CITY OF DES PERES BOARD OF ALDERMEN MINUTES BOARD CHAMBERS CITY HALL MANCHESTER ROAD Monday January 10, 2005

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1 CITY OF DES PERES BOARD OF ALDERMEN MINUTES BOARD CHAMBERS CITY HALL MANCHESTER ROAD Monday January 10, 2005 The regular meeting of the Board of Aldermen of the City of Des Peres, Missouri was held at the Des Peres Government Center, Manchester Road beginning at 7:00 P.M. on Monday January 10, ROLL CALL The Deputy City Clerk took roll with the following members present: Mayor Lahr, Alderman Pound, Alderman Raczkiewicz, Alderman Gmelich, Alderman Fingerhut, Alderman Kleinschmidt, and Alderman Doering. Staff members present included: City Administrator, City Attorney, Director of Public Works, Director of Public Safety, Director of Parks & Recreation, Director of Finance, and AA to the City Administrator. PUBLIC HEARING - None AMENDMENT TO AGENDA Staff requested that the following item be placed under New Business. Approval of Dick s Sporting Goods Sign Package West County Center formerly known as Galyan s Mayor Lahr advised that the request of staff to amend the agenda to include a sign package of Dick s Sporting Goods be granted and placed as Item 2 under New Business. Mayor Lahr commended the Director of Parks & Recreation and her department for their recent award of a $148,800. municipal grant for construction of a new playground in Des Peres Park. This project is slated for completion in April CITIZEN COMMENTS/PETITIONS - None CONSENT AGENDA Mayor Lahr presented the consent agenda to include: Minutes of the December 13 th Regular Meeting Warrant Lists dated December 27, 2004 and January 10, 2005 Resolution Contract with Long Elevator for Preventive Maintenance

2 Resolution Contract with Corrigan for Preventive Maintenance of the HVAC at Public Safety and with Hoffman Brothers for Preventive Maintenance at City Hall. Resolution Contract with REJIS for 2005 Computer Hardware Maintenance Mayor Lahr asked if any member of the Board wished to move any item from the consent agenda. Alderman Pound requested that the Board remove Resolution Contract with Corrigan for Preventive Maintenance of the HVAC at Public Safety and with Hoffman Brothers for Preventive Maintenance at City Hall from the consent agenda in order to discuss issues relating to the condition of the HVAC system at The Public Safety Building prior to approval of this contract. Mayor Lahr advised that the request of Alderman Pound to amend the consent agenda by removal of Resolution for further discussion be granted and placed as Item 3 under New Business. Mayor Lahr entertained a motion to approve the consent agenda as amended. Alderman Raczkiewicz moved, second by Alderman Pound that the consent agenda be approved as amended. A roll call vote was taken with the following results: Alderman Kleinschmidt Yes; Alderman Gmelich, Yes; Alderman Pound, Yes; Alderman Fingerhut, Yes; Alderman Raczkiewicz, Yes; Alderman Doering. Motion carried 6-0. REPORTS OF OFFICERS & COMMITTEES Report of the Planning & Zoning Commission, December 7 th. Miracle Design petitioned to develop a 15-lot subdivision on the Goodson property - Des Peres Rd. Petition was placed at committee level for further review. LEGISLATION - NEW BUSINESS Bill 2316 An Ordinance Amending the Municipal Code to Establish the Position of City Clerk. Mayor Lahr stated that Bill 2316 changed the management structure by appointment of Linda Schulte, formerly the Deputy City Clerk to full time City Clerk. Thereby splitting the duties currently held by the City Administrator/City Clerk. Mayor Lahr stated that due to the growth of the City and complexities of city government having risen exponentially that the appointment of a full-time City Clerk would further compliment the management structure of the city. Alderman Doering introduced Bill Alderman Fingerhut moved that the rules be waived to allow for second reading on the night of introduction. Second by Alderman Gmelich. A roll call vote was taken with the following results: 2

3 Alderman Pound Yes; Alderman Gmelich, Yes; Alderman Kleinschmidt, Yes; Alderman Fingerhut, Yes; Alderman Doering, Yes; Alderman Raczkiewicz, Yes. Vote in favor being unanimous motion carried 6-0. Alderman Doering gave Bill 2316 second reading and recommended approval. Second by Alderman Fingerhut. A roll call vote was taken with the following results: Alderman Pound, Yes; Alderman Kleinschmidt, Yes; Alderman Gmelich, Yes: Alderman Doering, Yes; Alderman Fingerhut, Yes; Alderman Raczkiewicz, Yes. Vote in favor being unanimous motion carried 6-0. Mayor Lahr announced that Bill 2316 having received a majority vote in favor would stand approved and become Ordinance 2310 upon his signature. The position of City Clerk being by appointment of the Mayor, Mayor Lahr moved that the Board approve the Mayor s appointment of Linda Schulte as full-time City Clerk, second by Alderman Kleinschmidt. A roll call vote was taken with the following results: Alderman Fingerhut, Yes; Alderman Raczkiewicz, Yes; Alderman Gmelich, Yes; Alderman Doering, Yes; Alderman Pound, Yes; Alderman Kleinschmidt, Yes. Vote in favor being unanimous motion carried 6-0. Sign Request Dick s Sporting Goods, West County Center In mid-october 2004 Dick s Sporting Goods bought-out Gaylan s Sporting Goods nationally and effectively started the internal-transition from Gaylan s to Dicks in October of Recently, Dick s Sporting Goods made a request of the Department of Public Works for signage at West County Center. Essentially their signage compares to the Gaylan s signs in size and position (3 large wall signs and 2 entranceway signs) The new signs are white in color with black returns vs. the red lettering utilized in Gaylan s signs. Furthermore, Dick s features a small gold, black, and white logo with their name. This feature is very small and consists of two balls that form a portion of the apostrophe. The Applicant seeks approval at the earliest date. After discussion Alderman Kleinschmidt moved that the sign package as presented be approved, second by Alderman Fingerhut. A roll call vote was taken with the following results: Alderman Pound, Yes; Alderman Gmelich, Yes; Alderman Doering, Yes; Alderman Raczkiewicz, Yes; Alderman Kleinschmidt, Yes; Alderman Fingerhut, Yes. Vote in favor being unanimous, motion carried 6-0. The Director of Public Works was directed to advise the Applicant of the Boards decision to approve the sign package. Resolution Contract for HVAC Maintenance Resolution was removed from the consent agenda for further discussion. Alderman Pound expressed concern over continuing to contract with Corrigan for maintenance services with regard to HVAC at the Department of Public Safety stating the 3

4 continued breakdowns of the boiler at the PSB. The problems surrounding the boiler at the PSB have been chronic and expensive. It appears unacceptable to stay with the status quo. The City Administrator informed the Board that McClure engineering has been called in as a consultant on the problems noted at the PSB. The Director of Parks & Recreation requested that the Resolution be pulled until she has had an opportunity to review the information brought before the Board. The Board directed the Finance Director to review bills relating to HVAC at the PSB, specifically related to Corrigan and McClure Engineering for 2004 and to report her findings to the Board. The matter of Resolution was tabled until a future meeting of the Board of Aldermen. LEGISLATION UNFINISHED BUSINESS None REPORTS FROM STAFF 2005 Meeting Calendar: The City Administrator presented the proposed 2005 meeting calendar for the Board of Aldermen. The calendar mirrors that of the last couple of years, eliminating the second meeting of the Board in the months of June and July and designating same as summer vacation; and by eliminating the second meeting of the Board in the month of December designating that to be Christmas break. The Board unanimously approved the calendar as presented. IESI Trash Service Update: CA, Harms advised the Board regarding the first week of new trash services provided by IESI. Staff reports a smooth transition. The few calls received with regard to the new service were minor in nature and reported to IESI customer service for personal tracking. Staff reported a high degree of confidence in IESI customer service. Election filings: Filings for the April election are unchanged from last report. Incumbents only having filed to date. Last day of filing is January 18 th. Dougherty Ferry Road Bridge Replacement: On Friday the 7 th of January the Director of Public Works and City Administrator attended a briefing at MoDOT along with representatives of the County Highway Department to discuss replacement of the Dougherty Ferry Bridge over I-270. Plans call for a Fall 2007 schedule to commence construction with completion slated for MoDOT s recommendation is to build the bridge out 8 lanes. Typically, MoDOT builds are for 50 years. Which makes the cities decision on the depth of the build critical. Further, MoDOT s request for information contained a beautification issue. Esthetics of the bridge i.e. stamped concrete, landscaping, lighting. MoDOT would factor the cost of beautification into the structure but the cost for any beautification would be borne by the City of Des Peres. 4

5 After discussing the configurations presented by MoDOT the Board of Alderman unanimously agreed to the 8-lane configuration suggested by MoDOT. Further, the Board directed the Director of Public Works to generate a memo to the Board which would set out the possible cost associated with the beautification project, namely lighting, and stamped concrete, and excluding landscaping. Worksession Schedule: Monday, January 17 th, 5:30 PM Board to discuss goals and expectations for 2005; January 24 th, 6:00 PM Bond counsel (Gilmore & Bell) to present bond refinancing February 14 th, 6:00 PM Joint meeting with Public Safety Commission with power point presentation regarding 2005 budget, discussion of specifications of new fire truck. Mayor Lahr advised the Board that at the next meeting of the Board of Aldermen two employees would be honored: Ms. Ann Birtley, Records Clerk, Department of Public Works recipient of the 2004 City of Des Peres Employee of the Year award; and PSO Dan Milberg as the Public Safety Departments 2004 Employee of the Year. Chief Bridges was directed to invite Mrs. Milberg and her son s in order that they may accept the award on behalf of PSO Milberg who is currently deployed to active duty in Iraq flying Black Hawk helicopters. EXECUTIVE SESSION Mayor Lahr requested that the Board authorize an executive session for the purpose of consulting with the City Attorney regarding potential litigation. Alderman Gmelich moved that the Board of Aldermen authorize a closed session in accordance with Section of the Revised Missouri Statutes. Alderman Raczkiewicz seconded. A roll call vote was taken with the following results: Alderman Raczkiewicz, Yes; Alderman Kleinschmidt, Yes ; Alderman Fingerhut, Yes; Alderman Doering, Yes; Alderman Gmelich, Yes; Alderman Pound, Yes. Vote in favor being unanimous, motion carried 6-0. ADJOURNMENT Regular session of the Board of Aldermen adjourned at 8:00 P.M. Rick Lahr, Mayor ATTEST: City Clerk 5

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