MINUTES OF A MEETING OF THE PLANNING AND HISTORIC PRESERVATION COMMISSION OF THE VILLAGE OF GLENDALE. April 9, 2001

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1 MINUTES OF A MEETING OF THE PLANNING AND HISTORIC PRESERVATION COMMISSION OF THE VILLAGE OF GLENDALE April 9, 2001 Pursuant to notice, the Commission met on Monday, April 9, 2001, 5:30 p.m., at the Town Hall, 80 East Sharon Avenue, Glendale, Ohio. The meeting was the called to order by Chairman Sam Allen. Other members present were Mayor Tom Todd, Vice Chairman Tom Carruthers, Jack Howard, Tim Kilgore, Tom Kerr, Robert Frantz and Tom Breidenstein. In addition, Walter Cordes, Village Administrator, was present. I. PRELIMINARY MATTERS: Review and approval of March 5, 2001 Minutes Mayor Todd commented that on page 3 of the March minutes, May Stewart should be Mary. Mr. Kerr commented that on Item 7, page 4, he abstained from the vote, not Mr. Kilgore. With this corrections, Mayor Todd moved to approve the minutes. Mr. Howard seconded the motion, which carried unanimously. II. APPLICATIONS: 1. 5 th / 3 rd Bank Village of Glendale; 38 Village Sq., secondary sign fronting Sharon and color change to existing sign, 3 s.f. -- Mr. Ken Haggerty of 5 th / 3 rd Bank appeared on behalf of the applicant, along with Karen Beaumont of the Dusing Sign Co. Chairman Allen asked about the intensity of the lights in the new sign, and stated that the existing sign is too bright. Mr. Haggerty stated that the bank is willing to reduce the intensity of the signs. Chairman Allen commented that the new sign cannot exceed 30 square feet. Mayor Todd asked about the existing screen for the bank s air conditioning unit. Mr. Haggerty stated that the screen will be covered in a brick veneer, to which the new sign will be attached. Mr. Cordes noted that the Village owns the building, and has approved of this sign. Mayor Todd moved to approve the application. Mr. Frantz questioned the combined size of the new and existing signs. Mr. Cordes answered that the review of signs for this location is controlled by Section (c) of the zoning code. The motion was seconded by Mr. Carruthers with the understanding and condition that the intensity of the sign be less than the existing sign. Mayor Todd agreed with this condition to amend his motion, which then carried unanimously. 2. Pam Lovatt; 240 E. Sharon Rd., new business sign(s), <30 s.f. -- Ms. Lovatt did not appear for her application. Mr. Breidenstein asked Mr. Cordes for his thoughts on - 1 -

2 this application. Mr. Cordes answered that the signs meet the code. Mr. Breidenstein moved to approve the application. Mr. Carruthers seconded the motion, which passed six to one, with Mr. Kilgore voting no. 3. Linda Ewing; 55 Erie Ave., R&R existing rood / gutter with like / same Ms. Linda Ewing appeared on behalf of her application. She brought with her examples of the three-dimensional shingle she intends to install, and photographs of her existing gutters. She intends to take care of the roof first, then the gutters. However, she is receiving conflicting information about the gutters. Mr. Howard, who visited the site, commented that the existing gutters are not big enough to handle the flow of water from the roofs. Mr. Carruthers moved to approve the application for a new roof. Mayor Todd seconded the motion, which carried unanimously. Ms. Ewing requested and received a deferral on the issue of the gutters. 4. Irish Way / Ray Murphy Homes; temp. location sign at entrance Carl Hill of Ray Murphy Homes appeared on behalf of this application. Chairman Allen commented that it is not appropriate to list the selling prices of the homes on the sign, and it was not appropriate to include the name Ray on the sign. Mr. Hill conceded the price issue and agreed to remove this information from the sign. However, he explained that the word Ray must appear on the sign to avoid any confusion with Neal Murphy Homes. Chairman Allen suggested that the word presents may be inappropriate. Mr. Frantz questioned the size of the sign (presented as approximately 20 square feet), and stated that Section of the zoning code only allows a 6 square foot sign. Mr. Hill answered that he could limit the size of the sign to 6 square feet, and eliminate the word presents. Chairman Allen asked if the applicant would be satisfied with a sign that is no larger than the one recently approved for Carruthers Pond. Mr. Hill answered that he could abide by such a restriction since he is proposing a double-sided sign on Lot 1. Mayor Todd moved to approve the application. Mr. Carruthers seconded the motion, which carried with all voting in favor, and Mr. Frantz abstaining. 5. Carruther s Pond; 3 Thomas Ct., Lot #4, Final Plans (new home); letter rec d, Hensley Homes Mr. David Johnson appeared for the applicant. Chairman Allen noted that the chimney must be visible from the front of the house. Mr. Johnson agreed and commented that the grids in the windows have been removed. He stated further that quoins will be added to the rear corners of the building per the requirement of the architectural review board. Mr. Frantz questioned the distance between houses. Mr. Johnson answered that there is enough clearance between the adjacent houses. Mr. Kilgore discussed the differences in construction required when building so close to the property line. Mr. Kilgore moved to approve the application with the revisions discussed at the March meeting and incorporated in this application, and with the quoins as required by the architectural review board. Mr. Howard seconded the motion, which carried unanimously

3 6. Carruther s Pond; 35 Frick Ct., Lot #28, Final Plans (new home); letter rec d, Hensley Homes -- Mr. David Johnson appeared on behalf of the applicant. He explained that the only correction suggested last month (chimney) has been incorporated in the new design and in this application. Mr. Howard moved to approve the application. Mr. Kilgore seconded the motion, which carried unanimously. 7. Neeoo & Shelly Chin; 933 Congress Ave., new pool and cabana Dr. and Mrs. Chin appeared on behalf of their application, along with Bobby Hammann, the contractor. Chairman Allen asked about the fence for the project, and whether it would be a post and rail fence. The Chins explained that it would be, but that there would be a mesh on their side of the fence to protect the pool from children. General discussion about pools, fences, and safety codes followed. Dr. Chin explained that they will install an automatic pool cover as well. Mr. Carruthers moved to approve the request. Mr. Frantz seconded the motion, which passed 7 to 1, with Mr. Kilgore voting to disapprove the application. 8. Cartwright Hall; 850 Van Nes Dr., garage and family room Mr. Cartwright Hall, Jr. appeared on behalf of the applicant. Mayor Todd asked if there is a garage on this property now. Mr. Hall explained that there has never been a garage. Mr. Kerr asked if the molding detail on the garage would match the house. Mr. Hall explained the addition will be sided to match the existing house. Mr. Frantz asked about access. Mr. Cordes commented that the street has bee vacated. Mayor Todd moved to approve the application. Mr. Howard seconded the motion, which carried unanimously. 9. Stan Grueninger; 1055 Willow Ave., replace window(s) w/ proper style Mr. Stan Grueninger appeared on behalf of his application, along with Mr. Cartwright Hall, Jr. He explained that 40 year old vinyl windows will be replaced with Pella windows to match the originals. There will be 3 new windows. Mr. Carruthers moved to approve the application. Mr. Frantz seconded the motion, which carried unanimously. 10. Clay Reid / Emkenn Homes; Lot 13, Matthews Ct. (previously approved), new site plan due to reconfigured lots Ms. Holly Todd appeared on behalf of the applicant. The Commission discussed the submitted site plan and the intended setbacks. Mr. Kilgore whether this house can be approved since the subdivision has not received final approval. Chairman Allen explained that the Village engineer faxed a report on the subdivision today, and certain changes to the subdivision may be required. Mr. Kilgore moved to approve the application, with the assumption the setbacks are correct. Mr. Carruthers seconded the motion, which carried unanimously. 11. Ed Murdock / Emkenn Homes; Lot 6, Matthews Ct. (previously approved), new site plan due to reconfigured lots Ms. Holly Todd appeared on behalf of the applicant. The Commission discussed the submitted site plan, the intended setbacks, - 3 -

4 and the orientation of the house. Chairman Allen stated that this application will be deferred until the next meeting so that the applicant may situation the house on the lot to meet the proper setbacks. The rear left portion of the house is too close to the property line. 12. Emkenn Homes (Spec. Home); Lot 9, Matthews Ct. (previously approved), new site plan due to reconfigured lots Ms. Holly Todd appeared on behalf of the applicant. Mr. Kerr noted there as no chimney planned. Ms. Todd replied that this house was previously approved with the condition to add a chimney. Chairman Allen noted the need for a chimney on these plans and deferred the request until the next meeting so the applicant may show this detail. 13. Jeff Losey / Emkenn Homes; Lot 12, Matthews Ct., New home application Ms. Holly Todd appeared on behalf of the applicant. The Commission again discussed the submitted site plan and the intended setbacks. Ms. Todd stated she will move the house to maintain the rear yard setback. The Commission discussed the view of the side loaded house. If the orientation of the house is changed to eliminate the view of the garage, the rear setback is affected. Mr. Kilgore compared this lot to certain lots in Carruthers Pond. If the garage is moved to the front, it would affect the appropriateness of the front elevation. Mr. Breidenstein asked about the affect on the floor plan if the garage is moved. Mayor Todd moved to disapprove this house for this lot because of the garage orientation and site selection. Mr. Howard seconded the motion, which passed unanimously. 14. Chris Miller / Emkenn Homes; Lot 15, Matthews Ct., New Home application -- Holly Todd appeared on behalf of the applicant. She explained that the application was not being present for action this evening. It is her intent to obtain the Commission's comments for use by the architect. Chairman Allen commented that the chimney must be at least 3 feet above the roofline. The roofline itself should be lower. Also, there should be windows on the side of the house. General discussion on these comments followed. The application was deferred until the next meeting. II. Old Business, New Business and Persons Requesting to Address the Commission: 1. Matthew Court, Final engineered improvement plan Mr. Martin Butler appeared on behalf of the applicant. He submitted plans containing revisions based upon certain comments by the Village engineer and the residents. One major revision is that there will be no daylight outlet for storm water pipes from lots 3, 4 and 5 to the natural drainage swale. Mr. Butler characterized the Village engineer s letter as meaning no engineering concerns. He discussed the residents concerns with storm water management, and commented that the Village engineer stated that storm water will be adequately handled by this plan. Discussion followed regarding landscaping and berming. Chairman Allen asked for clarification of the letter from the Village - 4 -

5 engineer, which is dated April 9, Mr. Cordes stated that there are 7 items to which the engineer is seeking a response. Most items are minor, but the must be addressed. Mr. Butler stated the engineer told him the concerns were not major, and could be worked out in the field. Discussion followed street trees. Mr. Butler referred to the January 4, 2001, narrative summary submitted for this project. The intent of the applicant was to maintain as many mature trees as possible, and there is not zoning code requirement for a tree inventory. The street trees will be planted in accordance with what has been traditional in the community. Mr. Kilgore commented about the possibility of changes to the storm water flow. The plan calls for redirecting and concentrating water drainage, which may be contrary to the subdivision regulations, but he recognized it as beneficial for the area. Mr. Butler explained that the drainage plan was made per the Village engineer in response to residents concerns. Mayor Todd moved to approve the application if the concerns of the engineer can be addressed to the satisfaction of Mr. Cordes. Mr. Breidenstein referred the Commission to Section (K) of the Subdivision Regulations, which states: Street trees shall be planted in variety, size, and location as approved by the Commission. Mr. Butler asked what the specific guidelines are for street trees, and requested what the Commission would like to see. He referred to the applicant s general obligation to provide a streetscape. Mr. Cordes explained that Glendale is a Certified Tree City. Therefore, the applicant should work with the Park Board on the streetscape as other developers have done in the past. Mayor Todd withdrew his motion. Mr. Breidenstein commented that the application is not complete. There is no street tree plan; the Commission reviews plans and is not responsible for creating plans. Further, the concerns of the Village engineer have not been fully and satisfactorily addressed. Mr. Breidenstein moved to defer action on this request until the May 2001 meeting. Mr. Joseph Saunders, 106 West Sharon, asked about an old well behind his house on the applicant s property. Chairman Allen asked Mr. Butler to locate this well and address it at the next meeting. Mr. Butler asked for any other comments. There being none, the motion passed unanimously. 2. Harry Whiting Brown (HWB) Association; tabled fence application -- Ms. Stephanie Sawyer appeared for the applicant. Discussion ensued about a new patio poured on this property since the last meeting, and without Commission review. Discussion followed regarding a letter from Fire Chief Latta, and the response of HWB, both dated April 9, Mr. Carruthers suggested putting this application on hold because the new patio prevents full fire access. Ms. Sawyer explained the new patio is a step above the existing grade. Mayor Todd discussed the Village s plan for wrought iron fences on the adjacent property. He suggested HWB s second fence (around the child play area) be wrought iron also. Mr. Frantz expressed a concern for the safety of wrought iron for an area designed for children. Ms. Sawyer stated she does not know how HWB will create a ramp for fire access. Chairman Allen stated the application is incomplete given the addition of the patio. Ms. Sawyer stated the - 5 -

6 patio fence application remains the same as the original application. Mr. Kerr moved to approve the three fences as presented tonight, with the suggestion the applicant discuss fire safety issues with the Fire Chief. Mr. Howard seconded the motion. The motion passed six to one, with the Mayor voting in opposition. III. Persons Wishing to Address the Commission Rachel Schmid submitted an overview of the Village Master Plan project, with an organizational chart for the project. Professor Frank Russell discussed the progress on the project, and distributed a document entitled Glendale Master Plan Update. Phase I, data gathering, has been completed. Phase II is ongoing and includes his work with the Mayor as an advisor and facilitator. Beth Sullebarger, Executive Director of the Cincinnati Preservation Association explained that the Village has received a federal grant to assist with this work. Regarding the existing historic district, other buildings may be identified. Historic buildings outside the district may also be identified. Also, she is involved in producing a historic preservation element for the plan. She is assisting in creating an inventory, and plans to return to the Commission for review and approval. Mrs. Schmid reminded the Commission that there is a public meeting scheduled for May 9. She is willing to give the Commission monthly updates on the progress of the various committees working on the Plan. Mayor Todd stated that a traffic consultant for the project has been signed up. V. Adjournment. Since there was no other business to come before the Commission, the meeting was adjourned at 8:35 p.m. The next scheduled monthly meeting will be Monday, May 7, 2001, at 5:30 p.m., at the Town Hall, unless otherwise notified. Respectfully submitted, Date of Decisions: April 9, 2001 Date of Minutes: April 9, 2001 Thomas W. Breidenstein, Secretary - 6 -