VILLAGE OF CARROLLTON CARROLLTON, OHIO COUNCIL MINUTES 7:00 O CLOCK P.M. SEPTEMBER 12, 2016

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1 VILLAGE OF CARROLLTON CARROLLTON, OHIO COUNCIL MINUTES 7:00 O CLOCK P.M. SEPTEMBER 12, 2016 Village council met in regular session on the above date and time in the council chambers of the Municipal Building with Mayor William Stoneman presiding over the meeting. MEDIA: Sara Klein (Mr. Thrifty) and Leigh Ann Rutledge (Free Press) VISITORS: Cathy Mills, Ken Joseph, Jeff Tipton, Valerie Yost, Julie Williams, John Shockey, Bob Ellington, Tom Konst, Angela Gonda, Blaine Strawder CALL TO ORDER: Mayor William Stoneman called the meeting to order at 7:00 o clock P.M. and those present recited the Pledge of Allegiance. PRAYER: Prayer was given by Village Administrator, Mark Wells. ROLL CALL: Mayor took the following roll call: Locke, here: Gonda, here; Barto, here; Parker, here: Lambert, here. Barto made a motion to excuse Modranski due to illness and Lambert seconded the motion. Roll call vote: Locke, yes; Gonda, yes; Barto, yes; Parker, yes; Lambert, yes. Vote being 5-0, Also present were Clerk-Treasurer, Darla Tipton; Village Solictor, Clark Battista and Village Administrator, Mark Wells. MINUTES: Barto moved to approve the minutes from the Aug. 22, 2016 meeting with an amended correction that Gonda made council aware that it stated that council was told a few months ago about the bank reconciliation and Gonda wanted that taken out because he went through all of his minutes and never found where it was ever brought before council. Parker seconded the motion. Roll call vote: Lambert, yes; Locke, yes; Gonda, yes; Barto, yes; Parker, yes. Vote being 5-0, SUPERVISORS REPORTS: Chief Bob Ellington gave a report about the totaled police cruiser and shared pictures of the new vehicle with council he is wanting to purchase for the Police Department. He ask council when the insurance check arrives if instead of the check being deposited into the general fund if it could go back into his capital outlay for the police department. He wants to purchase a Ford Interceptor that is a demo for a construction company right now. It has 35,000 miles on it and the

2 purchase price would be $33,000. He said the insurance company would be sending the village a check for $19, Gonda made a motion to do whatever it takes to put the check into the general fund and make sure it gets back into capital outlay for the police department. Locke seconded the motion. Roll call vote: Gonda, yes, Barto, yes; Parker, yes; Lambert, yes; Locke, yes. Vote being 5-0, motion carried. Visitors: CHS Student Council requested from council to hold a Homecoming Parade on Sept. 21, Lineup would be at 6:00 P.M. and Parade would start at 6:30. Gonda made a motion to allow them to hold the parade and Locke seconded the motion. Roll call vote: Barto, yes; Parker, yes; Lambert, yes; Locke, yes; Gonda, yes. Vote being 5-0, COMMITTEE REPORT: Tom Konst spoke about the Planning Commission meeting that was held on August 24, He explained that the board had voted to change the zoning from the JcPenneys building down to Ed Longs and on the other side of the street from the alley beside the jail down to the parking lot from RD to B-1. He also told council that the board had voted for the annexation of the school property and the industrial road. CLERKS REPORT: Clerk Tipton ask council if they had a chance to get on line and check out the online checkbook and most of them responded that they didn t receive the so the information was passed on to them again and there is no time limit for them to get back with Clerk Tipton. But we can go live with council s approval. Also she spoke about the treasurer s report for August and council had a copy of it in front of them and the balance was now at And explained that there were months that were not closed in the system also that through things off and that with the help of software solutions training we now have a better understanding of what the issues are and also two members of my team are here and they have been working hard on this issue. Lambert did let council know that she was made aware of the bank reconciliation when she happen to me in the clerk s office one day, Clerk Tipton had mentioned it to her and she said at the time it was being worked on still. So Lambert didn t feel it should be brought before council at that time and there were no committee meetings scheduled at that time. VILLAGE ADMINISTRATORS REPORT: 1. Fire Department Equipment bids were opened (4 total) and are currently under review by Chief Mesler. 2. Met with architects and engineers, along with Village Water Superintendent, Waste Water Superintendent and Fire Chief to review preliminary plans for the upcoming school project. 3. Met with representatives from Ovivo USA to discuss a different option to address screening and filter replacement at Waste Water Plant and are currently reviewing proposal. 4. Attended Family and Children First Council Meeting. 5. Met with Dale Alexander of Carroll County Parks District and Harrry Matter of Civil Deisgn Associates to discuss local share of grant application for stream slippage control. 6. Attended pre-con meeting on Ray Ave Waterline Replacement Project, work to begin Wed. Sept. 14 th and to be completed by Oct Requested a proposal from Gotch and Company for the replacement of two dead trees on the square. 8. Met with Solid Waste representative and Tom Ferrell to coordinate distribution of complimentary composting leaf bags and pickup. (see press release)

3 9. Request permission for Antique Tractor parade on Oct. 14 at noon. Route approved by Police Dept. 10. Attended a meeting with ODOT AND OMEGA on upcoming projects in the county. 11. Antique Tractor Parade scheduled for Oct. 14, 2016, Lambert made a motion to allow the parade and Barto seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, MAYORS REPORT: a. Ordinance No An Ordinance authorizing entering into contract with WSOS COMMUNITY ACTION COMMISSION. Mayor Stoneman gave Ordinance No the third and final reading. Gonda moved to approve Ordinance No and Barto seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, b. Ordinance No An ordinance authorizing entering into a contract with Ohio First Responder Grant. Mayor Stoneman gave Ordinance No the third and final reading. Gonda moved to approve Ordinance No and Barto seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, c. Ordinance No An ordinance amending Ordinance No to modify additional compensation of hourly employees for certification obtained. Mayor Stoneman gave Ordinance No the third and final reading. Parked moved to approve Ordinance No , and Lambert seconded the motion. Roll call vote: Locke, yes; Gonda, abstain, Barto, yes; Parker, yes; Lambert, yes. Vote being 4-0-1, d. Resolution No A resolution amending original appropriations ordinance for 2016 and declaring it an emergency. Parker moved, seconded by Lambert to suspend the rules for three readings as an emergency. Roll call vote: Locke, yes; Gonda, yes; Barto, yes; Parker, yes; Lambert, yes. Vote being 5-0, Mayor Stoneman gave Resolution No the first and only reading as an emergency. Parker moved to approve Resolution No seconded by Lambert, Roll call vote: Locke, yes; Gonda, yes; Barto, yes; Parker, yes; Lambert, yes. Vote being 5-0, e. Resolution No Authorizing Omega to Prepare and Submit Application to Participate in OPWC State Capital Improvement Program. Lambert moved to suspend the three readings as a non-emergency, and Barto seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, Mayor Stoneman gave Resolution No the first and only reading as a non- emergency. Gonda moved to approve Resolution No seconded by Lambert. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, Effective 30 days. f. Ordinance No approving the Statement of Services provided to property owners in Carrollton Village School annexation Area and declaring it an emergency. Lambert moved to suspend the rules for the three readings and Locke seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, yes; Barto, yes. Vote being 5-0, Mayor Stoneman gave Ordinance No the first and only reading as an emergency. Lambert moved to approve Ordinance No ,

4 seconded by Locke. Roll call vote: Locke, yes; Gonda, yes; Barto, abstain; Parker, yes; Lambert, yes. Vote being 4-0-1, Locke made a motion to enter into a contract with Eric Williams on the annexation and Lambert seconded the motion. Roll call Vote: Locke, yes; Gonda, yes; Barto, yes; Parker, yes; Lambert, yes. Vote being 5-0, g. Barto made a motion to have Clark draw up a resolution for the bicycle route and Lambert seconded the motion. It will be from 39 to 43 and will happen in the year Roll call vote: Locke, yes; Gonda, yes; Barto, yes; Parker, yes; Lambert, yes. Vote being 5-0, Mayor Stoneman pointed out that in the Village, Political Signs are not permitted to be Put Up in people s yards until 30 days before the Nov. 8, 2016 election. So the Police Department was In charge of removing them. PAYMENT OF BILLS: Locke moved to approve the bills for payment, seconded by Barto. Roll call vote: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Locke, yes. Vote being 5-0, PUBLIC: Blaine Strawder ask about Zoning Changes for 2 nd Street S.E. and was told by Clark Battista that he will need a map with the actual area that needs to be rezoned and Clark will need to draw up an ordinance for council. Valerie Yost wanted council to know that also with February Treasurer s report balance being off that there were state taxes that were not paid also. So the balance was off more than the 172 and something. Julie Williams wanted council to know that acouple months she hadn t reset the financial side of system and also one month the payroll side hadn t been reset so it would throw off the checkbook balance and everyone had been working hard to try and find the errors. And with software Solutions help they have shared a lot of information with us on where to find mistakes. After further discussion Lambert moved to agree to hire Warner Warner for a price of $900-$1,200 to reconcile the books for the Village. And Barto seconded the motion. Roll call vote: Parker, yes; Lambert, yes; Locke, yes; Gonda, no; Barto, yes. Vote being 4-1, Mrs. Gonda said if Tipton would of inherited the problem the discrepancy would be the same every month. However, the discrepancy has been a different amount each month. Mrs. Gonda requested a MP-3 copy of the August 22, 2016 meeting and it will be provided for her. PRESS: Sara ask for the Clerk s employees last names and they provided their last names for her also. ADJOURNMENT: No further business. Barto moved for adjournment at 8:15 o clock P.M., seconded by Locke. Roll call vote: Gonda, yes; Barto, yes; Parker, yes; Lambert, yes; Locke, yes. Vote being 5-0,

5 /s/ Darla Tipton Darla Tipton, Clerk/Treasurer /s/ William J. Stoneman William J. Stoneman, Mayor Published on the Village of Carrollton website September 28, 2016 thru December 31, 2016