COUNCIL AGENDA COUNCIL SEATING ARRANGEMENT. Bill Falkner Mayor

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1 COUNCIL AGENDA May 22, :00 p.m. COUNCIL SEATING ARRANGEMENT J. Bruce Woody City Manager Bill Falkner Mayor Paula Heyde City Clerk MANAGER S STAFF* COUNCILMEMBERS COUNCILMEMBERS Barbara LaBass (5th District) Kent O Dell (At Large) Gary Roach (4th District) Joyce A. Starr (2nd District) Ken Beck (At Large) Donna Jean Boyer (At Large) Pat Jones (1st District) PJ Kovac (3rd District) *City Attorney Bryan Carter, Administrative Services Director Gia Scruggs, Fire Chief Michael L. Dalsing, Police Chief Chris Connally, Health Director Debra Bradley, Parks, Recreation & Civic Facilities Director Chuck Kempf, Planning & Community Development Director Clint Thompson and Public Works & Transportation Director Bill Heatherman. PLEDGE OF ALLEGIANCE: ROLL CALL: CALL TO ORDER: MINUTES: 1. Approval of the minutes of the regular meeting held May , at 7:00 p.m., as transcribed in the office of the City Clerk. SPECIAL RECOGNITIONS: 2. Proclamation National Public Works Week ACCEPTANCE OF AGENDA: 1

2 PUBLIC HEARING TO AMEND THE 2016/2017 ANNUAL PLAN FOR THE USE OF CDBG FUNDS: 3. The City of St. Joseph will hold a public hearing on Monday, May 22, 2017, at 7:00 p.m. in the Council Chamber at City Hall on a proposed amendment to its FY 2016/2017 Annual Plan for the use of CDBG funds that the City of St. Joseph receives from the Department of Housing and Urban Development. The City of St. Joseph certifies that the activity described in the proposed Amendment, if adopted, is consistent with the Community Partnership Strategy and Consolidated Plan, , adopted by the City Council upon passage of Special Ordinance Number 9069 on May 10, Proposed New Activity: Commercial Façade Improvement Program. Project Description: Provide funding for low interest loans to property owners and grants to notfor-profits to make improvements to commercial buildings in the Downtown area to help spur revitalization efforts in the Downtown area. Proposed Funding Source: Community Development Block Grant Funds. Citizens and interested groups will be given an opportunity at this time to comment on the proposed revisions to its FY 2016/2017 Consolidated Annual Plan (see Agenda #34, Bill # ). PUBLIC HEARING ON 2017/2018 FISCAL YEAR BUDGET: 4. The City Council will hold a public hearing on the proposed 2017/2018 Fiscal Year Budget on May 22, 2017, at 7:00 p.m., in the Council Chamber at City Hall. The following is a general summary of the proposed budget: OPERATING FUND EXPENDITURE General $ 61,603,091 Public Safety $ 7,156,785 Streets Maintenance $ 5,711,950 Parks Maintenance $ 1,516,045 Community Development Block Grant $ 2,337,592 Special Allocation $ 8,324,940 Gaming Initiatives $ 1,021,470 Museum $ 811,687 Capital Projects $ 10,675,070 Aviation $ 3,310,784 Public Parking $ 800,187 Water Protection $ 48,973,164 Municipal Golf $ 794,561 Mass Transit $ 10,634,005 Landfill $ 3,376,454 TOTAL $167,047,786 Residents will be given an opportunity at this time to comment on the proposed budget (see Agenda #38, Bill # ) 2

3 PUBLIC HEARING ON THE PROPOSED 2018/ /2023 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM: 5. The City Council will hold a public hearing on May 22, 2017, at 7:00 p.m., in the Council Chamber at City Hall on the proposed Five Year Capital Improvement Program for Fiscal Years 2018/ /2023, a summary of which follows: Project 2017/ / / / / /23 Total Equipment Acquisition/ Upgrade/Replacement 1,589, , ,500 61, , ,000 $3,293,745 Vehicle & Acquisition/ Upgrade/Replacement 3,790,958 1,717, , , $6,915,958 Public Buildings Repair/ Renovation/Construction 8,331,480 2,140,000 5,000, $15,471,480 Other Public Facility Improvements 23,356,925 18,014,655 5,831,455 6,247,455 3,842,455 3,731,455 $61,024,400 Roads/Bridges/Hike & Bike Trails 6,652, , ,000 2,070, , ,000 $9,856,323 Grant Matches (& Advertising, etc.) 83,000 98,000 83,000 83, $347,000 Totals $43,804,598 $23,376,488 $11,630,955 $9,411,955 $4,106,455 4,578,455 $184,996,544 Residents will be given an opportunity at this time to comment on the proposed CIP Program. PUBLIC HEARING ON PROPOSED REVISIONS TO SEWER CHARGES: 6. In accordance with RSMo. Section , a public hearing will be held on Monday, May 22, 2017, at 7:00 p.m., in the Council Chamber at City Hall, 1100 Frederick Avenue, St. Joseph, Missouri, regarding proposed revisions to sewer charges established by the City of St. Joseph, Missouri. All those present will be given an opportunity to be heard on this issue at this time (see Agenda Item #44, Bill # ). 3

4 CONSENT AGENDA: Nominations and Appointments: 7. Filed 5/8/17: Councilmember Jones nominates Lance E. Juhl, 1328 S. 24th Street, to serve as a member of the Fire & Emergency Services Advisory Board for a term expiring May 22, 2020; he is replacing Shawn Moser, whose term will expire on May 11, Bills for Passage: 8. A Bill (# ) amending Chapter 7, Buildings and Building Regulations, of the Code of Ordinances to add a new Section 7-35 and Section 7-367, each titled Enforcement by administrative building citation, to apply the administrative building citation process to the Building Code and to Dangerous Building Regulations. 9. A Bill (# ) authorizing the execution of a Site License Agreement with Kansas City Power & Light Company (KCP&L) to install and operate electric vehicle supply equipment stations on certain property sites in the City of St. Joseph, Missouri. 10. A Bill (# ) authorizing the execution of an agreement with KCP&L Greater Missouri Operations Company to participate in a Demand Response Incentive Program. 11. A Bill (# ) authorizing the execution of purchase agreements and the acceptance of Temporary Construction Easements from two property owners for the Mansfield Road Reconstruction Project in the total amount of $ A Bill (# ) authorizing the acceptance of Deeds of Gift from two property owners at 4904 and 4906 Shawnee Road for the Stormwater Grant Program. 4

5 CONSENT AGENDA: Bills for Passage: (Cont d) 13. A Bill (# ) authorizing the acceptance of a planning grant from the U.S. Department of Housing and Urban Development, an amendment to the Community Development Block Grant Fund, and execution of an agreement with HomeBase, the Center for Common Concerns, Inc., to serve as Continuum of Care Coordinator/Consultant for the St. Joseph Continuum of Care all in the amount of $35, A Bill (# ) authorizing the execution of a Master Agreement with River Bluff Architects for on-call professional architectural services. 15. A Bill (# ) authorizing an amendment to the Capital Projects Fund and execution of a lump sum contract with E.L. Crawford Construction Inc. and the issuance of a purchase order towards said contract all in the total amount not-to-exceed $5,099, for the new Fire Stations 9 and 11 Project. 16. A Bill (# ) authorizing the execution of a State Block Grant Agreement with the Missouri Highways and Transportation Commission in an amount not to exceed $69, for financing the design of the apron and barrel hangar pavement rehabilitation at Rosecrans Memorial Airport. 17. A Bill (# ) authorizing the amendment to the Aviation Fund budget in the amount of $19, and the execution of Aviation Project Consultant Supplemental Agreement No. 3 with Jviation, Inc. in an amount not to exceed $19, for additional construction engineering services for the rehabilitation of Runway 13/31 Assault Strip at Rosecrans Memorial Airport. 18. A Bill (# ) authorizing an amendment to the General Fund Cell Phone Program budget to appropriate $10, for a one-time payment of 5% or the proceeds received by the City of St. Joseph in a class action settlement with Tracfone Wireless, Inc. to the Missouri Municipal League. 5

6 CONSENT AGENDA: (Cont d) Resolutions for Adoption: 19. A Resolution (# ) authorizing continuation of an agreement with Thomas McGee, L.C. for third party administration services associated with the City s self-insured Workers Compensation Program by authorizing the City Manager to execute Amendment A. 20. A Resolution (# ) authorizing renewal of the bond and excess insurance policy with Safety National Casualty Corporation through Thomas McGee, L.C. to comply with the Division of Workers Compensation requirement for a self-insured workers compensation program. 21. A Resolution (# ) authorizing the renewal of the lease agreement with Buchanan County, Missouri, for the lease of space at the Buchanan County Courthouse for the City of St. Joseph Municipal Court for oneyear beginning on July 1, A Resolution (# ) authorizing the execution of a Transportation, Processing, and Sale of Recyclable Materials Agreement with Pen Sales, LLC (D.B.A. Birch Recycling) to provide drop-off recycling services at 3405 South Belt Highway. 23. A Resolution (# ) authorizing the ratification of an agreement with US Bank to provide merchant card services for an additional one year term. 24. A Resolution (# ) authorizing the ratification of an agreement with Citizen s Bank and Trust to provide lockbox processing services for an additional one year term. 25. A Resolution (# ) authorizing the ratification of an agreement for professional services with Gilmore & Bell, P.C. LLP to serve as the City s Bond Counsel for an additional one year term. 6

7 CONSENT AGENDA: Resolutions for Adoption: (Cont d) 26. A Resolution (# ) authorizing the ratification of an agreement with Citizen s Bank and Trust to provide depository and pledge custodian/safekeeping services for an additional one year term. 27. A Resolution (# ) authorizing the ratification of an agreement for professional services with Clifton Larson Allen, LLP to perform the City s annual audit for an additional one year term 28. A Resolution (# ) authorizing the ratification of an agreement with US Bank to provide VISA procurement card services for an additional one year term. 29. A Resolution (# ) granting approval to donate a fire safety trailer to the Chillicothe Fire Department. 30. A Resolution (# ) authorizing execution of Tolling Agreements with providers of telephone communications systems tolling the statute of limitations and time defenses applicable to actions for the recovery of license taxes and related payments and authorizing the issuance of subpoenas to investigate matters of City interest related to the payments of taxes and fees. 31. A Resolution (# ) authorizing the filing of a Request for Proposal Application to Mosaic Life Care s Community Connect Program to request funding for purchase and installation of an outdoor fitness court to be located at Bartlett Park in the amount of $70,000. * * * * * * * * * * * * END OF CONSENT AGENDA * * * * * * * * * * * * * NOMINATIONS AND APPOINTMENTS: None. 7

8 BILLS FOR PASSAGE: 32. A Bill (#991-14) amending Chapter 15 Environment of the Code of Ordinances to add a new Section titled Maintenance of property stormwater treatment facilities. 33. A Bill (#992-14) authorizing an amendment to Chapter 25 Streets, Sidewalks and Miscellaneous Public Places, Article II Construction, Repair and Maintenance of the Code of Ordinances to add a new Division 4 titled Stormwater Management. EMERGENCY BILLS FOR PASSAGE: None. RESOLUTIONS FOR ADOPTION: None. BILLS FOR FIRST READING: 34. A Bill (# ) authorizing amendment Number One to the Annual Plan for the use of FY 2016/2017 Community Development Block Grant and HOME Investment Partnerships Program Funds. 35. A Bill (# ) authorizing the transfer of ownership of City-owned property located at 2711 Patee Street to Community Action Partnership of Greater St. Joseph, Inc. for them to construct a single family home utilizing HOME Investment Partnerships Program Funds. 36. A Bill (# ) authorizing the acceptance of a Deed of Gift from Greystone Partners Land Development LLC, for the streets located in Final Plats 3 and 5 of the Greystone Subdivision. 37. A Bill (# ) authorizing an amendment to the Community Development Block Grant fund, HOME Investment Partnerships Program budget and execution of a Grant Agreement with St. Joseph Habitat for Humanity both in the amount of $85, for the construction of an ADA accessible home at 201 Harvard Street. 8

9 BILLS FOR FIRST READING: (Cont d) 38. A Bill (# ) adopting the Fiscal Year budget for the City of St. Joseph, Missouri, as set forth in Exhibits A & B. 39. A Bill (# ) authorizing execution of a Cooperative Agreement to Provide Fire Protection with the Lake Contrary Fire Protection District for fire protection services. 40. A Bill (# ) authorizing execution of a Cooperative Agreement to Provide Fire Protection with the Colony Hills Fire Protection District for fire protection services. 41. A Bill (# ) authorizing execution of a Cooperative Agreement to Provide Fire Protection with the Maxwell Heights Fire Protection District for fire protection services. 42. A Bill (# ) authorizing an amendment to the General Fund - Computer Network Operations Program budget and execution of a Consultant/Services Agreement with Govmethods, LLC, both in the amount of $40, for the upgrade of Accela Automation Version 7.2 to Accela Civic Platform Version A Bill (# ) authorizing an amendment to the Community Development Block Grant Fund, HOME Investment Partnerships Program budget and execution of a Grant Agreement with Community Action Partnership of Greater St. Joseph, Inc. both in the amount of $290, for the construction of two single family homes at 718 South 31st Street and 2711 Patee Street. 44. A Bill (# ) amending Section of the Code of Ordinances entitled Schedule and application of user charges to provide for an increase in sewer fees. REPORTS OF BOARDS & COMMISSIONS: 45. Filed 5/12/17: Minutes of the Senior Citizens Foundation, Inc. Board meeting held March 21, 2017, at 3:00 p.m., at 100 South 10th Street. 46. Filed 5/12/17: Minutes of the Senior Citizens Foundation, Inc. Board meeting held April 18, 2017, at 3:00 p.m., at 100 South 10th Street. 47. Filed 5/16/17: Minutes of the Museum Oversight Board meeting held May 10, 2017, at 12:00 p.m., at 3406 Frederick Avenue. 9

10 WORK SESSION MINUTES CITY CLERK S OFFICE: 48. Filed 5/4/17: Minutes of the Work Session held April 26, 2017, at 4:00 p.m., in the 4th Floor Conference Room at City Hall. 49. Filed 5/5/17: Minutes of the Work Session held April 27, 2017, at 4:00 p.m., in the 4th Floor Conference Room at City Hall. 50. Filed 5/8/17: Minutes of the Work Session held May 2, 2017, at 4:00 p.m., in the 4th Floor Conference Room at City Hall. 51. Filed 5/10/17: Minutes of the Work Session held May 3, 2017, at 4:00 p.m., in the 4th Floor Conference Room at City Hall. 52. Filed 5/16/17: Minutes of the Work Session held May 10, 2017, at 4:15 p.m., in the 4th Floor Conference Room at City Hall. REPORTS & RECOMMENDATIONS OF THE CITY MANAGER: None. DELEGATIONS, PETITIONS: None. COMMUNICATIONS: 53. Filed 5/8/17: Memorandum from Andrew Clements, Public Works & Transportation Assistant Director, in re: Transit Service expansion. 54. Filed 5/11/17: City Link, May 11, Filed 5/12/17: Letter from William K. Seibert, Jr., Executive Director, Missouri Gaming Commission, in re: State/Local Allocation of Gaming Revenues for the period 4/1/17 through 4/30/17. OTHER BUSINESS: 56. City Manager s Report 10

11 PUBLIC COMMENT: ADJOURN: Paula Heyde, CMC, City Clerk It is the intention of the City of St. Joseph to comply in all aspects with the Americans with Disabilities Act (ADA). If you plan on attending a meeting to participate or to observe and need special assistance beyond what is routinely provided, the city will attempt to accommodate you in every reasonable manner. Please contact the ADA Coordinator, , or TODD# at least two business days prior to the meeting to inform the City of your specific needs and to determine if accommodation is feasible. 11