VILLAGE OF GLENDALE 30 Village Square Glendale, OH Minutes - Regular Council Meeting, February 6 th, 2006

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1 VILLAGE OF GLENDALE 30 Village Square Glendale, OH Minutes - Regular Council Meeting, February 6 th, 2006 Mayor Todd called the Council to order at 7:11 pm., and led all assembled in the Pledge of Allegiance. It was determined by the Mayor and certified by the Clerk that a Quorum of the Council was present. There were several Glendale residents in attendance. The Village officers attendance was as follows: Thomas Todd Mayor Present Monica Alles-White Council Present Ephriam Swafford Council Present Debbie Grueninger Council Present Joseph Hubbard Council Present Alan Hoeweler Council Present Jenny Kilgore Council Present William Aronstein Clerk Treasurer Present Walter Cordes Village Administrator Present Matt Fruchey Police Chief Present Rick Mynatt Fire Chief Present Michael Honerlaw Solicitor Present 1. Approval of the Agenda Ms. White asked to add a proposal from the Hamilton County Health District regarding the Strategic National Stockpile Program to New Business. Mr. Hubbard asked that the second readings of the Ordinances be moved to Old Business. 2. Minutes from the January Regular and Special Council Meetings It was moved by Mr. Hubbard and seconded by Mr. Hoeweler that the Minutes of the Regular January Council Meeting be adopted. The motion carried unanimously. It was moved by Mr. Swafford and seconded by Ms. Grueninger that the Minutes of the Special January Council Meeting be adopted with the addition of a description of the Mayor s attempts to reach the Deputy Chief. The motion carried unanimously. 3. Persons wishing to address Council Mr. Oliver Debikey, President, and Ms. Susan Hudson, Program Director, made a presentation regarding the Harry Whiting Brown Community House. Ms. Hudson described the programs that have been held at the HWB during 2005, including music education programs, karate and ballet programs, and the Boy Scouts, Cub Scouts, and Girl

2 Scouts. Mr. Debikey described some of the plans for promotion and development that the HWB is developing for the coming year. He also presented a funding request for He asked that the Village appropriate $4,000 to be applied to the Program Director s fees, representing 50% of her compensation, and in total, 10% of the HWB annual budget. Mr. Debikey also presented the HWB 2006 Approved Budget. In response to a question from Ms. White, Mr. Debikey explained that the HWB Trustees serve 4-year terms. Mr. Hubbard commended Mr. Debikey and Ms. Hudson on the HWB programs and expressed the hope that they would continue. Ms. Beth Powers, President, made a presentation describing the activities of Glendale Youth Sports. Ms. Powers noted that expenses are increasing, with an increase in the annual budget from $24,000 in 2004 to $26,000 in Approximately 235 registrations in the program were recorded in There were 96 children enrolled in the Spring Soccer program, 86 children in the Fall Soccer program, 47 in the Fall Basketball program, and 8 children in the Spring T-Ball program. In 2005, the GYS Board concentrated on improving communications with the Village, creating a new logo, a communications committee, a brand identity, a website, an Apple-computer-based display in the Gargoyle Bike Shop, a booth at the Street Fair, and new uniforms for the basketball program. The soccer teams did very well; the U-14 team coached by Todd Grueninger made it to the State tournament, the under-8 girls team was undefeated, the U-14 boys team was undefeated, and the U-12 boys team placed first in the league. At the awards ceremony, the Carruthers Award winners were William Breidenstein in T-ball, DeVante Goodwin in basketball, and Jake Losey in Soccer. Mr. Mike Besl was awarded the Cecelia DeGuere award. Ms. Powers presented GYS T-shirts to the Members of Council and the Village Officials, who expressed their satisfaction with the GYS programs and plans. 4. Old Business The Mayor introduced Ordinance , amending the Codified Ordinances of the Village Of Glendale, to wit; a new section Outdoor Lighting as described in the attached Exhibit for its second formal reading. Mr. Hubbard explained that no comments have been received regarding this Ordinance, and that the Ordinance has been reviewed and approved by the Planning Commission. Mr. Cordes mentioned that the emergency clause erroneously included in the text of the Ordinance last month has been deleted. There was no further discussion. The Mayor then introduced Ordinance , amending the Codified Ordinances of the Village Of Glendale, to wit; a new footprint definition in Section and Amendments to certain Sections of Title 154, as described in the attached exhibit for its second formal reading. Mr. Hubbard explained that no comments have been received about this Ordinance, and that the Ordinance has been reviewed and approved by the Planning Commission. Mr. Cordes mentioned that the emergency clause erroneously included in the text of this Ordinance also last month has been deleted. There was no further discussion.

3 5. New Business Ms. White explained that the Hamilton County Health District has received funding from the National Emergency Stockpile Program. This program is intended to make localities ready for emergencies, particularly bioterrorist attacks, by stockpiling medical supplies. The Health District will be developing a plan to accomplish this task. A number of possibilities are being discussed, including distribution via local communities. The District would like the Village to be involved in discussing the practicalities of the communitybased approach. The goal would be to distribute doses of ciprofloxacin, for example, to all households within 48 hours. Ms. White indicated that our Village has a pharmacist, our own water supply, and other features that make this a possibility. She suggested that the Mayor form a Commission or an ad hoc committee to pursue this discussion. After the ciprofloxacin plan is put into place, further plans for avian influenza and other emergencies may be developed. The Mayor noted that the Code Red notification system might also be helpful. Mrs. Kilgore thought that this was definitely a program that the Village should undertake. Chief Fruchey indicated that he was completely in support of further emergency planning, and that he thought the possibility of a catastrophic railroad train derailment should also be considered. Ms. White suggested that a representative of the Health District be invited to meet with the ad hoc committee. The committee will consist of Ms. White, the Mayor, the Clerk Treasurer, the Fire Chief, and the Police Chief. All meetings will be public and interested members of the public will be invited to attend. 6. Reports from the Mayor, Standing Committees and Special Committees 7. MAYOR (Todd): First of all, the Mayor wanted to refer the matter of the overlay land use district to the Laws Committee. Mr. Hubbard agreed that would be appropriate. The Mayor has received the Planning Partnership annual report. Mr. Hoeweler asked to be excused from representing the Village, and Mrs. Kilgore agreed to attend the meetings. Part of this process is the First Suburbs Consortium. Training in zoning is also available. The Storm Water Zoning Code Project is also included. The Mayor represented the Village at the ICRC Annual Meeting; they are planning a link to our website. This will eventually link to live broadcasts of Council meetings, which will be recorded, archived, and available on demand. This process is underway in Woodlawn already. The Mayor and the Administrator attended the Hamilton County Municipal Board meeting to hear Mayor Mallory. The Mayor also represented the Village at the installation of the new ministers at the Presbyterian Church. The Mayor indicated that he has been considering the future of the Glendale Fire Department over the past few weeks, and met with 70 or 80 residents who expressed interest in serving on the Task Force. Since the Task Force will bring a recommendation to the Council, and the Council will have the final say on this matter, the Mayor decided not to appoint any Members of Council to the Task Force, but would appoint 10 residents to the Task Force. The Fire Department Task Force will include the Mayor, Chief Fruchey as Village Safety Officer, Mr. Michael Honerlaw as Solicitor, Mr. Alec Brockmeier, Ms. Cynthia Beischel, Mr. Mike Burnham, Mr. Dave Edmundson, Mr. Ron Gieleghem, Mr.

4 Bob Gruber, Ms. Betty Kooris, Mr. Jack Murray, Ms. Ann Rueve, and Mr. Ken Sims. Ms. Grueninger expressed her disappointment at not being included. She has been on the Council for 10 years, the Fire Committee for 3 years, was involved in the reorganization of the department in 1999, and was very involved in the efforts to establish a joint fire district. The future of the Fire Department is very important to her. The Mayor assured Ms. Grueninger that her thoughts would be taken into consideration. Mrs. Carol Muntz asked to address the Council. She said that the proposed Task Force did not represent a representative cross section of the Village, and that some people in the Village might feel that they were not represented. The Mayor thanked Mrs. Muntz for her comment. The Mayor informed the Council that Chief Latta has resigned from his position as Fire Chief. Pre-disciplinary hearings for one of the firefighters are in the planning phase. The Mayor received an from Mr. Mike Pethuyne, who has accepted a position with the DHS for a term of at least two years as Housing Chief in Orleans Parish, Louisiana. He is also serving in the local Fire Department there. The Mayor announced that due to the diligent efforts of Mr. Cordes, the Village will be receiving a S.C.I.P. grant of $257,000 towards the repair of the North Troy Avenue bridge. Council greeted this news with enthusiastic applause. The Mayor also commended Mr. Goldberg for his diligent work in reporting on the activities of the Princeton City Schools Board. FINANCE (Hoeweler): Mr. Hoeweler said that the Committee did not meet in January. He asked for a meeting on February 16 th at 6:00 PM. Mr. Cordes said he would post it. FIRE (Kilgore): Mrs. Kilgore said that the Committee did not meet in January. An open Town Hall meeting was held, and many residents had the opportunity to express their concerns. The meeting was broadcast on cable, and the Village has DVDs and VHS tapes of the meeting for other Village residents to view. Mrs. Kilgore asked to mention a few items relating to the planning meeting at the Planning Partnership of Hamilton County commissioner s forum. The Agenda for the planning meeting has been prepared, and will be distributed. The Chamber of Commerce met in Glendale, and the Street Fair is scheduled for September 16 th this year. The Chamber will try to add a music concert for adults in the evening. A process for developing the Main Street approach to local development is also being discussed. Chief Mynatt presented the Fire Department report. He was accompanied by Deputy Chief Dan Ficke. On January 13 th, the Woodlawn Department assumed the role of Fire Department for the Village of Glendale. He indicated that he is certain that his Department will provide impeccable service to Village residents, and that residents were welcome to visit his Fire House at any time. The three schools and one of the churches were inspected in January, and all were in good shape. The Department responded to a chimney fire and a car fire in the Village in January. He presented detailed documentation regarding the equipment and personnel of the Woodlawn Department, which was founded in The Department will be holding monthly blood

5 pressure screenings in the Village, and will be distributing smoke detectors, carbon monoxide detectors, and batteries. LAWS, CLAIMS, MISC (Hubbard): Mr. Hubbard said that the Committee met on January 24 th to discuss the two ordinances that were read tonight, the telecommunications antenna ordinance, which has been re-drafted and is being circulated for comments. The committee needs to take up work on the riparian setbacks, but a collection of good, solid ordinances are available for review. The next meeting will concern the proposed development overlay, and will be scheduled for February 16 th after the Finance Committee meeting. POLICE (Grueninger): Ms. Grueninger said that the Committee met on January 24 th to discuss truck traffic on Laurel Avenue. Signage indicating No Through Trucks were placed the day after the meeting. Chief Fruchey indicated that this change does not appear to have caused any additional problems, and there have been no complaints from residents from other streets. He feels that the truck drivers are cooperating. The budget was discussed. There will be capital requests of $20,000 including vests and video cameras. The Code Red program is being rolled out. Chief Fruchey presented his monthly report. He began by expressing his gratitude to Chief Mynatt and his staff for a smooth transition. All of the Fire Department equipment has been inventoried and secured. A tense and difficult situation was very well handled. Chief Fruchey said that there is a new crosswalk and stop sign at St. Edmunds. There have been no complaints. Enforcement will be ramped up. Mr. Swafford said that the choice of location was perfect. The Code Red contract will take effect soon, and in February the system will be set up. It will go into effect on March 1 st, and the first test message will be sent on Saturday, March 11 th, at about 11:00 AM. He thanked the Council members for their prompt action in enabling this program to be enacted. PUBLIC BUILDINGS, HISTORIC PRESERVATION combined with STREETS (Swafford): Mr. Swafford said that the Streets Committee met on January 24 th to discuss services for private streets. The Committee proposed a Verbal Resolution to Council for the Village to provide without additional charges plowing, salting, repairing of fire hydrants, and replacing bulbs in electric street lights. Ms. White asked if it was known if all the residents of these private streets actually want the Village to do this. Mr. Cordes noted that all of the private streets have asked for these services, and that they are currently billed for them. Mr. Hubbard thought that the wording should be clear that the plowing services will be provided where the trucks can maneuver. Some of these private streets are not built to code, and are not suitable. Mr. Swafford moved the Verbal Resolution 06-08, that the Village of Glendale will provide, without fees, private streets in the Village with snow plowing and salting of streets where the Village trucks can maneuver, the repair and replacement of fire hydrants, and replacement of bulbs in electric street lights. Mrs. Kilgore seconded the motion. Mr. Hoeweler said that he thought this was an improper use of tax monies, since these are private streets that are the private property of the homeowners. Mr. Hubbard said he thought that the residents of these streets paid taxes, and should receive these services. The Mayor explained that these private streets were created so as to avoid meeting Village code on street width, curbs, and so forth. Mr.

6 Hoeweler thought that fees should be charged for services provided to private property. The Mayor called the question, and by voice vote, the motion was carried 5 to 1. RECREATION, PLAYGROUNDS (White): Ms. White mentioned the reports made by the Harry Whiting Brown. She indicated that the by-laws of the HWB have been revised. She said that she thought the HWB was on the right track, and recommended that the HWB be funded by the Village as requested. The GYS Board met on January 10 th. There has been some discussion of the trophy case. STREETS, PUBLIC IMPROVEMENTS, LIGHTS (Swafford): See above. UTILITIES (Hoeweler): Mr. Hoeweler said that the next Committee meeting has been scheduled. 7. Miscellaneous Business Report from the Clerk/Treasurer; Financial. The Clerk Treasurer asked that Council formally record its reception, review, and approval of the monthly financial reports. Mr. Hoeweler so moved, and Mr. Swafford seconded the motion. The motion was carried unanimously. 8. Approval of Expenditures a General Fund Ordinance to Pay b. 282 Enterprise Fund Ordinance to Pay Mr. Hoeweler moved and Mr. Swafford seconded that Ordinances 1571 and 281 for the payment of certain bills be adopted. The motion carried unanimously. Mrs. Grueninger asked about the status of the Sesquicentennial Funds, the Squirrels, and the Mural. The Mural is apparently complete. The Mayor thought that the formal dedication could be made at the March Meeting. The Mayor has discussed the Squirrels and planned to contact the present owners of the Squirrels to arrange an auction, probably after the Memorial Day Parade. He thought that about 15 of the Squirrels would probably be kept by their present owners. Any additional money going into the Sesquicentennial Account will be used for the Glendale Black History video project. 9. Adjournment It was moved by Mrs. Kilgore, and seconded by Mr. Hubbard, that the February, 2006, Regular Meeting of the Glendale Village Council be adjourned. The motion carried unanimously, and the Mayor adjourned the meeting at 9:03 PM Attest:

7 Mayor, Thomas U. Todd Clerk/Treasurer, William S. Aronstein