All Trustees were present; Fiscal Officer Richter arrived at 6:05 PM

Transcription

1 The Chester Township Board of Trustees met in regular session Thursday, October 11, 2018 in the Town Hall Meeting Room at 6:00 P.M. Chairman Ken Radtke, Jr. presided and appointed Trustee Rogish as Clerk pro tem as the Fiscal Officer was not yet present. Roll Call: All Trustees were present; Fiscal Officer Richter arrived at 6:05 PM Pledge of Allegiance to the Flag The Board led the audience in reciting the Pledge of Allegiance to the Flag. Approval of Minutes Mr. Radtke moved to approve the minutes of the Board of Trustees meetings dated 9/27/18 and 10/8/18 as presented to the Board by the Fiscal Officer. Mr. Mazzurco seconded. Vote unanimous; motion passed. Executive session Mr. Radtke moved to enter into executive session at 6:01 PM pursuant to Ohio Revised Code (G) (4) - Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Mr. Mazzurco seconded. Roll call vote: Mr. Radtke, yes; Mr. Rogish, yes; Mr. Mazzurco, yes. Motion passed. The Police Chief was invited into the executive session. A conference call would be made with Mike Esposito of Clemans Nelson and the Road Superintendent. The Board reentered public session at 7:59 PM. Chief Purchase left the executive session at 6:36 PM, the Road Superintendent and Fiscal Officer joined the executive session at approximately 6:05 PM. Public Comments/Questions There were no comments or questions from the public at this meeting. Department Business Road Department Mr. Radtke moved to approve first day of sick leave for Sandy Harper starting 9/28/18 per sick leave policy. Mr. Rogish seconded. Vote unanimous; motion passed. Department Business Fire Department Mr. Radtke moved to grant Josh Puskar a one month leave of absence for the month of November. Mr. Rogish seconded. Vote unanimous; motion passed. Department Business Police Department Mr. Radtke moved to approve after the fact up to $1, payable to Lake Erie Graphics for the addition of graphics to both new cruisers from Motor Vehicle Accessories. Mr. Radtke asked about the after the fact notation. Chief Purchase had received a phone call that he could now move the 2 nd vehicle in to get the work done on it as well. Department Business Zoning Department 1

2 Zoning Board terms are expiring 12/31/18. Mr. Rogish thought members should be sent a letter advising them of their expiring term. There is still an open alternate position on the Zoning Commission. The Trustees need to think about the necessity of the alternate positions on either board. Because of the Board of Zoning Appeals purpose, a quorum is necessary each time. Mr. Rogish reported there were no applications received for the zoning Administrative Assistant. Mrs. Cotman would revise the advertisement. The Universal Admin Assistant has zoning coverage in her job description, but would have difficulty attending evening meetings. The UAA could be used to cover daytime activities such as faxing notices and making copies. The Zoning Chair wanted specified hours to be worked inside Town Hall. The Fiscal Officer would review the hours worked for each zoning board. Purchase of a laptop for the zoning secretary to transport back and forth was discussed. The Dictaphone was reported as having failed during a meeting and the Trustees discussed a replacement which would cost approximately $ If another laptop is purchased, a new software license would need to be bought as well. An advertising schedule was discussed Mr. Radtke moved to advertise with the revised description part time Administrative Assistant of the Chester Township Zoning Commission in the Chesterland News, indeed.com, Geauga Maple Leaf, News-Herald on October 17 and 21, and also at Kent State and Lakeland at the discretion of Trustee Rogish with applications received by 4 PM at Town Hall on October 24. Mr. Rogish seconded. Vote unanimous; motion passed. New Business Mr. Radtke moved to reschedule the November 22 Board of Trustees meeting to November 20 at 6:00 PM due to the Thanksgiving Day holiday. Mr. Rogish seconded. Vote unanimous; motion passed Mr. Radtke moved to approve $ payable to the Geauga County Township Association for Joe Mazzurco, Craig Richter, Bob Rogish and Ken Radtke to attend the November 14, 2018 Quarterly Dinner Meeting hosted by Middlefield Township. Mr. Rogish seconded. Vote unanimous; motion passed. NOPEC was requesting a name for a voting representative. By default, the Trustee Chair is the NOPEC representative. The Board would need to make a motion to appoint someone other than the Chair. In addition, the Trustees needed to submit a proxy for the November 13 General Assembly meeting Mr. Radtke moved to submit a proxy to NOPEC appointing South Russell Mayor William Koons to be Chester Township s designee at the November 13, 2018 General Assembly meeting. Mr. Rogish seconded. Vote unanimous; motion passed. The revised employment application form would have the social security number portion removed Mr. Radtke moved to accept the revised employment application form and incorporate it into the policy manual effective October 11, Mr. Rogish seconded. Vote unanimous; motion passed. Township Park Quotes had been received for Park playground repair estimates. The Park Board reached out to multiple companies, two of which declined to submit estimates. The Trustees examined the quotes in detail Mr. Radtke moved to approve up to $14, to SWB Landscaping, Snyder Rd., Chagrin Falls, OH for improvements to the school age and preschool play areas at Parkside Park. Mr. Rogish seconded. Vote unanimous; motion passed. Quotes for tree removal in the park would be obtained in the near future. Mr. Rogish suggested having a certified person come out to examine the trees to confirm the need for removal. Van Curen would be contacted. 2

3 Mr. Radtke moved to approve the use of the grass field at Parkside Park from 5:30 to 7:00 PM on October 23, October 25, October 30 and November 1 for West Geauga Soccer Club practice on turf, and waive any associated fees. Mr. Rogish seconded. Vote unanimous; motion passed. Planning Committee The Planning Committee attended the W. Geauga School System s planning meeting this past Tuesday. It was very interesting and covered consolidation of schools, building of new schools, rehabbing the old ones, etc. Mr. Radtke would have the school the information to the elected officials. Mr. Rogish is on the school committee as an advisory person, as are the Russell and Chester Fire Chiefs and Chief Purchase. Financial Items Mr. Radtke moved to approve the following intra-fund transfers as listed below. Mr. Rogish seconded. Vote unanimous; motion passed. Fun d Amount From Account To Account Purpose 1 PD Small Tools & Minor Equipment Requested per MP 10/1/18 2 RD Improvement of Sites Motion PD 2, Other/Police Other Expense Salaries Requested per MP 10/2/18 4 EMS 2, Repairs and Maintenance/Motor Vehicles Other/Other Expenses/Personal Equipment Requested per JW 10/2/18 5 RD 10, Motor Vehicles Contracted Services Motion Cem Other/Salaries Medicare Payroll 10/20/18 7 Cem $ Medicare $ Other/Other Expenses OPERS Payroll 10/16/18 8 Gen 1, Improvement of Sites Buildings/Parks & Recreation Salaries Payroll 10/16/18 9 PD 11, Insurance Benefits Operating Supplies/Gas & Diesel Chardon Oil 10 FD Operating Supplies/Gas & Diesel Chardon Oil Mr. Radtke moved to approve an adjustment to the following purchase orders as listed in the table below. Mr. Rogish seconded. Vote unanimous; motion passed. Original PO Number Type Amount Payable To Adjustment New Amount Reg $3, Cuyahoga Asphalt -$1, $1, Mr. Radtke moved to approve and sign the following purchase orders as listed below. Mr. Rogish seconded. Vote unanimous; motion passed. Dept PO # Type Amount Payable To Comments 1 FD RD Reg $1, Rice Oil Co. Cleaning of oil/water separators 2 EMS T&N 1, Countryside Truck Repl front brakes, drums eng RD Reg 10, Chesterld Electric LED lighting in garage bays 4 RD T&N $1, Kokosing Matls Invoice # PD FD RD T&N 16, Chardon Oil Invoice

4 Mr. Radtke moved to approve after the fact and sign EFT direct deposit transaction in line item 1 in the table below. Mr. Rogish seconded. Vote unanimous; motion passed. A time sheet submitted for the last payroll was missing an employee line item and it was not discovered until after payroll was run Mr. Radtke moved to approve and sign the EFT direct deposit transaction in line item 2 in the table below. Mr. Rogish seconded. Vote unanimous; motion passed. Payroll Date Starting Ending Posting Description 1 10/4/ /4/18 payroll 2 10/16/ /16/18 payroll Mr. Radtke moved to approve and sign the following checks as listed below. Mr. Rogish seconded. Vote unanimous; motion passed. Check Run Date Starting No. Ending No. 1 10/12/ /16/ /12/ Fiscal Officer s note: the last check number used on 9/28/18 was Mr. Radtke moved to approve and sign the following withholding vouchers as listed below. Mr. Rogish seconded. Vote unanimous; motion passed. Voucher Payee Amount Dated Description First National Bank EFTPS /4/18 Employee & employer withholding Federal Treasurer, State of Ohio /4/18 Employee & employer withholding State First National Bank EFTPS 18, /16/18 Employee & employer withholding Federal Ohio Department of Taxation /16/18 Employee & employer withholding Local School Dist Treasurer, State of Ohio 3, /16/18 Employee & employer withholding State Public Employees Retirement System 20, /16/18 Employee & employer withholding - Retirement Mr. Radtke moved to void the following transactions as listed below. Mr. Rogish seconded. Vote unanimous; motion passed. Type Date Number(s) Payee/Vendor/Entity Amount Reason Voucher 9/28/ NAPA Auto Parts $ Incorrrect Fiscal Officer s Report ACH Presented for Signature Number Payment Number Payee Period Amount Transferred Date Ohio Withholding Tax Treasurer State of Ohio 9/1/2018-9/30/2018 2, Treasurer State of Ohio 9/1/2018-9/30/ Treasurer State of Ohio 9/1/2018-9/30/2018 3, Treasurer State of Ohio 9/1/2018-9/30/ Local School District Withholding Tax Total 5, /7/ Ohio Dept of Taxation 9/1/2018-9/30/ Ohio Dept of Taxation 9/1/2018-9/30/ Ohio Dept of Taxation 9/1/2018-9/30/ OPERS Total /7/2018 4

5 Ohio Public Retirement Syst Pay Period End Date Sept Ohio Public Retirement Syst Pay Period End Date Sept 18 21, Ohio Public Retirement Syst Pay Period End Date Sept 18 19, Total 40, /30/2018 Chester Township Bank Reconciliation Reconciled date 7/31/2018 Prior UAN Balance $4,645, Actual Receipts + 2,698, R/E Receipts 1,585,900 Transfers for UAN Only Total Receipts = 2,698, Payments - 1,240, Transfers for UAN Only Total Payments = 1,240, Adjustments GCA - Tax Receipt Adjusted (200.00) CGS Medicount Receipt Adjusted Adjustments - Current UAN balance as of 7/31/2018 $6,103, Other adjusting factors + Other adjusting factors - - Adjusted UAN balance as of 7/31/2018 $6,103, Entered bank balances as of 7/31/2018 $6,192, Deposits in transit Outstanding payments - 89, Outstanding adjustments Outstanding adjustments Other adjusting factors Other adjusting factors Adjusted bank balances as of 7/31/2018 6,103, Check 0.00 Chester Township Bank Balances As of 7/31/2018 Business Banking $250, EMS Rescue Account 0.00 HRA Health Account 0.00 FNB Sweep Account 5,932, Star Ohio 10, Total $6,192, Open/Ongoing Items The sick leave policy was reinstated at a special meeting on Monday, October 8. It had been erroneously omitted from the revised policy manual. A public record request had been made for Revisions 1 and 2 of the policy manual. Upcoming Items/Deadlines Veterans Day ceremony Sunday, November 11 the Park Board would be contacted for their involvement. Discussions The Trustees had received a resolution of support for the HB 602 Clean Water Fair Pricing Act. Mr. Radtke had reached out to Senator Eklund and Representative LaTourette and would meet with the Senator on October 25. Senator Eklund would send a letter of support of the House Bill. Mr. Rogish stated that Representative LaTourette is in support of the bill as well. The Trustees would submit a letter of support as well. - 5

6 ADJOURNMENT: There being no further business before the Board, Mr. Radtke adjourned the meeting at 9:08 P.M. Respectfully submitted, Craig S. Richter, Fiscal Officer _November 8, 2018 Motion Approval Date Ken Radtke, Jr., Chairman Robert J. Rogish, Jr., Vice-Chairman Joseph C. Mazzurco, Trustee 6