VILLAGE OF GLENDALE 30 Village Square Glendale, OH Minutes - Regular Council Meeting, November 1, 2010

Transcription

1 VILLAGE OF GLENDALE 30 Village Square Glendale, OH Minutes - Regular Council Meeting, November 1, 2010 Mayor Hubbard called the Council to order at 7:00pm and led all assembled in the Pledge of Allegiance. By unanimous vote Village Administrator Walter Cordes was appointed acting Clerk for the duration of the meeting. It was determined by the Mayor, and confirmed by Mr. Cordes, that a Quorum of the Council was present. With a number of Glendale residents in attendance, the Village officers attendance was as follows: Joseph Hubbard Mayor Present Monica Alles-White Council Present Debbie Grueninger Council Present Jenny Kilgore Council Present William Aronstein Council Present Ralph Hoop Council Present Brian Messmore Council Present W. Charles Ehlers Clerk Treasurer Absent Walter Cordes Village Administrator Present Dave Warman Police Chief Present Ed Hess Sr. Fire Dept. Captain Present Michael Honerlaw Solicitor Present 1. Approval of the Agenda Mayor Hubbard presented the agenda for approval. Dr. Aronstein moved for approval of the agenda and Mr. Hoop seconded the motion. The agenda was approved by unanimous voice vote. 2. Minutes The Mayor presented the October 14, 2010 Special Council meeting for approval. Mr. Messmore moved for approval and Mr. Hoop seconded the motion. The motion passed by unanimous voice vote. It was decided that the incomplete Oct. 4 th, 2010 minute approval would be tabled for now and considered at next regular meeting. 3. Public presentations The Mayor then presented the traditional Glendale baby proclamations to the following residents; Nicholas Hoffman Emily & Andrew Hoffman 361 E. Sharon (Absent) Monica Anna Rose Iwona & Patrick Rose 7 Matthews Ct. (Absent) Jude Vinson Banker Angela & Vance Banker 140 Oak Street Alexander Filippi Sergio Filippe & Jennifer Chubinski 23 Creekwood Elisabetta Filippi Sergio Filippe & Jennifer Chubinski

2 Jaidyn Taylor Ronald Jones & Jonna Washington 1045 Church Alexander Ford Hall Meaghan & Greer Hall 21 Washington (Absent) Rebecca Juliet Minick Anne Lynn & Brian Minick 818 Kingfisher Alexander Joseph Neukam Brady & Sharon Neukam 321 E Willow Claudia Taylor Simons Stacey & Jon Simons 4 St Edmunds (Absent) Leif Wilhelm Baldridge Devin & Amy Baldridge 760 S Troy Mia Valentine Baldridge Each proclamation recognized a new Glendale birth and the planting of a Japanese Lilac tree in front of each person s house. A group picture was then taken for the news media. The framed proclamation for those absent will be sent to their homes later this week. 4. Old Business Ordinance ; Amending Yard (fence) Regulations of the Glendale Codified Ordinances (GCO). Mrs. Grueninger reviewed the ordinance. The Mayor declared the second read complete. Ordinance ; Amending Sign Regulations of the GCO Mrs. Grueninger again reviewed the ordinance. The Mayor declared the third reading complete, followed by a motion from Mrs. Grueninger to adopt the ordinance, seconded by Mr. Hoop. The motion to adopt the Ordinance passed by voice vote. Ordinance ; Amendment/Addition to Alter, Addition Definitions of the GCO. Mrs. Grueninger reviewed the ordinance. The Mayor declared the second read complete. Ordinance ; Amendment/Addition to & Animals and Dogs at Large of the GCO. Mrs. Grueninger reviewed the ordinance. The Mayor declared the third reading complete, followed by a motion from Mrs. Grueninger to adopt the ordinance, seconded by Mr. Messmore. The motion to adopt the Ordinance passed by voice vote. 5. New Business Ordinance ; Establishing a code enforcement officer and defining authority. Mrs. Grueninger reviewed the ordinance and noted it came from the Police Committee and was strongly recommended. The Mayor declared the first read complete. Ordinance ; An Ordinance increasing the VPGI Fund Appropriations ($929,000) by an additional $88,400, to wit: $1,017,400 Mrs. Grueninger moved for approval of the Ordinance, and Mrs. Alles-White seconded the motion. Mr. Hoop moved to dispense with three reads, and Mr. Messmore seconded that motion. Mr. Cordes explained that the Ordinance is needed because there are not sufficient funds in VPGI to pay for all items while at the same time keeping a sufficient contingency reserve. This ordinance will be used to request an increase from Hamilton County Budget and Settlement. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion for the Ordinance.

3 Ordinance ; An Ordinance authorizing the timely payment for specific capital work, to wit; Emergency repairs for three separate water main breaks totaling $25, and for work to date in the phase II ADA sidewalk ramp project in the amount of $377, said invoices to be paid from the appropriated funds within the VPGI capital fund. Dr. Kilgore moved for approval of the Ordinance, and Mrs. Alles-White seconded the motion. Dr. Aronstein moved to dispense with three reads, and Mr. Hoop seconded that motion. The motion to dispense with the three reads passed by unanimous voice vote, as did the motion for the Ordinance. ORDINANCE ; An ordinance amending Glendale Codified Ordinances (GCO) as described below. Mrs. Grueninger reviewed the ordinance and noted it came from the Laws committee and was recommended as necessary for the business district transitions to the residential district. The Mayor declared the first read complete. Resolution 10-14: To appoint a Chief Executive Officer, a Chief Financial Officer and a Project Manager; To submit the necessary application for the state capital improvement program (SCIP); To execute a project agreement; and to declare an emergency. Mr. Hoop moved for approval of the Resolution, and Mrs. Alles-White seconded the motion. Mr. Cordes explained that this will allow the Village to apply for a SCIP grant to repave Sharon from Morse to Chester. Dr. Aronstein asked if the capital list attached was current and Mr. Cordes reported that it reflects past, present and future capital projects so that the state can view what we are doing with our internal and grant funds. The motion for the Resolution passed by unanimous voice vote. 6. Report from the Mayor The Mayor recognized the following who passed and held a moment of silence in their honor. John Edward Seeman, age 93, Sept. 28, 2010 Katie Turner, age 63, Oct. 19, 2010 The Mayor then recognized the most recent newborns and noted that they too will receive a new street tree and plaque next year. Leslie Rose Sabbagh, Oct. 3, 2010 (Sarah and Robert Sabbagh) Colten Christian VonBargen, June 22, 2010 (Matthew and Heather VonBargen) Mayor Hubbard noted the following in his report; 1. Recycling for the past month reached a record 33.3%, comparing favorably to the month prior our new curbside program (10%) 2. Much work has been done with the department heads in developing a preliminary budget to present to Council Committee. It is now time for each Councilman to contact their department head for a review. After the 15 th of November, we should be done with Committee review and meet as a Committee of the Whole. The Mayor is very pleased with the budget process to date. 3. Mayor Hubbard noted that his getting involved with the Princeton student breakfast program is very much worthwhile and encourages Council to do the same. 4. The Chamber has been working toward finding a wine festival manager and a prospect has surfaced that they like more on that later.

4 5. The Mayor was a pumpkin judge along with Thane Maynard of the Cincinnati Zoo. This was done at the Iron Horse. 6. Dr. Romanos, a professor at the University of Cincinnati, again brought his civics and planning class to Glendale. Mr. Cordes planned out a presentation involving the Mayor, Doreen Gove and Beth Sullebarger, with Q & A and a tour of the Glendale Museum. 7. Lastly, Mayor Hubbard reported that he attended two more Eagle Scout awards. Glendale is becoming well known for cultivating Eagle Scout candidates. 7. Committee Reports Finance (Ms. Grueninger) The Finance Committee did not meet, but will meet Nov. 22 nd, 7pm for the purpose of receiving draft budgets, which are currently in individual committee review. Fire (Hoop) The Fire committee did not meet. Mr. Hoop read a letter from Chief Moore in which it was noted that the fire truck is near completion and the final check will be hand carried to the factory and presented to the company once the truck is favorably inspected. A small crew of volunteer firemen are heading to Louisiana for the purpose of driving it back to Glendale this week. Councilman Messmore noted that some residents are putting leaves on top of fire hydrants, obstructing them and causing a potentially dangerous situation. Mr. Cordes offered to include a note in the next newsletter and hopefully the news media will also help to get the word out. Laws, Claims, & Miscellaneous (Grueninger) Mrs. Grueninger asked the Mayor when committee could meet to discuss the replacement process for the Village Administrator. It was determined that the Laws, Claims and Misc. Committee meeting would be held Nov. 11 th, 5:30pm and that the Administrator s notice/advertisement would be reviewed and a salary range determined. The Laws committee met Oct. 16 th and developed the ordinance that received its first read tonight. They will meet again November 15 th, 7pm for the purpose of discussing pending business. Also, November 8 th, 7pm was set as a meeting date for the Laws and Claims Committee of the Whole to discuss Quiet Zones and Mr. Hoop will chair that special topic meeting. Police (Alles-White) The Police Committee did not meet in October. Mrs. Allis-White reported that she and Councilman Hoop judged pumpkins at the Glendale Elementary School this past week. Chief Warman gave his monthly police report and noted that Lt. Dave LeCompte is soon to graduate from Police Executive Leadership College (PELC). It was noted that there has been a rash of burglaries and that there are no leads to date; residents are asked to call in all suspicious persons that they may see in town. Chief Warman also noted that CodeRed is upgrading their program (for a fee) and more information will follow as it becomes available. Public Buildings & Historic Preservation (Hoop) The Public Buildings Committee met to discuss the marker design for Eckstein School, but no design was finalized. Mr. Hoop met with a group of former Eckstein students and it was determined that a coalition of interested persons should travel to Columbus to request that their

5 wording be accepted on an Ohio historic plaque. The State has suggested that the word Negro should not be used, but it remains the wish of the Eckstein alumni to include it. One proposal is to apply the word Negro to the school building vs. people or children. Mr. Hoop suggested that a possible solution may be to add a single sentence to the end of the plaque as such Eckstein students proposed the wording for this plaque. The Committee will reapply to the State of Ohio with the Committee s preferred wording. Parks and Recreation (Messmore) Mr. Messmore reported on the progress of the restrooms and introduced the contractor (Scott Thurman), who gave a detailed explanation of what has been done to date. The projects, involving the remodeling of three restrooms at our largest parks, remain on schedule. Streets, Public Improvements, and Lights (Aronstein) The Streets Committee did not meet. Dr. Aronstein gave a comprehensive report on the status of many projects and noted that the Village only has about $70K a year to deal with street improvements, and that in spite of that much is done throughout the Village. Grants, he reported, play a critical role in getting the brunt of the work done, including the recent Sharon Rd. to Morse Ave. project, the Village Square, the ADA sidewalk project, the three water main improvement projects, and the Congress Ave. culvert project; all of these being the recipients of substantial grant funding. He went on to note that this year $1,570,000 was received in grants and that over the next two years the state will additionally pay to repave Congress ($550,000) and St. Rt. 4 ($950,000). Pending grants and funding include the RR parking lot adjacent to the Village Square, sidewalks on Chester Rd., and Sharon Avenue from Morse to Chester. Upon concluding his report, he motioned for a verbal resolution to be spread upon the minutes acknowledging Mr. Cordes for his grantmanship and extending Council s appreciation. Dr. Kilgore seconded and all voted unanimously to adopt. Utilities (Kilgore) On Saturday, November 6 th, at 10AM, residents are invited to attend a ribbon cutting in celebration of the completion of improvements to the waste water purification plant. Coffee and donuts will be served and staff will provide staggered tours on the quarter hour. The event ends at 12 noon and Mr. Cordes will send out a reminder via CodeRed. First Suburbs Consortium of SW Ohio (Kilgore) Executive Committee met November 11 th at Silverton City Hall to discuss The Center for Neighborhood Technology s Endorsement Request for Livable Communities Act, Planning Partnership Sustainable Hamilton County Series scheduled for November 19 th. 1 st Suburb s general membership meeting will follow as a Lunch Meeting with Alan Mallach for dialogue & a Hamilton County Land Bank Update. The Hamilton County Municipal League Executive Committee meets the 3 rd Monday morning of each month, the 15 th of this month. The September 29 th meeting that was cancelled due to a scheduling conflict with the Ohio Municipal League Conference in Columbus has since been rescheduled for Tuesday, November 30 th, at the Forest Park Senior Center, Winton Road featuring staff members of the Hamilton County s Administration Department who will provide Hamilton County budget reports. Dinner is served at6:30, the meeting begins at 7PM.

6 Connecting Active Communities Consortium, our local spin-off of Bike Friendly Communities, linking communities in Hamilton County meets typically the second Wednesday of every other month & met October 27, 3 to 5pm, at the Blue Ash Administration Building. Many of our neighboring communities have multi model trails addressed in their village plans and have made significant progress on the sections within their communities. 8. Miscellaneous Business and Reports Report from the Clerk/Treasurer The Mayor and Administrator presented the October financial reports to the Council. Dr. Aronstein noted that we have spent 81% of our budgets while at 83% of the year; a favorable ratio. Dr. Aronstein moved to accept the reports, and Dr. Kilgore seconded the motion. The motion passed by unanimous voice vote. 9. Approval of Expenditures a General Fund b. 338Enterprise Fund Dr. Kilgore moved for approval of the expenditures, and Mr. Messmore seconded the motion. The motion passed by unanimous voice vote. 10. Adjournment Dr. Aronstein made a motion to adjourn the meeting, and Dr. Kilgore seconded the motion. The motion passed by unanimous voice vote, and the Mayor adjourned the meeting at 9:00 pm. Attest: Mayor Joseph C. Hubbard Clerk/Treasurer, W. Charles Ehlers