February 20, :00 p.m.

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1 Minutes Granbury City Council Regular Meeting G February 20, :00 p.m. City Hall, 116 W Bridge St. Granbury, Texas The City Council of the City of Granbury, Texas, convened in regular session on February 20, 2018, at 6:00 p.m. in the Council Chambers of City Hall, 116 West Bridge Street, with the meeting being open to the public and notice of said meeting, giving the date, place and subject thereof, having been posted as prescribed by V.T.C.A., Government Code, Chapter 551, with the following members present, to-wit: Nin Hulett, Mayor Place 1 Tony Allen, Councilmember Place 2 Gary Couch, Councilmember Place 3 Trish Reiner, Councilmember Place 4 Tony Mobly, Mayor Pro Tern Place 5 Greg Corrigan, Councilmember Place 6 Chris Coffman, City Manager Jeremy SoRelle, City Attorney Carla Walker, City Secretary CALL TO ORDER Mayor Hulett called the meeting to order at 6:00 p.m. announcing that all Councilmembers are present. INVOCATION Senior Pastor Mark Roath, Acton Baptist Church, gave the invocation. PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE The Pledge of Allegiance and Texas Pledge were recited. 13. Discuss and consider approving an amendment to the Visit Granbury, Inc. Fiscal Year budget Mayor Hulett announced that item 13 was requested to be continued. No action taken. EXECUTIVE SESSION Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council may convene into executive session to deliberate regarding the following matter: Sec Deliberation Regarding Economic Development Negotiations Sec Deliberation Regarding Real Property Sec Personnel Matters - City Manager Review, Part 2 As the presenter for an executive session item was not yet present, Mayor Hulett continued to the consent agenda without convening into executive session.

2 CONSENT AGENDA 1. Consider approving City Council meeting minutes: February 6, 2018, regular meeting. 2. Consider the Granbury Housing Authority's request for a waiver for the 2018 Payment in Lieu of Taxes (PILOT). 3. Consider approving Work Order No. 12 for Engineering Services with Enprotec/Hibbs & Todd, Inc. (EHT) for the 2018 Street Reconstruction Project. 4. Consider approving a Memorandum of Agreement with 2 Wheel Tours and Fun permitting the operation of guided Segway tours within City Parks and Trail System. 5. Consider approving an Agreement for Waterside Sports for Granbury City Beach authorizing Waterside Sports the right to operate a concession to be located at City Beach for the rental of stand up paddle boards and kayaks. 6. Consider executing a Facilities Improvement Agreements, FIA 18-01, by and between Cardinal Woods LLC and the City of Granbury, Texas, in the total amount of $183, to allow for the construction of off-site water and sewer facilities in order to support a acre proposed development, preliminary platted as Lots 1-6. Block 1, of Cardinal Woods. Mayor Pro Tern Mobly requested that item 4 be removed from the consent agenda for discussion. Mayor Pro Tern Mobly made a motion to approve the consent agenda, with the exception of item 4, as presented. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. DELIBERATION AGENDA 4. Consider approving a Memorandum of Agreement with 2 Wheel Tours and Fun permitting the operation of guided Segway tours within City Parks and Trail System. Chris Coffman, City Manager, explained this will be the first contract between 2 Wheel Tours and Fun and the City of Granbury. The term of the agreement will be six months with automatic renewal unless terminated by either party. Coffman added that these units are not considered motorized vehicles under the law and therefore, can be operated on the City's Hike and Bike Trail. Proof of liability insurance has been provided. Mayor Hulett asked about the staging of the Segway units. Aaron McLain, Parks and Recreation Director, explained that public park, parking lots will be utilized. The units will be brought in and participants will receive training in the parking lots before the guided tour. McLain stated that designated parking lots are located at the soccer field, service center, and Hewlett Park. The location will vary based on availability. Mayor Pro Tern Mobly asked if the company will coordinate with staff. McLain stated that the Parks and Recreation Department will give advance notice if applicable and coordinate space availability, or notify them if there is not space available. Councilmember Couch made a motion to approve a Memorandum of Agreement with 2 Wheel Tours and Fun permitting the operation of guided Segway tours within City Parks and Trail System. Motion seconded by Councilmember Corrigan. Motion carried with 5 ayes and 0 nays. 7. Council to receive engineering reports From CTMGT Granbury, LLC and take possible action on said reports and consider and take action on an amendment to the Comprehensive Development Agreement. Granbury City Council Meeting Minutes 2 I ('

3 a) Accepting and approving the Comprehensive Study to support the Knox Ranch development as outlined in the Comprehensive Development Agreement, adopted March 5, 2013, filed Hood County Deed Records b) Consider approval of Amendment Number 3 to the existing Comprehensive Development Agreement (CDA) by and between CTMGT Granbury, LLC and the City of Granbury, Texas. Chris Coffman stated that the original Comprehensive Development Agreement (CDA) was adopted and recorded in March The original CDA had incorporated a Phase I - Lotting Study 'C' which was for approximately 40 residential lots, 2 open space areas and 1 commercial lot along Meadow Woods Road which had an allowance for early development prior to any Comprehensive Studies being approved by the City. CDA Amendment (Number 1) was processed to allow the developer to have complete comprehensive studies submitted to the city by December 31, In January 2015, CDA Amendment Number 2 was approved to replace the old Concept Plan (Exhibit C.2) with a new Concept Plan (C.2) which changed the location of Phase I from Meadow Woods Road to the western portion of the development. This item includes a request of an Amendment Number 3 to the Concept Plan, however, that amendment agreement is no longer requested. On September 26, 2017, a statement from the City Engineer clearing all outstanding comments regarding the Comprehensive study was received. That same day, Chris Coffman sent a letter to the developer, Mehrdad Moayedi, and their representatives (Ken Hackett and Ryan Burkhardt) notifying each that the City Engineer had concluded their review. Ken Hackett, Water's Edge Properties, briefed Council on the background of the project while also providing an update on the project status. John Doucet, Doucet and Associates, gave a presentation outlining and summarizing the results of the study. After a lengthy discussion, Mayor Pro Tern Mobly specified that he is reluctant to approve the Comprehensive Study, as City staff and the City Engineer has not been allowed time to properly review the studies. Councilmember Couch made a motion to table item 7 until the March 6, 2018, City Council meeting in order for the City Engineer to be present. Motion seconded by Mayor Pro Tern Mobly. Motion carried with 5 ayes and O nays. 8. Receive and discuss the Quarterly Report for Visit Granbury, Inc. covering October 1 - December 31, 2017 and discuss current destination marketing impact results. Teresa Anderson, Visit Granbury, Inc., provided a presentation on the quarterly report; highlighting a new website launch, an increase in video posts on social media and a new user content portal allowing visitors to hashtag images to the portal. Anderson informed Council of the earned media value and mentioned a recent WFAA clip that aired from Let's Eat. Anderson spoke on the Visit Granbury investment in the Harvest Moon festival and pointed out that it was the first major event after the downtown sidewalk openings. Visit Granbury performed an impact results and insight study showing that the average attendee spent just over $89 and the direct economic impact was approximately $316,000 to $389,000. Anderson provided a square sales tax impact study showing a 3 percent increase in sales tax collect during and after the downtown square renovation. Lastly, Anderson showed 3 marketing videos and stated that the plan is to create a series of videos. Mayor Pro Tern Mobly stated that he received feedback from stakeholders that their concerns have been dismissed, and that he hopes for more positive feedback going forward. Mobly asked when Visit Granbury will be relocated. Anderson stated that space has been obtained and the project is underway, specifying that they are working with contractor bids and once it is started, they hope to be relocated within 60 days. Granbury City Council Meeting Minutes 3 I

4 With no future discussion, Mayor Hulett closed the agenda item. No action taken. 9. Consider approval of Harbor Lakes Lift Station #32 fence enclosure options and determine financial considerations. Chris Coffman explained the Harbor Lakes Lift Station #32 current fence enclosure is in good condition, however the Harbor Lakes HOA has requested an upgrade to the current fence enclosure standards. Terry Cone, Architect, has provided the City with estimates of 3 fencing enclosures options. Estimate #1-Base Bid: Stone Columns, Wood Panels, Mow Strip & Gate $ 98, Estimate #2-Alternate #1: Stone Columns & Fence with CMU Backup & Gate $137, Estimate #3 -Alternate #2: Precast Concrete Fence System $ 71, If approved, the City will advertise and solicit bids for said project. Coffman stated that funds are not allocated in the current budget and would suggest budgeting for it in the upcoming budget year, if deciding to move forward. Terry Cone informed the Council that the three estimates were priced by a general contractor, based on requirements of the City. Mayor Hulett noted that stone columns could be constructed utilizing current fencing, then replace panels as needed to get maximum use. Hulett stated that shrubs could be planted to conceal the fence. Councilmember Reiner made a motion to authorize the City Manager to seek additional options for upgrading the said fence enclosure and add it to next fiscal year's budget. Motion seconded by Councilmember Couch. Motion carried with 5 ayes and 0 nays. 10. Final report of the total construction cost for the Town Square Streetscape Project. Chris Coffman explained that the final cost of the construction project was $2,936,069, 12.9 percent higher than the original approved amount. The water line replacement portion of the project was the largest contributor to the overage of $377,462. Not only did crews experience a difficult time locating the appropriate location to stop replacing the 80-yearold water lines, crew and City staff had to explore by digging to locate the desired pipe and even discovered unidentified active pipelines. Freese and Nichols, Inc. worked closely with the City moving forward after the initial lapse of response and invested over $100,000 in-kind contributions to mitigate this lapse. Freese and Nichols also worked with the Texas Department of Transportation (TxDOT) for the City to receive an additional discount of $40,000. With no future discussion, Mayor Hulett closed the agenda item. No action taken. 11. Consider the approval of a proposed building improvements project donation from the Lake Granbury Area Beautification Council (LGABC) for the downtown public restrooms located on South Crockett Street and eight new benches for the downtown square and the City of Granbury to reciprocate by waiving the conference center fees for the 2018 Jewel Ball. Chris Coffman explained that he has met with the Lake Granbury Area Beautification Council who has offered to replace benches on the square and replace the restroom facility flooring. The total donations for these two projects amount to Granbury City Council Meeting Minutes 4/

5 approximately $25,000. In return, Coffman suggested compensating the Lake Granbury Area Beautification Council for use of the Granbury Resort Conference Center and ancillary items for the 2018 Jewel Ball. Councilmember Allen made a motion to approve complementary use of the Granbury Resort Conference Center and ancillary items to the Lake Granbury Area Beautification Council for the 2018 Jewell Ball. Motion seconded by Councilmember Couch. Mayor Pro Tern Mobly stated that he spoke with members of the Lake Granbury Area Beautification Council who informed him that they are not seeking complementary use of the facility, only relief on ancillary items. Councilmember Allen amended the motion to approve providing complementary ancillary items to the Lake Granbury Area Beautification Council for the 2018 Jewell Ball at the Granbury Resort Conference Center. Councilmember Couch seconded the amended motion. Amended motion carried with 5 ayes and O nays. 12. Consider adopting Ordinance to establish an Ethics Code. Councilmember Couch made a motion to adopt Ordinance as presented. Motion seconded by Councilmember Reiner. Motion carried with 5 ayes and O nays. EXECUTIVE SESSION Mayor Hulett announced at 8:15 p:m. that the City Council would recess to meet in closed session, and that all Councilmembers were present. Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session to deliberate regarding the following matters: Sec Deliberation Regarding Economic Development Negotiations Sec Deliberation Regarding Real Property Sec Personnel Matters - City Manager Review, Part 2 RECONVENE IN OPEN SESSION Mayor Hulett reconvened the meeting into open session at 10:29 p.m. announcing that no action was taken in executive session. Mayor Pro Tern Mobly made a motion renew Chris Coffman's City Manager contract with a 4 percent raise. Motion seconded by Councilmember Allen. Motion carried with 5 ayes and O nays. ADJOURNMENT There being no further business, Mayor Hulett announced the meeting adjourned at 10:30 p.m. on February 20, Date Carla Walker, City Secretary Granbury City Council Meeting Minutes \\ \\\llllllllllllll/ft /t. i1111,1/ /q,,,,, Q... G..,,. A, l.l... * :. e,\ I--./... % :::~ ::,J;: %..: U: :-< % $ ¾ ¾ Ex. s \,,,# l/ft//// \\\\\\\ Sf Page