City Of Woodland City Council Meeting Agenda Summary Sheet

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1 City Of Woodland City Council Meeting Agenda Summary Sheet Agenda Item: Approval of minutes for March 31, April 21 and 28, Agenda Item #: ( B) Consent For Agenda of: 05/05/2014 Department: Clerk/Treasurer Date Submitted: 04/29/2014 Cost of Item: BARS #: Amount Budgeted: Description: Unexpended Balance: Department Supervisor Approval: Mari E. Ripp, Clerk-Treasurer / s / Committee Recommendation: n/a Agenda Item Supporting Narrative (list attachments, supporting documents): March 31, 2014 Special meeting / WQCC April 21, 2014 Regular meeting April 28, 2014 Special meeting / workshop Summary Statement/Department Recommendation: Recommend approval.

2 March 31, 2014 DRAFT The SPECIAL Joint Meeting of the Woodland Quality Community Coalition (WQCC) Woodland City Council, Woodland School District and Port of Woodland was held on the above date at the Woodland Police Station, Council Chambers, 200 E. Scott Avenue, Woodland. The meeting was called to order at 6:05 p.m. by School Board Chair Janice Watts. WQCC Woodland Quality Community Coalition Mission Statement Community stakeholders promoting common values, visions & goals for Woodland and the Lewis River Valley. City of Woodland Woodland School District Mayor Grover Laseke Superintendent Michael Green Councilmember Marshall Allen Boardmember Jeremy Stuart Councilmember Jennifer Heffernan Boardmember Janice Watts Councilmember Susan Humbyrd Boardmember Jim Bays Councilmember Marilee McCall Councilmember Scott Perry Port of Woodland Councilmember Benjamin Fredricks Commissioner Dale Boon Councilmember Al Swindell Commissioner Paul Cline Public Works Director Bart Stepp Community Development Planner Amanda Smeller Cowlitz County Public Works Director Kent Cash Berger ABAM Jilma Jimenez Nelson Holmberg Sam Adams OPENING REMARKS and INTRODUCTIONS WORKSHOP A presentation was given by Jilma Jimenez, Berger ABAM on the Scott Avenue Reconnection Project and different options for the crossing. FUTURE MEETING SCHEDULE July 16, 2014, hosted by Port of Woodland October 15, 2014, hosted by the City of Woodland November 13, 2014, WQCC host at Chamber After Hours Event at School Commons ADJOURNMENT The meeting was adjourned at 7:52 p.m.

3 Grover B. Laseke, Mayor Minutes approved: Attest: Mari E. Ripp, Clerk Treasurer These minutes are not a verbatim record of the proceedings

4 April 21, 2014 DRAFT The REGULAR Meeting of the Woodland City Council was held on the above date at the Woodland City Hall, Council Chambers, 200 E. Scott Avenue, Woodland WA. The Regular meeting was called to order by Mayor Grover Laseke at 7:00 p.m. The Pledge of Allegiance was recited. PRESENT: ABSENT: STAFF: Councilmember Jennifer Heffernan Councilmember Marilee McCall Councilmember Marshall Allen Councilmember Susan Humbryd Councilmember Benjamin Fredricks Councilmember Scott Perry Councilmember Al Swindell (excused) City Attorney William Eling Police Chief Brad Gillaspie Clerk Treasurer Mari Ripp Community Development Planner Amanda Smeller Public Works Director Bart Stepp CITIZEN COMMUNICATIONS FOR ITEMS NOT ON THE AGENDA None CITIZEN COMMUNCIATIONS FOR ITEMS ON THE AGENDA None PROCLAMATIONS 1. Proclamation: Community Development Block Grant week April 21 26, Proclamation: Mental Health Month May, 2014 Eric Yakovich, Executive Director, Cowlitz County Guidance Association was present to accept the proclamation and presented information. 3. Proclamation: Arbor Day April 25, There will be a tree planting ceremony at Woodland TEAM High rd Street, 1:30 p.m. and followed by a planting ceremony at Horseshoe Lake Park. Ben Thompson, WA Dept. of Natural Resources Urban and Community Forestry presented information on the programs and the Tree City USA designation. AGENDA APPROVAL Councilmember Humbyrd moved to approve the Consent. Councilmember Allen seconded the motion. Vote: 6 0 Yes: Heffernan, McCall, Allen, Humbryd, Fredricks, Perry; No: None Abstained: None; Absent: Swindell Motion passed unanimously.

5 REPORTS OF CITY OFFICERS (Limited) Mayor CONSENT ITEMS Letter to WA State Liquor Control Board re: Domenico Farms application for Marijuana License Well City Award 2014 A. Clerk Treasurer Approval of Claims voucher warrants number through for the first half of the month of April, 2014 in the amount of $594, B. Clerk Treasurer Approval of minutes of April 7 & 14, 2014 C. Clerk Treasurer AWC Workers Comp Retro Program Service Fee for 2014 Councilmember Humbyrd moved to approve the Consent Agenda. Councilmember Allen seconded the motion. Vote: 6 0 Yes: Heffernan, McCall, Allen, Humbryd, Fredricks, Perry; No: None Abstained: None; Absent: Swindell Motion passed unanimously. MISCELLANEOUS Ordinance No relating to dogs, cats and other pets. Continued to a future meeting. City Attorney is reviewing and working on it with the Police Chief. Councilmember McCall asked if anyone has signed up for the Community Survivors for Economic Development at the Great Wolf Lodge on May 14 or 15. The Mayor stated he had passed it onto JJ Burke at the Chamber. She volunteered to attend. Also a session on May 8 th at Portland State University called Intertwine about Parks, trails, etc. It is a free event but registration is required. If interested contact her. A reminder that this Thursday is the Chamber After Hours from 5 7pm at the Holland America Bulb Farms. There is a Regional Fire Authority meeting tomorrow evening, April 22 nd. There will be a committee report from the Legislative Committee. ADJOURNMENT Councilmember Humbyrd moved to adjourn the meeting. Councilmember Fredricks seconded the motion. All: Yes. The meeting was adjourned 7:20 p.m. Minutes approved: Grover B. Laseke, Mayor

6 Attest: Mari E. Ripp, Clerk Treasurer These minutes are not a verbatim record of the proceedings. A recording is available in the office of the Clerk Treasurer

7 April 28, 2014 DRAFT The SPECIAL Meeting of the Woodland City Council was held on the above date at the Woodland City Hall, Council Chambers, 200 E. Scott Avenue, Woodland WA. The Special meeting was called to order by Mayor Grover Laseke at 7:00 p.m. PRESENT: ABSENT: STAFF: Councilmember Jennifer Heffernan Councilmember Marilee McCall Councilmember Marshall Allen Councilmember Susan Humbryd Councilmember Benjamin Fredricks Councilmember Scott Perry Councilmember Al Swindell Police Chief Brad Gillaspie Clerk-Treasurer Mari Ripp Community Development Planner Amanda Smeller Public Works Director Bart Stepp WORKSHOP- *Indicates action at an upcoming regular council meeting 1. Presentation: Brett Kelso, Executive Director at the Children s Justice & Advocacy Center and Sue Bauer, Cowlitz Co. Prosecutor presented information on the Children Justice & Advocacy Center. They are requesting $40,000 annual funding from all the cities ($1,600 for each entity) in Cowlitz County to fund a unified Center and avoid duplication of interviews and services. 2. Mayor a. Strategic Planning. Mayor contacted John Luthy and discussed strategic planning for the City of Woodland. Luthy is currently working with Cowlitz County on their plan. Mr. Luthy has written a book, Planning the Future and Mayor Laseke distributed the book to the council and staff to read. While Mr. Luthy is in the area, he offered to meet with the City Council, at no charge, and discuss Woodland s planning for the future. The council concurred that meeting with him is a good idea and would like to see what is needed to get started and next steps. Old Business/Pending items: b. Property purchase at 762 Park Street (lot next to Library) Mayor reported on the status of this item. No direction for action was given at this time and it will be tabled for now.

8 c. Gateway Electronic signage Mayor reported and asked for council direction on this item. Council requested additional information on this topic. Clerk-Treasurer will the information to everyone. Mayor will report back at a future meeting. d Exempt Salary Survey/Step Plan Mayor met with Jim Zdillar. Cowlitz County Commissioners authorized Mr. Zdillar to review the City s exempt salary and benefit packages and report back to the council. e. Personnel Policy update This item is combined with the item above for review by Jim Zdillar. f. Format and committees Mayor noted that action and further review is set for the June workshop meeting. A memo dated March 19, 2014 with the Mayor and Dept. Head recommendation was discussed. Suggestions were to have 3 councilmembers on each committee, to have a central futures agenda planning document, a review of the council committees ordinance/resolution after this work is done, a possible extension of the current June deadline. 3. Fire a. Department Report March, 2014 Councilmember McCall reported on the Regional Fire Authority (RFA) meeting recently held. Timeline is to have it on the ballot in Clerk-Treasurer a. Department Report - April 28, 2014 b. Invoice Cloud Online payments and Bill Presentment Continued for further information at the May workshop meeting. Clerk-Treasurer will get information on different pricing options. c. Vision EBPP (Electronic Bill Payment and Presentment) Same as above. d. *Revised Interlocal Agreement with Clark County re: Document Recording Fee and HB2060 The Council recessed at 8:48 p.m. to 8:53 p.m. e. Recording software replacement Two options will be presented to the council at the May workshop meeting. f. The Big Idea funding for Woodland Visitor Center and other cities. Clerk-Treasurer Ripp reported she is getting clarification on the funding and distribution of the funds and how the newly revised agreement determines this. 5. Public Works a. Department Report April 28, 2014 b. City Traffic Impact Fee report c. 503 and E. Scott Intersection Project future presentation and alternatives on May 12th d. Horseshoe Lake Park Path Trail project construction began in April. Trail has been graded and rocked and parking lot has been regarded. Paving is scheduled for April 30 th, weather permitting. e. Future City Hall Property Workshop on May 12 th f. Street sweeping contract will be awarded as a Small Works Contract

9 g. Landscaping at the Triangle. This area is being re-landscaped by Tsugawa Nursery in conjunction with the new Welcome to Woodland sign. 6. Planning a. Department Report April 23, 2014 b. Planning Commission Open House re: Gateway Rezone on May 15 th c. *Hearing Examiner contract renewal d. *I-502 Marijuana zoning moratorium extension for First Reading on May 5 th ; Public Hearing and Final Reading will be on May 19 th e. Pre-Application held for Taco Bell; possible opening by Thanksgiving f. Comprehensive Plan and update with Eric Eiseman, consultant. Councilmember McCall requested that staff have the consultant present to the policy makers (council) and get direction and then send it to the Planning Commission for further work. 7. Police a. Department Report April 21, 2014 b. Dept. participated in Walmart Easter event c. Dept. participated in Every 15 minutes at Woodland High School; also in the Stranger Danger at the pre-school d. Cell phone equipment and service ADJOURNMENT Councilmember Allen moved to adjourn. Councilmember Fredricks seconded the motion. Vote: 6-0 Yes: Heffernan, McCall, Allen, Humbryd, Fredricks, Perry; No: None Abstained: None; Absent: Swindell Motion passed unanimously. The meeting was adjourned at 9:48 p.m. Minutes approved: Grover B. Laseke, Mayor Attest: Mari E. Ripp, Clerk-Treasurer These minutes are not a verbatim record of the proceedings. A recording is available in the office of the Clerk-Treasurer

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