VILLAGE OF GLENDALE. 30 Village Square. Glendale, OH 45246

Transcription

1 Archive 0301CMM VILLAGE OF GLENDALE 30 Village Square Glendale, OH Minutes - Regular Council Meeting March 5, 2001 Mayor Todd called the Council Meeting to order at 7:10 p.m. on March 5, There were a number of Glendale residents in attendance. In the absence of the Clerk, Administrator Walter Cordes took the minutes. The Village officers attendance was as follows: Tom Todd Mayor Present Nancy Floyd Council Absent Monica Alles-White Council Present Ephriam Swafford Council Present Debbie Grueninger Council Present Joe Gaynor Council Present

2 Joe Hubbard Council Present Randy Stolt Clerk/Treasurer Absent Walter Cordes Village Administrator Present Matt Fruchey Police Chief Present Donald Latta Fire Chief Present James Kelly Solicitor Present 1. Minutes from the February 5 th, 2001 Regular Council Meeting It was moved by Hubbard and seconded by Gaynor to adopt the proposed minutes of the February 5 th, 2001 Regular Council meeting. The minutes were unanimously approved by members of Council. 2. Persons wishing to address Council Mrs. Penn Ansorg, of 50 S. Lake Avenue, addressed Council by presenting the 2000 annual GYS report. Mrs. Ansorg s report included the following GYS accomplishments and activities; obtained new uniforms and jerseys, conducted and attended a coach s clinic and training, enhanced basketball programs, participated in the Memorial Day Parade (without incident!), produced a full awards ceremony, established an active GYS link on the Glendaleohio.org web page, maintained an office at 30 Village Square in the Village Office, provided a Village employee party at Christmas time, and more.

3 Concerning finances, Mrs. Ansorg reported an income of $19,026 and an annual expense of $15,440. Mrs. Rachel Schmid, of 815 Greenville Avenue, addressed Council by reporting the status and progress of the Master Plan Update Committee(s). In summary, they have established a schedule that projects a finalized plan recommendation, the result of many on going committee meetings involving all areas and aspects of the Village, for the Fall of this year. Committee assignments, she reported, include Historic District, Land Use, Traffic, Recreation/Environment, Communications and Commercial. Lastly, it was reported that another volunteer group, including members of GHP, would soon inventory and photograph the Village homes in the Historic district and report their findings to the committee groups. Mayor Todd commented that while he formerly projected this update process to be complete in the year 2002, he now agrees that it will be done this Fall. Mr. Fran Marko, of 67 W. Sharon, addressed Council and expressed his gratitude for resolving several issues that he has encountered in the past year (sewer problems). He offered his services should the need for additional volunteers arise. The Council acknowledged him and responded that they would indeed call upon him, possibly in the early morning hours, should the need arise.

4 Mayor s Report; 3. Ordinance ; An ordinance vacating portions of Garfield Avenue, a paper street extension, as described in the attached "Exhibit A", at the request of the petitioner, and recognizing that no benefit or future municipal use is foreseen or possible with said portions of the paper street. Discussion: This was the third reading of this ordinance. Mr. Ted Byer of the Teco Land Group was not present to further address Council regarding this ordinance. Mr. James Kelly, Solicitor, presented his findings of his investigation into the matter. Mr. Kelly advised that much of what Mr. Byer stated during last month s meeting can not be substantiated and that he has provided both Mr. Byer and Mr. Byer s attorney with ample time to respond to his questions. In summary, it was the opinion of the Solicitor that Mr. Byer has not proven a vested interest in the adjacent property and, as such, his unsubstantiated claims should not delay the review of the petition filed. Mr. Kelly advised Council that it was his opinion that Council should proceed with the 3 rd and final reading and vote ownership of both properties and how the proposed vacation of land would affect them. Council read the ordinance for the third and final read.

5 Grueninger motioned for adoption, seconded by Hubbard. Ordinance passed unanimously with all present voting aye. Ordinance : 14: An ordinance amending Glendale Codified Ordinance and providing holiday benefits for part-time time employees under certain conditions Discussion: This was the second reading of this ordinance. Solicitor Jim Kelly produced and distributed a revised ordinance after having incorporated certain language to insure that employees receive fair holiday pay in comparison to their average hours worked per week. Mr. Hubbard advised that he has called for a Committee meeting on at 11am to review the revisions, further discuss the pending benefit, and that he will produce a report to Council at the regular meeting scheduled for April 2 nd to coincide with the third reading. Ordinance 223: An ordinance for the payment of certain bills. It was moved by Hubbard and seconded by Grueninger to adopt the proposed Ordinance 223 for the payment of bills totaling $29, from the Enterprise Fund, with the provision that the ordinance date (a typo in the year) be corrected. The ordinance was unanimously approved.

6 Ordinance 1514: An ordinance for the payment of certain bills. It was moved by Hubbard and seconded by Grueninger to adopt the proposed Ordinance 1514 for the payment of bills totaling $350, from the General Fund, with the provision that the ordinance date (a typo in the year) be corrected. The ordinance was unanimously approved. 7. Committee Reports MAYOR (Todd): Mayor Todd reported that Glendale was again a Tree City USA (the 5 th year). It was also noted that Wayne Coates, our new State Representative, has reported a delay in presenting a bill that would provide tax credits for the refurbishing of historic homes. In addition, Mr. Coates recently received one of our Glendale flags and a letter of appreciation was received by the Mayor. The Mayor then reported that Robbie Visscher, a Village resident, having received his Eagle Scout award, will soon invite the Village officials to a reception to be held in the Town Hall on the 29 th of April, Robbie will be the second Eagle Scout in our history, the last being in Lastly, Mayor Todd reminded the Council that the Children s International Summer Village, to be held in July of this year, would be combined with the Street Fair which will also be held in July for the first time. On August 8 th the Children s International Summer Village (CISV)

7 will conduct a ceremony and dedication of a statue commemorating the 50 th anniversary of the founding of CISV. The sculpture, made by resident and artist Timothy Werrell, will be installed on the grounds of the Harry Whiting Brown Association (HWB, next to the St. Edmund s Chapel. FINANCE (Hubbard): Joe Hubbard said the 2001 accounts through February are on budget. The few accounts that have expended funds above average are due to one time payments of services early in the year and the required payment of taxes on certain properties that will be refunded once the exemption forms are on file. On average, we have spent 17% of our budget at the conclusion of February. FIRE (Grueninger): Debbie Grueninger reported the Fire Committee did not meet in February, but will meet on March 26 th, 2001 at the Fire House at 7pm. Chief Latta gave his fire run summary for the month and reported nothing out of the ordinary. Chief Latta noted that he and Mr. Cordes have arranged to practice controlled burns and rescue tactics in the recently purchased 231 E. Sharon Avenue property (prior to its demolition) on Monday, March 12 th at 7pm. In addition, a full burn will be exercised on Sunday, March 25 th in the morning. Once the practices are complete, Mr. Cordes will have the building razed.

8 LAWS, CLAIMS, MISC (Grueninger): The Laws, Claims, and Miscellaneous Committee did not meet in February. Grueninger reported that a draft grass and weed ordinance has been developed by the Chief of Police and would soon go to Committee for review and consideration. POLICE (Floyd): With Nancy Floyd absent, Chief Fruchey gave his monthly report and distributed same to Council. Chief Fruchey reported that traffic tickets were now paying the $20 court cost fees vs. the former $5 fee and that receipts would be monitored until July when the Committee would review the data and make a determination on his request to hire two (2) part time clerks. The increased fees, he reported, are designed to raise $20,000 per year to fund the additional employees. He noted that arrests were up considerably (64 vs. 24 YTD) and that Glendale may be known to criminals as "easy pickings". Councilperson Grueninger and Hubbard noted that no final plans have been made to hire additional police clerks and that the issue remained in Committee pending a final recommendation. Councilman Swafford expressed his concerns that the issue should not be delayed and that he believed the clerks were an immediate issue of customer service. After a brief review of the process to date, the majority of Council agreed that July would be reasonable to

9 again visit the issue. On another topic, Chief Fruchey reported that his department would soon receive a free government thermal imaging scope to use in the detection of criminal elements during the night. Training and travel, he reported, is fully paid by the grant as well. PUBLIC BUILDINGS, HISTORIC PRESERVATION (Floyd): There was no report from the Committee this month. Walter Cordes noted that he would, at the end of March, remove the Fire House apparatus cement apron and have a new and stronger system installed. The project costs $14,500 and will be paid for by funds encumbered from the 2000 budget (capital). RECREATION, PLAYGROUNDS (Gaynor): Joe Gaynor commented on the fine job that GYS has been doing with children age 6 to high school level. It was also noted that soccer season begins in March. Mayor Todd commented on how great the cooperation is between the Village and GYS volunteers. STREETS, PUBLIC IMPROVEMENTS, LIGHTS (Swafford): Ephriam Swafford reported no meeting this month, but noted that street lights have recently been serviced and repaired in many locations, including the S. Troy area. Of particular note, a resident that did not care for the intensity of a streetlight was satisfied

10 when a lower power ballast and bulb were installed by our crews. UTILITIES (White): Monica White reported that she recently attended a seminar called "Sky Warn" and learned much about severe weather signs. Monica read Util. Supt. Campbell s monthly report to the Administrator and noted that some resolve is being made in the issue concerning the type of discharge that our sanitary sewer makes into the creeks. Also, it was noted (and Council was reminded) that CGE will give a presentation in the alternate purchase of gas and electric on March 12 th at 7pm (Village Office unless otherwise notified) and that those wishing to attend should call Mr. Cordes. Monica also reported that during the upcoming Pancake Breakfast, helmet literature and shirts will be available for the children. Chief Fruchey noted that few children are now seen riding on the streets (scooters, etc.) without helmets now and that Ptl. Craig Walsh has been spending a great deal of time educating the Children of Glendale about our safety concerns and ordinance. 16. New Business Monica White reported that she, Mr. Cordes and Mayor Todd recently met with CDS Engineers (Mark Kluesener) and asked for a revised proposal to study the Village traffic patterns, as Hamilton County has agreed to do two individual traffic counts

11 (intersections) at no charge (this has reduced the level of work required of CDS). Additional intersections and study can now be afforded within the original price. Monica also suggested decals or stickers that denote a Glendale resident for each car that belongs in Glendale and the issue was discussed moderately and without resolve. Lastly, Monica reported that Nick MacConnell of 780 Congress, requested that we also close off roads in our upcoming study. Chief Fruchey interjected that our Engineer was best suited to determine how to study the Village and that the data, at some point, may very well lead to the closure of certain streets. Mr. MacConnell, from the audience expressed his concerns about the process planned for the study and expounded on the process that was met with favorable results in California. Mayor Todd interjected that the Village must first obtain a foundation of information, that CDS would soon gather this information, and that we may, at some point, close roads and study the results. State would pay for them. It was moved by Gaynor, and seconded by Swafford, to adjourn the Regular Council meeting until the end of the Executive Session. The motion was unanimously approved. The Regular Council meeting was adjourned at about 9:35 p.m. for the Executive Session to discuss real estate matters. The Regular Council meeting was called back into session by Mayor Todd at about 10:25 p.m. It was moved by Gaynor and seconded by Hubbard to adjourn the Regular Council meeting. The motion was unanimously approved. The Regular Council meeting was adjourned at about 10:30p.m. Attest:

12 Mayor, Thomas U. Todd Clerk/Treasurer, Randall A. Stolt