City of Airway Heights CITY COUNCIL MEETING MINUTES. Agenda Workshop: 5:30 PM

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1 City of Airway Heights CITY COUNCIL MEETING MINUTES W. 13 th Ave. Airway Heights, Washington Monday, October 17, 2011 Agenda Workshop: 5:30 M 1. Call to Order by Mayor atrick Rushing at: 5:35 M 2. Roll Call Clerk-Treasurer Richard Cook: Mayor atrick Rushing Deputy Mayor Charlotte Lawrence Steve Lawrence Tanya Dashiell A Kevin Richey Matthew ederson John Holloway Staff resent: City Manager Albert Tripp; City Attorney Stanley Schwartz; ublic Works Director Kelly Williquette; olice Chief Lee Bennett, Fire Chief Mitch Metzger, Court Administrator, Suzanne Wohl, robation Officer, Bree Breza, City lanner, Derrick Braaten, Clerk-Treasurer Richard Cook; Accounting/Records Clerk Victor Bolstad. 3. Agenda Review: Announcements/resentations ublic Hearings Consent Agenda ITEM A: ITEM B: ITEM C: Summary Report Treasurers Report and Bank Reconciliation Investment Report Approval of Minutes Action Items ITEM D: Approval of Solid Waste Agreement w/waste Management ITEM E: Approval of Interlocal Agreement w/spokane County ITEM F: Agreement w/rothman for Form of Government Seminar ITEM G: Designation of National League of Cities Voting Delegate ITEM H: Sprague Avenue Realignment-Utilities H1: Approval of Sprague Avenue Realignment Interlocal Agreement H2: Award of Bid for Raceway ark Lift station & Reclaimed Waterline ITEM I: Water Reservoir I1: Award of Bid for Reservoir & Transmission Main roject I2: Authorization to urchase Easement roperty age 1 of 9

2 I3: Authorization to urchase Easement roperty ITEM J: Acceptance of ublic Works Trust Fund Construction Loan Contract Ordinances: ITEM K: 2 nd Read of Ordinance C-755, Zoning Amendment ZMA ITEM L: 1 st Read of Ordinance C-757, Salary Ordinance Resolutions: ITEM M: Resolution , Domestic Violence Awareness & revention Workshop: Executive Session: Adjourned agenda workshop at 6:04 M. age 2 of 9

3 Legislative Session: 6:00 M 1. Invocation led by: The Mayor called for a moment of silence for victims of domestic violence. 2. ledge of Allegiance led by: City Manager Albert Tripp 3. Call to Order by Mayor atrick Rushing at: 6:18 M 4. Roll Call by Clerk-Treasurer Richard Cook: Mayor atrick Rushing Deputy Mayor Charlotte Lawrence Steven Lawrence Tanya Dashiell A Kevin Richey Matthew ederson John Holloway Staff resent: City Manager Albert Tripp; City Attorney Stanley Schwartz; ublic Works Director Kelly Williquette; olice Chief Lee Bennett, Fire Chief Mitch Metzger, Court Administrator, Suzanne Wohl, robation Officer, Bree Breza, City lanner, Derrick Braaten, Clerk-Treasurer Richard Cook; Accounting/Records Clerk Victor Bolstad, olice Sergeant Robert Swan, olice atrol Officer Dennis Bachman. Motion by Deputy Mayor C Lawrence to excuse Councilmember Dashiell, seconded by Councilmember 5. Agenda Approval: Motion by Councilmember Richey to move the ublic Hearing on ZMA Eastside Annexation Area Zoning Land-Use to before Item K on the agenda, and to move Item H, Sprague Avenue Realignment Utilities, to Item D, and to re-letter subsequent agenda items as appropriate. Seconded by Deputy Mayor C Lawrence. Motion passed unanimously. 6. Announcements/resentations: resentation to Officer Dennis Bachman Mayor Rushing made a presentation to olice Officer Dennis Bachman for his efforts working domestic violence issues in Airway Heights and working with domestic violence victims. roject Access - Lee Taylor Lee Taylor gave a presentation on roject Access which included history of the organization, the population served by the organization, and the impact for the City of Airway Heights. His request was for $4,500 of funding from the City for Non-Council announcements: None Deputy Mayor C Lawrence: age 3 of 9

4 Councilmember S Lawrence: Councilmember Dashiell: Councilmember Richey: Councilmember ederson: Councilmember Holloway: Mayor Rushing: 7. Council Reports: Deputy Mayor C Lawrence: No report Councilmember S Lawrence: No report Councilmember Dashiell: Absent Councilmember Richey: No report Councilmember ederson: I was unable to attend the Finance Committee meeting. I took some people on a tour of sites around the City. Councilmember Holloway: One area to bring to the Council s attention is at 18 th and Campbell there is a picture with broken glass in it on the road. Why is there glass on City streets for a week? Mayor Rushing: The West lains Chamber Breakfast was held on October 6 th with State of the City addresses given. Attended a meeting on joint planning with Mayor Verner. My report is on the City website. 8. ublic Hearings ZMA Eastside Annexation Area Zoning Land-Use This ublic Hearing was moved to prior to Item K. Revenue Sources for Current Expense Fund 2012 Budget The ublic Hearing was opened at 6:47 M. The Clerk-Treasurer made a presentation on revenue sources for the 2012 budget. This included information on the Current Expense fund budget status as of October 17, 2011 and some historical data on the City s assessed valuation, property tax levies, and property tax levy rates per $1,000 of assessed valuation. The tax levy ordinance proposes a 1% property tax increase in addition to the amount received from new construction and any increase in State assessed property. The ordinance will be on the Council agenda for a first reading on November 7, Estimated revenues and expenditures from the East annexation were also discussed. There will be two more public hearings on the budget in November. There was no public testimony at the hearing. The ublic Hearing was closed at 6:48 M. 9. Consent Agenda: ITEM A: Summary Report Treasurers Report and Bank Reconciliation age 4 of 9

5 ITEM B: ITEM C: Acknowledge receipt of the Summary Report of City of Airway Heights Treasurer s Report and Bank Reconciliation for August Bank account Cash and Investments and Fund Balance total is: August 2011 $14,639, Investment Report Acknowledge receipt of the Investment Report for September 2011 in accordance with Airway Heights Municipal Code , Committee Monthly Report. Ending investment balances at September 30, 2011 are: LGI #20 $10,663, LGI # LGI #23 139, Certificate of Deposit INB 246, CDARS Investments 1,202, Total $12,252, Approval of Minutes Request approval of Council meeting minutes for October 3, Motion to approve the Consent Agenda by Councilmember Richey, Seconded by Deputy Mayor C Lawrence. Motion passed unanimously. 10. Action Items: ITEM D: Sprague Avenue Realignment-Utilities D1: Approval of Sprague Avenue Realignment Interlocal Agreement Request Council approval an Interlocal Agreement between the Kalispel Tribe of Indians and the City of Airway Heights for the Joint Development of Realigned Sprague Avenue. After the motion and the second the City Attorney gave background on the Interlocal Agreement for the joint development of realigned Sprague Avenue. The Tribe has contracted with Taylor Engineering for engineering services. The design of City utilities is also included in the contract. Taylor Engineering will bill the City for its portion of the work. The existing Sprague Avenue will be vacated on one of two occurrences: one is the Tribe delivers written notice to the City, or the fifth anniversary of the effective date of the Interlocal Agreement, whichever first occurs. Exhibit J is the easement for the right-of-way. The City is responsible for maintaining the right-of-way. The Mayor asked the Tribe representatives if they wanted to comment. Curt Holmes spoke on behalf of the Tribe, and thanked everyone and acknowledged a couple of City staff people, Kelly, Stan, and Albert who did a tremendous job, and the Airway Heights City Council. You have a good vision. Look at this as a beautification project. It is beneficial to both parties. Thank you for the oversight of this. D2: Award of Bid for Raceway ark Lift station & Reclaimed Waterline age 5 of 9

6 Request Council award the bid for the Raceway ark lift station and reclaimed water line (off Tribal Trust land) to MDM Construction in the amount of $476, including tax and mobilization. ederson. Motion passed unanimously. ITEM E: ITEM F: ITEM G: ITEM H: Approval of Solid Waste Agreement w/waste Management Request Council approval of a Solid Waste Management Agreement with Waste Management to provide solid waste collection and disposal services. Motion by Councilmember Richey, Seconded by Deputy Mayor C Lawrence. Motion passed unanimously. Ken Gimpel from Waste Management stated the last Sunshine Disposal pickup will be October 24 th. The customer will be provided carts. November 2 nd is the transition day to Waste Management. Approval of Interlocal Agreement w/spokane County Request Council approval of an Interlocal Agreement with Spokane County for Detention Services. The detention service budget for 2011 is $55, and $67, for S Lawrence. Motion passed (Ayes: Rushing, C Lawrence, S Lawrence, ederson, Holloway; Nays, None; Abstain, Richey) Agreement w/rothman for Form of Government Seminar Request Council approval of an agreement with rothman for a seminar on the Council-Manager form of government. Budget for the seminar is $4, plus expenses, source of funding is the one-time revenue account. Designation of National League of Cities Voting Delegate Request Council appoint a voting delegate and alternate for the National League of Cities business meeting on November 12, Motion by Deputy Mayor C Lawrence to appoint Mayor Rushing as a voting delegate, Seconded by Councilmember S Lawrence. Motion passed unanimously. Motion by Councilmember Richey to appoint the Deputy Mayor as an alternate, Seconded by Councilmember S Lawrence. Motion passed unanimously. ITEM I: Water Reservoir I1: Award of Bid for Reservoir & Transmission Main roject Request Council award the bid for the Reservoir and Transmission Main roject to MDM Construction in the amount of $2,129, age 6 of 9

7 I2: Authorization to urchase Easement roperty Request Council authorization to purchase easement property, arcel No (Knopp) for the Reservoir and Transmission Main roject. Estimated cost for approximately 1,748 square feet including closing fees is $2, I3: Authorization to urchase Easement roperty Request Council authorization to purchase easement property, arcel No (Anonymous Bidder #968) for the Reservoir and Transmission Main roject. Estimated cost for approximately 12,500 square feet including closing fees is $10, Motion by Councilmember ederson to re-consider Item I3, Seconded by Councilmember Motion by Councilmember ederson to table Item I3 until the property owners of the easement are identified, Seconded by Councilmember ITEM J: Acceptance of ublic Works Trust Fund Construction Loan Contract Request Council accept ublic Works Trust Fund Construction Loan Contract C for the construction of a new well, to support and define the withdrawal and recovery of reclaimed water used to recharge the aquifer. Estimated project costs are $842, with $84, from the Water-Sewer Capital Fund. 11. ublic Hearings ZMA Eastside Annexation Area Zoning Land-Use The ublic Hearing was opened at 7:49 M. The City lanner stated this was a second opportunity for the public to provide comment on the annexation of approximately 380 acres east on the east border of Airway Heights. He gave a history of actions taken by the City from March 2008 to the current date. The only commenting agencies from the previous public comment process were the City of Spokane and the Washington State Department of Transportation. The recommended zoning is based on the City s Comp lan, existing land-uses, and landowner comment. ublic comment included: age 7 of 9

8 Jack Kestell, 300 E. Third Ave, Spokane, WA 9922 My initial concerns are that I did not receive notice of this hearing until last week. The cost structure is completely different. It throws our business plan out of wack. Don t know what Airway Heights Zoning Code provides for. Leave it the way it is would be preferable. Craig Condron I was at several meetings but could not make comment. Biggest concern is the fees we would pay. We want to have options as of January 1, Looking for options for the future. Kitty Archer, S 145 Hazelwood Rd. I am trapped between two apartment buildings and am off Highway 2. Would like a dialogue so I can sell. The City Attorney stated options available in the Airway Heights Municipal Code regarding the ark Impact Fee. The ublic Hearing was closed at 8:36 M. Ordinances: ITEM K: 2 nd Read of Ordinance C-755, Zoning Amendment ZMA An ordinance approving Zoning Code Amendment ZMA which sets zoning designations for the East annexation area to match the City zoning designations. Motion by Deputy Mayor C Lawrence to table this ordinance until the Council has further discussion on it, Seconded by Councilmember ederson. Motion passed unanimously. ITEM L: Resolutions: ITEM M: 1 st Read of Ordinance C-757, Salary Ordinance An ordinance fixing the positions, salaries and compensation for appointed officers and employees of the City and authorizing the position and increasing the full time equivalent (FTE) positions Deputy Fire Chief (FTE 0.0 to 1.0), olice atrol Officer (FTE from 9.0 to 10.0) and deleting the position of Assistant Fire Chief-Transition(FTE from 1.0 to 0.0). The title of the ordinance was read by the Clerk-Treasurer. Resolution , Domestic Violence Awareness & revention A resolution proclaiming October 2011 as Domestic Violence Awareness Month throughout the City of Airway Heights. The title of the resolution was read by the Clerk-Treasurer. Comments were given by robation Officer Bree Breza regarding the proclamation. Motion by Deputy Mayor C Lawrence, Seconded by Councilmember 12. Citizen's Comments: None 13. Staff Reports: age 8 of 9

9 Albert Tripp: On October 24 th through 26 th there will not be any Council Committee meetings. Save December 3 rd and 10 th for a Council workshop on Council-Manager form of government. Recognition of City efforts for complete streets. Stanley Schwartz: No report Lee Bennett: No report Mitch Metzger: No report Kelly Williquette: No report Derrick Braaten: No report Victor Bolstad: No report Richard Cook: No report 14. Workshop: None 15. Executive Session: None 16. Adjournment: Adjourned Regular Session at 8:47 M. AROVED: ATTEST: atrick D. Rushing, Mayor Richard G. Cook, Clerk-Treasurer This meeting was audio and video recorded. Anyone wishing to view either copy may contact the Clerk-Treasurer at City Hall. age 9 of 9