SARTELL CITY COUNCIL MEETING MINUTES MARCH 13, 2017

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1 1 SARTELL CITY COUNCIL MEETING MINUTES MARCH 13, 2017 Pursuant to due call and notice thereof, a regular meeting of the Sartell City Council was held on March 13, 2017, in the Council Chambers of Sartell City Hall. Mayor Sarah Jane Nicoll called the meeting to order at 6:00 p.m. COUNCIL PRESENT: Mayor Nicoll, Council Members: Chisum, Peterson, Lynch and Fitzthum COUNCIL ABSENT: None STAFF PRESENT: Mary Degiovanni, City Administrator; Jon Halter, City Engineer; Anita Archambeau, Community Development Director, Jim Hughes, Police Chief; John Kothenbeutel, Public Works Director, April Ryan, City Engineer, Rebecca Wicklund, Recording Secretary. PLEDGE OF ALLEGIANCE AGENDA REVIEW AND ADOPTION A motion was made by Peterson and seconded by Fitzthum to approve the agenda as amended. The following voted: Aye Votes: Peterson, Nicoll, Chisum, Fitzthum, Lynch OPEN FORUM/PUBLIC COMMENT Sartell Girl Scouts suggested more drinking fountains (for people and animals) in Sartell. SPECIAL PRESENTATIONS Kris O Brien provided the Council with an update on Community Education and Recreation programs. APPROVAL OF CITY COUNCIL MINUTES A motion was made by Chisum and seconded by Lynch to approve the meeting minutes of February 27, The following voted: CONSENT AGENDA a. Acceptance of Building Permit Activity Report b. Acceptance of Inspections Activity Report c. Approval of Voucher Payments d. Acceptance of Fire Department Report e. Approval of 3.2% Off Sale Liquor License

2 2 f. Approval of Resolution Ordering Feasibility Report g. Appointment of Building Inspector h. Approval of Inspections Office Capital Outlay i. Approval of Maintenance Agreement j. Approval of Pinecone Road lighting Councilmember Chisum pulled item I for further discussion. A motion was made by Peterson and seconded by Fitzthum to approve the consent agenda items A-J less item I. The following voted: Councilmember Chisum questioned what were to happen if the material or labor costs increased during the time of the contract. Director Kothenbeutel stated these agreements with Benton and Stearns are consistent and we agree upon a flat fee even though time spent may fluctuate so he sees no issues with costs. A motion was made by Chisum and seconded by Lynch to approve the consent agenda item I. The following voted: PUBLIC HEARINGS JK Secure Storage Plat 3 Archambeau presented the rezoning, preliminary plat and final plat request by JK Secure Storage. The public hearing was opened. There being no one wishing to testify, the public hearing was closed. A motion was made by Lynch and seconded by Fitzthum to adopt the Resolution approving the Findings of Fact relating to the rezoning request from B-2 to I-1. The following voted: A motion was made by Peterson and seconded by Lynch to adopt the Ordinance and Ordinance Summary approving rezoning of certain properties from B-2 General Business to I-1 Light Industrial. The following voted:

3 3 A motion was made by Fitzthum and seconded by Chisum to adopt the Resolution Approving the Preliminary Plat of JK Secure Storage Plat Three. The following voted: A motion was made by Lynch and seconded by Fitzthum to adopt the Resolution Approving Final Plat and Development Agreement of JK Secure Storage Plat Three. The following voted: Sartell School District Archambeau presented the Preliminary and Final Plat request for the ISD 748 Oak Ridge Addition Plat. There was discussion regarding the trail proposed within the property and those plans will be firmed up and can be reviewed by Council before final Pinecone Road plans are approved with or without adjoining trail. The public hearing was opened. There being no one wishing to testify, the public hearing was closed. OLD BUSINESS A motion was made by Chisum and seconded by Lynch to adopt the Resolution Approving Preliminary Plat of ISD 748 Oak Ridge Addition. The following voted: A motion was made by Fitzthum and seconded by Peterson to adopt the Resolution Approving the Final Plat and Development Agreement of ISD 748 Oak Ridge Addition. The following voted: Community Center Operations Degiovanni presented to the Council the rationale for staff s recommendations on the operations contract for Community Center and the resolution related to GRRL services. Brian Deyak addressed the Council regarding his experience and his company, ProFields LLC. The Council discussed the contract, staff confirmed budget impacts would remain stable, and that the fairly short duration allowed Council to look at City staffing and/or City-School partnership on operations in the future. The Council also discussed pros and cons of the proposed GRRL resolution and alternative system.

4 4 A motion was made by Fitzthum and seconded by Lynch to approve attached Resolution and Agreement, subject to City attorney approved changes to Agreement that do not impact City payment terms. The Council discussed term length with GRRL and how that plays into the City s up front investment and the split of on-going operational costs. Council preferred outcome that had GRRL contributing substantially toward operational costs after year one. Staff confirmed public feedback can be sought in those first couple of years of the service and that an Agreement would be brought back to Council for review based upon negotiations with GRRL. A motion was made by Chisum to separate the actions into two separate motions and the motion maker was open to a friendly amendment to do so; however, after Council discussion on whether or not separate motions mattered to Council members, the motion to separate was withdrawn and the motion stood as made. After the discussion, the following voted: Aye Votes: Fitzthum, Nicoll, Lynch Nay Votes: Peterson, Chisum 4 th Avenue South Design Degiovanni presented the request to change the 4 th Avenue Design services. Jon Halter presented to the Council the changes that SEH recommends. A motion was made by Peterson and seconded by Chisum to approve the SEH design proposal for 4 th Ave S. The following voted: NEW BUSINESS Lift Station #1 Bio-Filter Odor Control Degiovanni and Kothenbeutel presented the Bio-Filter Odor Control Plan for Lift Station # 1. A motion was made by Chisum and seconded by Lynch to adopt the Lift Station #1 Bio-Filter Odor Control Plan. The following voted: Regional Park Plan Updates Degiovanni presented a request to update the Master Plans for Pinecone Central Park and Northside Park.

5 5 A motion was made by Fitzthum and seconded by Chisum to use funds from Recreational Field Fund toward the master park plan update proposal from Miller Architects & Builders. The following voted: Motion Carried DEPARTMENT REPORTS Police Department: Hughes presented the monthly activity report. Public Works: Kothenbeutel presented the monthly report. Engineering: Halter presented the monthly report. Planning and Community Development: Archambeau presented the monthly report. City Administrator: Degiovanni presented her monthly report. CITY COUNCIL UPDATES AND MISCELLANEOUS BUSINESS Council members gave updates on various meetings and events and recognized the extraordinary efforts of the City s public works department. ADJOURN A motion was made by Fitzthum and seconded by Peterson to adjourn the meeting at 8:05 p.m. The motion carried unanimously. Rebecca Wicklund, Recording Secretary Sarah Jane Nicoll, Mayor