COUNCIL. December 12, 2011 at 7:00 o clock P.M.

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1 COUNCIL December 12, 2011 at 7:00 o clock P.M. Village council met in regular session on the above date and time in the council chambers of the Municipal Building with the following members present: Dan Locke, Frank Leghart, Andrew Gonda, Luke Grimes and Wilma Lambert. Also present were Village Solicitor Clark Battista, Village Administrator Dennis Roudebush and Clerk-Treasurer, Judi Noble. Council member Mary Ann Miller was absent due to illness. Mayor David Flanary presided over the meeting. NEWS MEDIA: Leigh Ann Rutledge (Free Press), Georgette Huff (Mr. Thrifty), and Nancy Schaar (Times Reporter). VISITORS: Ken Skinner, Police Chief Ron Yeager, Fire Chief Tom Mesler and Cathy Mills. CALL TO ORDER: Mayor Flanary called the meeting to order at 7:00 o clock P.M. and those present recited the pledge of allegiance. MINUTES: Lambert moved to approve the minutes of the November 28, 2011 council meeting as written and presented. Roll call: Locke, yes; Leghart, yes; Miller, absent; Gonda, yes; Grimes, abstain and Lambert, yes. Vote being 4-0, motion carried. Grimes moved to approve the minutes of the December 6, 2011 special council meeting as written and presented. Roll call: Lambert, yes; Locke, yes; Leghart, yes; Miller, absent; Gonda, yes; and Grimes, yes. Vote being 5-0, motion carried. COMMITTEE REPORTS: WATER/SEWER COMMITTEE: Leghart advised the committee met this evening at 5:35 P.M. and discussed the following: 1) WWTP: Discussed some issues such as our share of the project is $780,000 of which we had a loan of $440,000. The first payment on the loan of $137,000 will be due in ) INCREASE OF SEWER RATES: Committee is recommending an increase in sewer rates to make the debt service payment and cover operating expenses of the WWTP. Recommendation would be for three readings on the ordinance rather than an emergency. Proposed increase to $.006 per gallon for a minimum of $12.00 for inside rates and $.0087 per gallon for a minimum of $17.40 for outside rates. Discussed considering the voiding of the purchase order for the 4 th Street sewer line replacement until next year. Discussed the possibility of the dump truck purchase being made out of the USDA grant as well as the purchase of a generator. Also discussed suspending the OWDA payment for the 2 nd payment in ) WATER TESTS: Superintendent Leslie advised the water sampling of oil/gas drilling has been done and results show there are no contaminates found in our water relating to oil/gas drilling. 1

2 4) OIL/GAS LEASES: Rex Energy has made an offer of $5,800 per acre with a 20% royalty on gross. STREET AND ALLEY COMMITTEE: Gonda advised the committee met this evening at 6:36 PM and discussed the following: 1) WEEDS: Discussed codified ordinance Chapter 557 on weeds. Police Chief advised the department is sending out 40 plus letters and discussed removing Section , which is notice to the owner, due to the large cost of those letters. 2) REIMBURSEMENT REQUEST: Received a request from Marge Thompson of 12 th Street for reimbursement for cement work done to her driveway, which she claims was damage resulting from repairs to 12 th St. approximately 10 years ago when the concrete was removed from her apron. 3) PERMIT PARKING: Discussed an issue at the Gun Shop by the City parking lot where persons are parking in the permit areas. Discussed possibly installing more signs to make it more noticeable to people that the area is permit only. SAFETY COMMITTEE: discussed the following: Locke informed the committee met at 6:35 PM and 1) DISPATCH SERVICE: Discussed a request from the Carroll County Auditor and Sheriff regarding increasing the dispatch service fees for No other villages pay for the radio operator. Committee is requesting more information and inviting the Sheriff to answer questions at council and present his case. SUPERVISOR S REPORTS: NEW YEAR HOLIDAY: Fire Chief Mesler questioned if the Village is observing January 2, 2012 for the New Year Holiday. Mayor replied yes except for safety forces, all other offices will be closed. SEWER RATE INCREASE: Grimes moved to increase the sewer rates as recommended by committee. Roll call: Lambert, yes; Locke, yes; Leghart, yes; Miller, absent; Gonda, yes and Grimes, yes. Vote being 5-0, motion carried. CLERK S REPORT: FINANCIAL STATEMENT TRAINING: Clerk and Village Administrator attended the GASB 54 Fund Balance Reporting and Financial Statement Preparation training provided by the Auditor of State s office in New Philadelphia on December 8 th. It was very interesting and the financial statement will look a little different for AMEND APPROPRIATIONS: Clerk advised that at the next council meeting there will be an amendment to the appropriations and possible transfer of funds to be sure everything is in line for the end of the year. VILLAGE ADMINISTRATOR S REPORT: Village Administrator handed out a list of several items he is currently working on and briefly discussed some of them as follows: 2

3 OML CONFERENCE: December 6 th and 7 th. Attended the 60 th Conference of the OML in Columbus on AUDITOR OF STATE TRAINING: Attended with the Clerk/Treasurer the training provided by the Auditor of State on December 8 th in New Philadelphia. THANKS: Extended thanks to Ron Eick and his employees for hanging the Christmas decorations inside the Village. VACANT COUNCIL SEAT: An ad will be in the Free Press Standard on the weeks of December 21 and December 28 advertising the vacant council seat. STREET SWEEPER: The Street Department continues to have problems with the street sweeper and that is the reason for not seeing it out in use. ELECTRIC RATES: Presently working with several different companies regarding electric rates due to electric deregulation. WATER TREATMENT PLANT: Will be meeting with another engineering firm on December 21 to discuss the water treatment plant. OIL/GAS LEASING: the village property. Received another offer from Rex Energy regarding leasing LAST COUNCIL MEETING: Reminder that due to the Christmas Holiday the last council meeting of 2011 will be held on Tuesday, December 27, 2011 at 7:00 PM. FINANCE COMMITTEE: Set meeting for December 27, 2011 at 6:00 PM. SALT: winter season. Street Department has received the first of the salt order needed for the SOUND SYSTEM: Has received a request for some type of sound system for the gazebo to be used during parades and other activities. There may possibly be funds available from the Ashton Foundation. WWTP CONSTRUCTION MEETING: Was held on December 7 th and the project continues to be on schedule. LEAF PICK-UP: Leaf pick-up has ended and thanks was extended to Dean Ott for providing us with an area to dispose of the leaves. MAYOR S REPORT: LIQUOR LICENSE NOTIFICATION: Village has received notification from the Ohio Liquor Control Board that Dollar General Market is applying for a C-2 and C-2X license, which is for carry-out sales. They desire to know if council desires a hearing on the matter. Following discussions, Leghart moved to request a hearing on the matter. Roll call: Miller, absent; Gonda, yes; Grimes, no; Lambert, no; Locke, no and Leghart, yes. Vote being 2-3, motion failed. 3

4 ORDINANCE # : An Ordinance authorizing the Village Administrator to apply for, accept, and enter into a water supply revolving loan account agreement on behalf of the Village of Carrollton for planning, design and/or construction of drinking water facilities; and designating a dedicated payment source for the loan. (2 nd St. Waterline Replacement Project) Mayor Flanary gave Ordinance # the third reading. Lambert moved to approve Ordinance # Roll call: Locke, yes; Leghart, yes; Miller, absent; Gonda, yes; Grimes, yes; and Lambert, yes. Vote being 5-0, motion carried. ORDINANCE # : An Ordinance authorizing the Village Administrator to apply for, accept, and enter into a water supply revolving loan account agreement on behalf of the Village of Carrollton for planning, design and/or construction of drinking water facilities; and designating a dedicated payment source for the loan. (Water treatment plant) Mayor Flanary gave Ordinance # the third reading. Grimes moved to approve Ordinance # Roll call: Lambert, yes; Locke, yes; Leghart, yes; Miller, absent; Gonda, yes; and Grimes, yes. Vote being 5-0, motion carried. ORDINANCE # : An Ordinance authorizing Dennis Roudebush, Village Administrator to submit an application for Ohio Public Works Commission funding for the Daringer Avenue waterline replacement project and to execute contract as required. Mayor Flanary gave Ordinance # the third reading. Lambert moved to approve Ordinance # Roll call: Locke, yes; Leghart, yes; Miller, absent; Gonda, yes; Grimes, yes; and Lambert, yes. Vote being 5-0, motion carried. ORDINANCE # : An Ordinance accepting the bid of Stillion Brothers Excavating, Inc. for the 4 th Street SE Sewer Replacement Project. Mayor Flanary gave Ordinance # the second reading by title only. RESOLUTION # : A Resolution to make temporary appropriations for payroll for the Village of Carrollton, Ohio for the month of January Leghart moved to suspend the rules for three readings as an emergency. Roll call: Miller, absent; Gonda, yes; Grimes, yes; Lambert, yes; Locke, yes; and Leghart, yes. Vote being 5-0, motion carried. Mayor Flanary gave Resolution # the first and only reading as an emergency. Leghart moved to approve Resolution # Roll call: Miller, absent; Gonda, yes; Grimes, yes; Lambert, yes; Locke, yes; and Leghart, yes. Vote being 5-0, motion carried. ORDINANCE # : An Ordinance to establish the inside and outside sewer rates and establishing effective date. Mayor Flanary gave Ordinance # the first reading by title only. ORDINANCE # : An ordinance authorizing the entering of a contract with Engineering Associates, Inc. for construction services on the 2 nd St. NW waterline replacement project. Mayor Flanary gave Ordinance # the first reading by title only. PAYMENT OF BILLS: Gonda moved to approve the bills for payment. Roll call: Grimes, yes; Lambert, yes; Locke, yes; Leghart, yes; Miller, absent; and Gonda, yes. Vote being 5-0, motion carried. 4

5 QUESTIONS BY PRESS: Press questioned the village s share of the WWTP project, the sewer rate increase from $10.00 minimum to $12.00 minimum for inside and from $14.50 minimum to $17.40 minimum for outside rates; the repair bill from Marge Thompson for concrete work; Ordinance # on 2 nd St. NW; and procedure for filling vacant council seat. Lambert stated the village does not have a consistent procedure. Leghart expressed his opinion that the procedure was to review letters of intent, nominate a candidate and vote on that candidate. ADJOURNMENT: No further business, Leghart moved to adjourn at 7:36 o clock P.M. Roll call: Miller, absent; Gonda, yes; Grimes, yes; Lambert, yes; Locke, yes; and Leghart, yes. Vote being 5-0, motion carried. DAVID N. FLANARY, MAYOR /s/ Judi Noble Judi Noble, Clerk-Treasurer Published on the Village of Carrollton website December 13,