MINUTES. 16 August 2016

Transcription

1 10 Maine Road Plattsburgh, New York MINUTES 16 August 2016 Regular Monthly Meeting was called to order at 7:00 P.M., by President Turek, at 52 US Oval, Plattsburgh, NY Directors Present: Robert Turek, Patty Jaehn, Tom Maglienti, Donald Cosgro, Gerry Eagan, Donald Miller, and Peter Hayden. Also present: Gary Favro, Attorney, Anne Sandford, bookkeeper, and Adam Whitbeck, property manager. 16 in audience. Quorum present: Yes. Motion by Peter Hayden, second by Tom Maglienti, to approve the July 2016 minutes, with two corrections, was approved 6-0 Treasurer Report: Tom Maglienti Motion by Gerry Eagan, second by Peter Hayden to approve monthly treasurer report, was approved 5-0 Don Cosgro Abstaining Property Manager Report: Adam Whitbeck (see attached) 3 work requests submitted for approval Iowa Maryland 3. 4 Caitlyn Legal Report: Gary Favro Gary Favro, updated the status of LCV HOA collection process for money owed to the HOA. Motion by Peter Hayden, second by Tom Maglienti to authorize Gary Favro to immediately file judgment in regard to an HOA outstanding account, without waiting to petition the court to add in attorney s fees, based on attorney s advice to expedite potential recovery. Motion passed 6-0. Directors asked attorney Favro, for advice regarding a homeowners fence that was moved to include common area, several years ago, without board knowledge, and how to best address the issue. Motion by Tom Maglienti to grant an easement to leave the fence in question, where it is, and structure a resolution, to limit its precedent. Failed for lack of second.

2 Motion by Don Miller, second by Peter Hayden, to ask Gary Favro write a letter to homeowner at 42 Maryland, requesting the homeowners fence, be returned to its original configuration, so not to encroach on the common area. Passed 5-1 Tom Maglienti, in the negative. Gary Favro was shown an HOA proposal regarding driveway and sidewalk potential liability issue in village. He recommended the board not adopt the proposal as submitted. His recommendation is to adopt a more generic, less specific, broad, policy to address potential issue. Gary F. will be back to the board with a draft resolution. End of legal report. Building Committee Report: An updated request for a screened enclosure in the back yard at 28 Kansas Avenue, was referred back to committee and property manager, for consideration at a future date. Suggestion regarding HOA buying paint for homeowners to paint their fence will be added to next work session agenda. Election Committee: Carol Shuttleworth, stated she had nothing to report. Utilities: Water report is attached. Communication Committee: No report Compliance and Review Committee: Gerry Eagan gave update on committee, which currently has two members. Looking for new members. Election Committee: Carol Shuttleworth, stated she had nothing to report. Landscape Committee: Motion by Donald Miller, second by Peter Hayden to approve the following proposal, The committee is proposing to purchase 11 trees to plant this fall on the common area. There is $2, in the budget for the landscaped committee to use. We will buy and plant good quality trees that will be guaranteed for a least one year. With the price not to exceed the $2, amount including planting costs and all soil amendments that will be required. We will find volunteers to plant and water the trees to assure their survival. The landscape committee will plant these trees where they will look nice in areas where they are needed and will not cause a problem with any underground marked utilities or overhead wires. Motion passed 6-0

3 Old Business: New attorney search: update given by President. Peeling Paint Motion by Peter Hayden, second by Tom Maglienti, to approve Adams Brothers quote of $2, for painting in various locations in the village. Motion passed 6-0 Asphalt repair: Will be discussed further at next work session. Writing honor flight letters for WW II veteran Carl Joe Tacy, who lives in the village, was encouraged, please refer to our web site for further information. (The letters should be mailed to: Carl Joe Tacy/c/o North Country Honor Flight/PO Box 2644/ Plattsburgh, NY 12901) Contractor list for homeowners looking for contractors to work inside their home. Will be made available. Future meeting locations: Patty gave update on meeting locations. Meeting locations are free of charge. Locations will be listed on website Board Policies; Bob T. read a proposed nuisance tree removal policy for homeowners requesting tree removal from common area. Motion by Tom Maglienti, second by Patty Jaehn, to approve the policy as verbalized by Robert Turek, with the understanding the language be tweaked, and clarified so that it is clear the cost of tree removal is solely the homeowners and not the HOA. Roll call vote, Don Cosgro, NO, Peter Hayden, NO, Donald Miller. At this point President stopped roll call vote. Motion did not pass. Will be talked about at next work session President called to adjournment at 8:37. Motion by Gerry Eagan, second by Tom Maglienti. No vote taken. Discussion regarding work requests and unfinished new business. Motion by Peter Hayden, second by Donald Cosgro, to approve all three work requests that Adam Whitbeck relayed to the board in his property manager report. Passed 6-0 Motion by Tom Maglienti, second by Patty Jaehn to reimburse Peter Hayden, for expense of $49.66 for a replacement basketball rim and net from Dick s Sporting Goods. Motion passed 5-0 with Peter Hayden abstaining. Motion to adjourn at 8:45 passed 6-0 The next regular monthly meeting will be September 20, 2016, at 19 Oak Street, Plattsburgh Public Library at 6 P.M. Second floor auditorium. (Note: room is reserved from 6-7:45 P. M.) Please refer to website for time and place of next work session.

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5 Received a work request from the homeowner of 21 Iowa to install galvanized chicken wire on the gaps at the bottom of the Iowa tennis court fence. The building committee was in favor of this request. Received a work requests from the homeowner of 27 Maryland to install a new garage door panel with windows. The building committee was in favor of this request. Received a work request from the homeowner of 4 Caitlin Way to install a new front door and front storm door. The building committee was in favor of this request. All Welcome Packets have been delivered July Water Report * This is the July 2016 billing for water & sewer usage for the period 3 June to 6 July 2016, 33 days. The payment that we will have is $14, which is $ under budget. We used 1212,000 gallons of water. *Note: due to city billing cycle date, and HOA regular meeting date, this was not available for July meeting August Water Report This is the August 2016 billing for water & sewer usage for the period 6 July to 3 August 2016, 28 days. The payment that we will have is $12, which is $2, under budget. We used 1002,000 gallons of water.

6 LAKE COUNTRY VILLAGE HOMEOWNERS ASSOCIATION TREASURER'S REPORT July 31, 2016 Checking 7/1/2016 Opening Balance-Checking Register $126, Deposits Date Account # Description Memo Amount 700 HOA Dues $63, Late Fees $ Selling Service Fees $ Transfer Other Income Yard sale ($93) and City Reimb. ($405) $ Insurance Receipts 2009 Sewer Break $6, Overdraft/Stop Pay. fees $ Bank Interest (checking) $5.91 Total Monthly Deposits $70, Expenses Date Account # Payee Memo Amount 15-Jul Adam Whitbeck Property Manager 61/18/16 to 7/17/16 $3, Jul Anne Sanford Bookeeper Services 6/16/16 to 7/15/2016 $ Jul Farmers Insurance Monthly Insurance Premium $6, Jul City of Plattsburgh Water and Sewer bill May $13, Jul City of Plattsburgh 6 Iowa Plattsburgh Electric paid by HOA $ Jul Thomas Construction Roofs Maryland ( budget) $13, Jul Thomas Maglienti Tennis net, pickleball net, crank $ Jul Antonio J Gagliardi Reimburse HOA 4 Maine Rd. July 2016 $ Jul Debora Moldovan Reimburse HOA Fee - 59 Maryland $ Jul Gary Favro Legal Service for 4/1/16 to 6/30/16 $3, Jul Hart's Lawncare Lawncare - 3rd installment 3 of 7 $18, Jul NYSEG NYSE&G bill for 6 Maine 8/3/16 $ Jul NYSEG NYSE&G bill for 6 Iowa 8/3/16 $ Jul Thomas Maglienti PDF Enbedder Premium invoice $ Jul Roto-Rooter Services for main sewer line - 61 Maryland $ Jul Roto-Rooter 61 Maryland - cable&camera to main line $ Jul Thomas Construction Completed roofs - Iowa $13, Jul US Postmaster Postage for mailing of newsletter $ Jul City of Plattsburgh Water & Sewer - June(amount accrued) $14, Jul City of Plattsburgh 6 Iowa Plattsburgh Electric paid by HOA $ Jul City of Plattsburgh Water & Sewer - June(actual-accruals) $ Total Monthly Expenses $87, /31/16 Closing Balance-Checking Register $109, Savings Date Account Description Memo Amount 7/1/2016 All Opening Balance $261, /1/16 GFNB Opening Balance GFNB Savings Account $12, /27/16 Budget Transfer to Reserve Fund Budget amount 7/31/16 Interest $0.00 7/31/16 GFNB Closing Balance GFNB $12, /1/16 All SFCU Opening Balance SFCU All SFCU Accounts $250, /31/16 All SFCU Dividends All SFCU Accounts $ /31/16 All SFCU Closing Balance SFCU All SFCU Accounts $250, /31/2016 All Closing Balance All Savings Accounts $263,792.47

7 Lake Country Village HOA Budget Report July 31, 2016 Expense Accounts Month of Jul-16 Fiscal YTD Annual Annual FYTD FYTD Acct # Account Name Actual Actual Budget (Over)/Under Budget (Over)/Under Management Fees $3, $3, $39, $35, $3, Water & Sewer Service $14, $14, $177, $162, $14, $ Utilities Committee $10, $10, $ $ Pump Station $1, $1, $ $ Roto Rooter Cleanouts $2, $2, $ $ Sewer Line Services ($97.20) ($97.20) $2, $2, $ $ Foreclosure Utilities $42.85 $42.85 $2, $1, $ $ Snow Removal $129, $129, $10, $10, Snow Removal - Salt $2, $2, $ $ Roof Shoveling $1, $1, $ $ Landscaping $18, $18, $127, $109, $10, ($7,596.68) Landscape Committee $2, $2, $ $ Tree Service $3, $3, $ $ Recreational Areas $ $ $66.67 $ Roof Relacement (Contract) $13, $13, $78, $64, $6, ($6,610.00) Roof Materials $60, $60, $5, $5, Exterior Painting $2, $2, $ $ Ground Work Concrete Repairs $19, $19, $1, $1, Asphalt Repairs $2, $2, $ $ Grading and Drainage Fence Repairs (Common Area) $4, $4, $ $ Fence Repairs (Lots) Misc. Repairs $5, $5, $ $ Insurance $6, $6, $72, $66, $6, ($40.04) Office Supplies $84.07 $84.07 $1, $1, $91.67 $ Communications Com $1, $1, $83.33 $ Communications Com - Website $20.00 $20.00 $ $ $41.67 $ Social Committee ($93.00) ($93.00) $ $ $25.00 $ Legal Fees $12, $12, $1, $1, Taxes $ $ $41.67 $ Accounting Fees $2, $2, $ $ Bookkeeping Services $ $ $9, $8, $ Bank Fees Returned Check Fees Transfers to Reserve Fund $16, $16, $1, $1, Transfers to Building Fund Totals - Expense accounts $52, $55, $787, $731, $65, $9, Income Accounts Month of Jul-16 Fiscal YTD Annual Annual FYTD FYTD Acct # Account Name Actual Actual Budget Over/(Under) Budget Over/(Under) HOA Dues $63, $63, $787, ($723,414.00) $65, ($1,814.00) Late Fees $41.00 $41.00 $41.00 $ Interest charges Selling Service Fees $ $ $ $ Other Income Insurance Receipts $6, $6, $6, $6, Rental Fines Other Violation Fines Overdraft/Stop Pay. fees $50.00 $50.00 $50.00 $ Bank Interest (checking) $5.91 $5.91 $5.91 $5.91 Totals - Income accounts $70, $70, $787, ($716,785.90) $65, $4,814.10