDATION IS IN, MASON STARTED TODAY, STEEL WILL BE SET NEXT WEEK o DISCUSSED HOW TO CONNECT THE SALLY PORT DRAIN TO THE CURRENT PLUMBING o GLAZING MAY ARRIVE AS SOON AS OCTOBER 30 TH o DOOR RENAMING WILL ESTABLISHED THIS THURSDAY o SHOULD GET WITH RICH & ROBERTA TO GET FINAL FURNITURE AND IT COSTS. 5. CALL TO THE PUBLIC: None. 6. ACTION ITEMS: A. ACTION REQUIRED:... Clark Construction Jail Roof Invoice: $7, REVIEWED AND APPROVED FOR PAYMENT. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: VAN HOUTEN SECONDED BY: CHILDS B. ACTION REQUIRED:... Clark Construction Pay Application 14: $900, REVIEWED AND APPROVED FOR PAYMENT. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN C. ACTION REQUIRED:... Clark Construction PCO 67 - Delete Mattresses: ($27,430.00) REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN D. ACTION REQUIRED:... Clark Construction PCO 68 - Delete VCT: ($875.00) REVIEWED APPROVED PCO 67 & 68 ON SEPTEMBER 14 TH APPROVED FOR PAYMENT: MOVED BY: SECONDED BY: E. ACTION REQUIRED:... Clark Construction PCO 70 - I.T. Room: $15, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN Page 2 of 4 Pages
4 F. ACTION REQUIRED:... Clark Construction PCO 71 - Data Drop: $ REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN G. ACTION REQUIRED:... Clark Construction PCO 72 - Smoke Dampers: $1, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN H. ACTION REQUIRED:... Clark Construction PCO 73 - Asphalt Removal: $9, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN I. ACTION REQUIRED:... Clark Construction PCO 74 - Sidewalk Undercutting: $3, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN J. ACTION REQUIRED:... Clark Construction PCO 75 Cut Door: $ REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN K. ACTION REQUIRED:... Clark Construction PCO 76 - Heater: $ REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN L. ACTION REQUIRED:... Clark Construction PCO 77 - Raise DAC 1: $1, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: VAN HOUTEN SECONDED BY: CHILDS Page 3 of 4 Pages
5 M. ACTION REQUIRED:... Clark Construction PCO 78 BR1 PR 5 & 6: $10, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN N. ACTION REQUIRED:... Clark Construction PCO 79 Raising RTU: ($2,914.00) REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN O. ACTION REQUIRED:... Clark Construction PCO 80 Dimming Switch: $1, REVIEWED AND APPROVED PCO. NO OBJECTIONS. APPROVED FOR PAYMENT: MOVED BY: CHILDS SECONDED BY: VAN HOUTEN 7. NEW BUSINESS: o DISCUSS CELL DOORS COMMISSIONER DOLAN AND COMMITTEE MEMBERS RECEIVED DOCUMENTS FROM MIKE KENNEDY IN REGARDS TO CELL DOORS THAT WERE REPLACED. o NEED DOCUMENTATION THAT CELL DOORS LEFT THE SITE, WHERE, WHEN, AND BY WHOM o CONFIRMATION THAT GLASS WAS RE-USED WITH THE NEW DOORS. o LINDHOUT GAVE STEEL CELL THE DIRECTION TO REMOVE DOORS FROM THE SITE WHEN DELIVERING OTHER MATERIALS. o POTENTIAL CREDIT FROM REICHENBACH COMING 8. ADJOURNMENT: MOTION TO ADJOURN AT 7:24 PM. MOVED BY: CHILDS / SECONDED BY: VAN HOUTEN ALL IN FAVOR - MOTION PASSED Respectfully Submitted NATALIE HUNT RECORDING SECRETARY Page 4 of 4 Pages
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10 Lindhout Associates architects aia pc November 5, 2015 Livingston County Jail 150 S. Highlander Way Howell, MI Our Mission Integrity in architecture and design in client relationships in employee relationships in community relationships Attn: Re: Lt. Tom Cremonte, Jail Administrator Application and Certificate for Payment No.15 advancement in all these efforts Dear Lt. Cremonte: Attached please find the application and certificate for payment No.15 from Clark Construction Company. We find this work to be in general compliance with the requirements of the contract documents and the level of completeness to be equal to or greater than the amount indicated in the attached application. If this action meets with your approval, please proceed with payment to Clark Construction Company in the amount indicated on the application. Feel free to contact our office if you have any questions or comments regarding this application for payment. Michael J. Kennedy, President Lindhout Associates architects aia pc c.c. Chad Riehl, Clark Construction Company william p. lindhout frank l. pierron piet w. lindhout robert j. king michael j. kennedy david a. richardson michael j. o leary bradley m. alvord john w. eckstein d. jason mcintyre holly a. osterhout citation drive, brighton, michigan (fax)
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100 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 081 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 081 for the following extra work: Credit for T&M work completed in PCO's 53 and 65.. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A 03 Credit for T&M per PR#4 ($1,561.33) William Reichenbach Co S A S Drywall, Metal Studs, Acoust Ceilings ($10,534.00) William Reichenbach Co. Total Amount ($12,095.33) This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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105 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 082 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 082 for the following extra work: Misc. Drywall Extras. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Build Chase to cover sprinkler pipe $ William Reichenbach Co A S Frame wall on lower roof along C line $ William Reichenbach Co A 03 Build chase around plumbing room $ William Reichenbach Co S A 03 Install 2hr shaft ceiling in janitor $2, William Reichenbach Co S closet A S Cut roof decking back at skylight locations $2, William Reichenbach Co. Total Amount $6, This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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117 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 083 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 083 for the following extra work: Sallyport electrical demolitioin. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Sallyport electrical Demolition $ Superior Electric Total Amount $ This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
118 PROPOSED CHANGE ORDER SUPERIOR ELECTRIC OF LANSING 212 W. SHERIDAN ROAD LANSING, MICHIGAN CCN # PCO-023 SALLY PORT Date: 10/16/2015 Project Name: LIVINGSTON COUNTY JA Project Number: Page Number: 1 Client Address: CLARK CONSTRUCTION COMPANY Contact: CHAD RIEHL 3535 MOORES RIVER DRIVE LANSING, MICHIGAN Work Description PER LIVINGSTON COUNTY/ CLARK CONSTRUCTION REQUEST, DEMO ELECTRICAL IN EXISTING SALLY PORT NOT SHOWN IN DRAWINGS TIME AND MATERIAL We reserve the right to correct this quote for errors and omissions. This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. This price is good for acceptance within 10 days from the date of receipt. We request a time extension of 3 days. We will supply and install all materials, labor, and equipment as per your instructions on CCN # PCO-023 SALLY PORT DEMO. Itemized Breakdown Summary Description Qty Total Mat. MISC DEMO Totals ELECTRICAN (10.00 $73.50) Subtotal Markup 15% Subtotal Final Amount $ CONTRACTOR CERTIFICATION Name: Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE ORIGINAL
119 PROPOSED CHANGE ORDER SUPERIOR ELECTRIC OF LANSING 212 W. SHERIDAN ROAD LANSING, MICHIGAN Client Address: CLARK CONSTRUCTION COMPANY 3535 MOORES RIVER DRIVE LANSING, MICHIGAN CCN # PCO-023 SALLY PORT Date: 10/16/2015 Project Name: LIVINGSTON COUNTY JA Project Number: Page Number: 2 CCN #: PCO-023 SALLY PORT DEMO Final Amount:$ Name: Date: Signature: Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work. ORIGINAL
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121 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 084 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 084 for the following extra work: Added spriinkler heads per RFI 121. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed A 03 Added sprinkler heads per RFI 121 $ S Contractor John E. Green Co Total Amount $ This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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128 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 085 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 085 for the following extra work: Rework Fire Protection main in Sallyport. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Rework Fire Protection main in Sallyport $1, John E. Green Total Amount $1, This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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135 10/21/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 086 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 086 for the following extra work: Relocate 2 sprinkler heads out of door swing. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Relocate 2 sprinkler heads out of door swing $1, John E. Green Total Amount $1, This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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141 11/4/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 088 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 088 for the following extra work: Floor to wall joint caulking. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Floor to wall joint caulking $2, Davenport Masonry Total Amount $2, This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
142 ATTN: RE: Greg Deuel Clark Construction Company Livingston County Jail We propose to furnish labor, material, and equipment for the following work: Install Dyna Flex SC sealant at the floor to wall conditions were expansion exist Approx 450 LF Clarifications: This quote is for work to be preformed as straight time For the sum of: $ 2, If you should have any questions, please feel free to contact me at any time. Sincerely, Rick Benner P.O. Box Edgar Rd. Holt, MI Phone: Fax: EQUAL OPPORTUNITY EMPLOYER
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144 11/4/2015 Mike Kennedy Lindhout Associates Architects Citation Drive Brighton, MI RE: PCO No. 089 Livingston County Jail Expansion Dear Mike Kennedy, We have finalized gathering all the required quotations for PCO No. 089 for the following extra work: Replacement door savings. We have reviewed the scopes of work and have verified that all extra work items are in compliance with the Contract Documents. The following is a detailed itemization of all extra costs: Item Budget Code Description Amount Proposed Contractor A S Replacement door savings ($15,207.00) Steel Cell Total Amount ($15,207.00) This change will require 0 days extension to the contract completion date. This quote is void after 30 days. If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience. If the above item(s) meet with your approval, please sign a copy of this letter and send back to me. Respectfully, CLARK CONSTRUCTION COMPANY Chad Riehl Project Director Livingston County/Date Page 1 of 1
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