City of Waterville Minutes of Regular Council Meeting of: May 12, 2014

Transcription

1 The regular meeting of the Waterville Council was called to order by Mayor Lori Brodie at 7:30 p.m. in the Council Chambers of the Waterville Municipal Building. A prayer was offered by Mr. Larkins. Waterville Boy Scout Troop 101 led the Pledge of Allegiance. Present at roll call were Mr. Rozic, Mr. Valtin, Mrs. Krise, Mayor Brodie, Mrs. Bruno, Mr. Larkins, Mr. Pedro. Also present were Jim Bagdonas, Administrator; Phil Dombey, Law Director; Steve Schult, Treasurer; and Melissa Cook, Recording Secretary. Staff Present: Dale Knepper - Director of Finance and Administration, Clerk of Council David LaGrange - Police Chief Patrick Wambo - Fire Chief Ken Blair - Public Works Director Citizens Present: Please see Citizens Sign-In Sheet, Exhibit A, Page 1 for a list of people present. Presentations: A. Waterville Fire Association 1. Waterville Fire Association Scholarships Mary Anne Buckley Nicholas Brodie 2. Carl Conrad Memorial Scholarship Claire Kerscher Steven Brubaker, member of the Waterville Fire Association, presented on behalf of the association the Waterville Fire Association Scholarships as well as the Carl Conrad Memorial Scholarship to the selected recipients. Approval of Minutes: Mr. Pedro moved to approve the minutes of the April 28, 2014 Regular Council meeting. Mrs. Bruno seconded the motion, which Citizen s Comments: Diana Waugh, Waterville resident, came to this evening s meeting to ask residents to inform the Municipal Administrator, Jim Bagdonas, of the locations and corresponding open dates for any time capsules located in the city. She stated that she currently knows of six: at both the old and new Waterville Primary School, Wakeman Hall, Browning Masonic Community, Conrad Park and the downtown clock tower. Mary Duncan gave Council a brief update on the fundraising efforts of the Red, White 1

2 and Boom Committee. She reported that 95% of the funds needed have been raised. She then encouraged everyone to continue to support the fireworks by attending their next fundraiser at Chowders 'N Moor on May 13 th from 5:00 p.m. to closing and also the Antiques Roadshow and Flea Market on Saturday, May 17 th at the Conrad Park Recreation Building from 11:00 a.m. to 4 p.m. Mrs. Duncan then wanted to thank Boy Scout Troop 101 for hand delivering the Waterville Boom Book. Staff Reports: Administration: Mr. Bagdonas Stated that he didn t have anything to add to his report that wasn t agenda specific. Law Director: Mr. Dombey No report. Finance Director: Mr. Knepper No report. Treasurer: Steve Schult No report. Police Chief: Dave LaGrange Thanked Council for their quick passage of the Resolution allowing the purchase of the new police vehicles. Gave a brief summary of RAIDS Online which is a free, internet-based program that will allow the residents of Waterville to learn about local crime. He stated that the program only requires a small amount of staff time to input the information required from reports into the system. The interactive map shows icons listing every crime, including assault, DUI and theft but does not give the exact location of the crime. He added that Waterville is currently the only Northwest Ohio Police Department using the program. Fire Chief: Patrick Wambo Congratulated the Fire Association Scholarship recipients. Reported that four Waterville Fire Department members participated in taking classes at the State Fire School Training in Bowling Green, OH. Stated that the department received the new hydraulic rescue tools this past week. They will begin their official training on the equipment on June 9th. Public Works Director: Ken Blair Reported that the bid opening for the Waterville-Monclova Rd. Paving project was held on May 6 th and is on Council s agenda tonight for approval. Stated that a bid opening will be held on May 29 th for the Downtown Phase Four Street Lighting project. Reported a pre-con meeting will be held on May 19 th for the SR64 Shared Use Path. Attended a meeting with the Providence Township Trustees to discuss the 2

3 feasibility of shared use between both of our jurisdictions. After careful consideration, they have agreed to join with us and will be in town for a couple of weeks to provide labor and equipment at no charge for pothole repairs. The city will provide materials. Reported that the Waterville Rotary/ Annual Fishing Derby will be held on Saturday, September 13 th at Waterworks Park. Stated that he was able to spend some time with Doug Meeker this morning and was able to assure him that all of us, including Council and Staff, are keeping him and his family in our thoughts and prayers. Communications from Council Members/Committees: Mr. Pedro Stated that it is great to hear that the City will be working together with Providence Township. Mr. Larkins No report. Mrs. Bruno No report. Mrs. Krise No report. Attended the Baer Park Cleanup Day on May 3 rd where a good time was had by all. Mr. Valtin No report. Reported that the Parks & Recreation Committee held a Cleanup Day at Baer Park on May 3 rd. He added that thanks to all of the volunteers that showed up we were able to paint the Shelter House, trim trees, pull weeds and do a general park spruce up. He then extended a special thanks to Kenny Blair for all his efforts. Attended both the Public Safety and Parks & Recreation Committee Meetings. Stated that his thoughts and prayers go out to Doug Meeker and his family. Mr. Rozic No report. OLD BUSINESS: None NEW BUSINESS: A. ORDINANCE AN ORDINANCE PURSUANT TO CHARTER SECTION 5.02 ADOPTING PERSONNEL RULES; AMENDING SECTION 5.01 A.1. OF THE WATERVILLE PERSONNEL POLICY AND PROCEDURE MANUAL AND DECLARING AN EMERGENCY Section 5.01 A.1. of the City s Personnel Policy and Procedure Manual currently 3

4 provides up to 10 days of sick leave per year. Prior to 2011, up to 18 days of sick leave were provided. The City s three collective bargaining unit agreements, effective on January 1, 2013, each provide up to 15 days of sick leave. According to the 2011 Compensation and Benefits Survey prepared by Clemans, Nelson & Associates for the City, Maumee provides 13 days of sick leave and Bowling Green, Bryan, Clyde, Napoleon, Northwood, Ottawa Hills, Perrysburg, Perrysburg Township, Port Clinton, Rossford, Sylvania, Wauseon and Whitehouse provide 15 days of sick leave. A copy of an April 22, 2014 letter from the office/clerical staff asking for the reinstatement of 18 days of sick leave is attached to the Resolution. The Resolution as written would amend the Personnel Policy by increasing the number of sick leave provided from 10 to 15 days per year. After discussion, Mr. Larkins made a motion to suspend the rules to allow for the passage of Ordinance as an emergency measure. Mr. Valtin seconded the motion. Roll Call: Mr. Pedro yes, Mrs. Krise yes, Mr. Valtin yes, Mayor Brodie yes, Mr. Larkins yes, Mrs. Bruno no, Mr. Rozic yes. The motion passed. Mr. Valtin made a motion to move for the passage of Ordinance as an emergency measure. Mr. Larkins seconded the motion. Roll Call: Mr. Rozic yes, Mrs. Bruno yes, Mr. Larkins yes, Mayor Brodie- yes, Mr. Valtin yes, Mrs. Krise yes, Mr. Pedro - yes. The motion passed unanimously. B. RESOLUTION A RESOLUTION AUTHORIZING THE MUNICIPAL ADMINISTRATOR TO FILE AN APPLICATION WITH THE BOARD OF LUCAS COUNTY COMMISSIONERS, OFFICE OF MANAGEMENT AND BUDGET TO PARTICIPATE IN THE FY 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FORMULA PROGRAM AND TO ENTER INTO AN AGREEMENT WITH LUCAS COUNTY This Resolution authorizes an application for a CDBG Formula Grant for the installation of curb ramps at various locations in the area east of the Waterville Primary School. The grant would cover 100% of the project costs ($19,300). Mr. Rozic moved to adopt Resolution Mayor Brodie seconded the motion, which C. RESOLUTION A RESOLUTION AUTHORIZING THE MUNICIPAL ADMINISTRATOR TO AWARD A CONTRACT TO GERKEN PAVING, INC. FOR THE CONSTRUCTION OF THE WATERVILLE-MONCLOVA ROAD IMPROVEMENT PROJECT Bids were opened for the project on May 6, The engineer s letter containing the bid summary and recommendation is included with the copy of the legislation. Federal 4

5 funds up to $794,880 and an Ohio Public Works Commission grant of up to $157,249 have been secured for the work. The low bid is within the amount included in the FY 2014 budget for construction. A majority of this work is anticipated to be completed this year, with the possibility of some of the landscape restoration carrying over into spring Mayor Brodie moved to adopt Resolution Mr. Pedro seconded the motion, which D. RESOLUTION A RESOLUTION AUTHORIZING THE MUNICIPAL ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE MANNIK & SMITH GROUP, INC. FOR CONSTRUCTION ENGINEERING SERVICES FOR THE WATERVILLE-MONCLOVA ROAD IMPROVEMENT PROJECT This Resolution is related to the Waterville-Monclova Rd. improvement project. The Ohio Department of Transportation (ODOT) requires Waterville to use the ODOT Local Public Agency (LPA) program for the construction inspection and administration. This means that ODOT has determined that Waterville has the qualifications and ability to administer the project. Under this program, the LPA contracts for the work and is reimbursed for the allowable federal share. As part of the LPA program, we must therefore procure testing and construction engineering services. For the construction engineering services, we were required to follow the ODOT consultant selection process. Letters of interest were solicited from engineering firms and the respondents were rated based on five categories. As the firm that designed the project, Proudfoot Associates was not eligible to perform the construction engineering services. Three letters of interest were received and the Mannik & Smith Group, Inc. was the highest rated firm. Mannik & Smith then submitted a proposal using their ODOT approved rates. Proposals for the construction materials testing services have been solicited. After they are received and evaluated, a recommendation will be made to Council to retain a firm to perform this work. Mayor Brodie moved to adopt Resolution Mr. Larkins seconded the motion, which E. RESOLUTION A RESOLUTION AUTHORIZING THE MUNICIPAL ADMINISTRATOR TO AWARD A CONTRACT TO AMERICAN FIREWORKS COMPANY IN THE AMOUNT OF $17, FOR PROFESSIONAL SERVICES RELATING TO A DISPLAY OF FIREWORKS ON JULY 4, 2014 FOR THE CITY OF WATERVILLE Two companies submitted proposals to provide a fireworks display on July 4. Each 5

6 proposal has a cost of $17,500. City staff and the Fireworks Committee evaluated the proposals using criteria including the experience and qualifications of personnel, past performance on contracts with Waterville, related experience in working with similar communities and the company s current workload. Based on these evaluations, a contract with American Fireworks Company is recommended. Mr. Larkins moved to adopt Resolution Mrs. Bruno seconded the motion, which F. RESOLUTION A RESOLUTION SUPPORTING A REQUEST TO THE UNITED STATES POSTAL SERVICE BY THE KROGER CO. TO PLACE A MAIL COLLECTION BOX AT THE KROGER STORE LOCATED AT 8730 WATERVILLE-SWANTON RD. This Resolution was prepared in accordance with Council s request at the April 28 Council meeting. Mr. Larkins moved to adopt Resolution Mr. Valtin seconded the motion, which Other Information/Unscheduled Business: None Executive Session: Mr. Valtin made a motion to move into Executive Session for a Conference with the Law Director to discuss a real estate issue at 8:15 p.m. Mayor Brodie seconded the motion. Roll Call: Mr. Pedro yes, Mrs. Krise yes, Mr. Valtin yes, Mayor Brodie yes, Mr. Rozic yes, Mrs. Bruno yes, Mr. Larkins yes. The motion passed unanimously. Return to Regular Session: Mrs. Bruno made a motion to come out of Executive Session and resume the regular Council meeting at 9:00 p.m. Mr. Rozic seconded the motion, which carried by unanimous voice vote. Adjournment: There being no further business to come before Council, Mr. Pedro made a motion to close the meeting at 9:00 p.m. Mrs. Bruno seconded the motion, which carried by unanimous voice vote. Dale D Knepper Clerk of Council Lori Brodie Mayor 6