MONDAY, JUNE 16, 2008 SPECIAL MEETING

Transcription

1 To accommodate upgrades to the Council Chambers and City Hall Conference Rooms, City Council Meetings will be held in the Oak Room, at the San Mateo Main Library, located at 55 W. Third Avenue during the months of July, August and September. Office of the City Council City Hall, 330 W. 20 th Avenue San Mateo, California Agenda SAN MATEO CITY COUNCIL and REDEVELOPMENT AGENCY OF THE CITY OF SAN MATEO MONDAY, JUNE 16, 2008 SPECIAL MEETING 5:45 p.m. Closed Session Conference Room C 1. Conference with Legal Counsel Anticipated Litigation Significant Exposure to Litigation Pursuant to Subdivision (b) of Government Code Section : One Potential Case. 2. Conference with Legal Counsel Existing Litigation (Subdivision (a) of Government Code Section ). Name of Case: Friends of Bay Meadows v. City of San Mateo, et. al., San Mateo Superior Court Case No. CIV The public will have an opportunity to comment on this item before the City Council goes into closed session. 6:45 p.m. Agenda Review Conference Room C REGULAR MEETING 7:00 p.m. Redevelopment Agency and City Council Regular Session Council Chambers Pledge of Allegiance to the Flag: AYSO Soccer MEETING AS CITY COUNCIL AND REDEVELOPMENT AGENCY Roll Call. 1. Approval of Minutes of Special and Regular Meetings of June 2, /16/08 City Council meetings are broadcast live at 7:00 p.m. on Cable Channel 27 for Comcast & Channel 26 for Astound customers. Agendas are posted on the City s website on the Friday preceding each Council Meeting. Any supplemental material distributed to members of the City Council/Redevelopment Agency after the posting of this agenda will be available for public review in the City Clerk s Office. For transmission problems during the broadcast, please call (650) (Other broadcast comments Monday-Friday, 8 a.m.-5 p.m., please call (650) ) In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the City Clerk's Office at (650) (Hearing Impaired accessible) 24 hours prior to the meeting.

2 REDEVELOPMENT AGENCY CONSENT CALENDAR The matter numbered 2 is considered to be routine by the Redevelopment Agency and may be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately. 2. Annual Determination of Necessity of Administrative Costs for Housing Set- Aside Fund for determine that it is necessary to budget $1,119,000 for administrative and planning costs in order to carry out activities for production, improvement, and preservation of low and moderate income housing for fiscal year ; and adopt: (a) Redevelopment Agency Resolution No. (2008) Determination of Necessity to Allocate $1,119,000 in the Housing Set-Aside Fund Budget for Administrative and Planning Costs Related to Production, Improvement and Preservation of Low and Moderate Income Housing for Fiscal Year ACTION: Adopt Redevelopment Agency Consent Calendar; or take other action REDEVELOPMENT AGENCY PUBLIC HEARING Open hearing, hear testimony, close or continue hearing on the following: 3.* Adoption of Redevelopment Agency Operating Budget and Capital Program Fiscal Year (To be considered with Item 21) Communication from Finance Director recommending approval of Redevelopment Agency Annual Budget (Operating and Capital) for in amount of $14.31M. (a) Redevelopment Agency Resolution No. (2008) Adopting the Redevelopment Agency Budget for adoption. ACTION: Approve recommendation and adopt resolution; or take other action. CEREMONIAL MATTER 4. Commendatory Resolution Arne Croce City Manager 06/16/08-2

3 CONSENT CALENDAR The matters numbered 5 through 18 are considered to be routine by the City Council and may be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately. 5. Award of Contract DW Nicholson Corporation Sodium Hypochlorite Facility Rehabilitation Concur in recommendation of Public Works Director and award a contract to DW Nicholson Corporation for rehabilitation of sodium hypochlorite facility at Wastewater Treatment Plant, including removal and replacement of four sodium hypochlorite tanks, in a not-to-exceed amount of $108,726; and adopt: the Agreement with DW Nicholson Corporation for the Sodium Hypochlorite Facility Rehabilitation (Not to Exceed $108,726). 6. Amendment to Agreement Brown and Caldwell Design Engineer s Construction Services Wastewater Treatment Plant Anaerobic Digester Project Concur in recommendation of Public Works Director and approve Amendment No. 3 to agreement with Brown and Caldwell for Wastewater Treatment Plant Anaerobic Digester Project in a not-to-exceed amount of $106,444.90; and adopt: Amendment No. 3 to the Agreement with Brown and Caldwell for Design Engineer s Construction Services for the Wastewater Treatment Plant Anaerobic Digester Project ($106,444.90). 7. Approval of Lease Abdel Elrakib Café Operation at Main Library Concur in recommendation of City Librarian and authorize lease agreement with Abdel Elrakib of Foster City Coffee House and Bakery to operate a cafe in Main Library; and adopt: the Lease Agreement with Abdel Elrakib to Operate a Café in the Main Library. 8. Ordinance for Adoption Building Security Code Amendments Concur in recommendation of City Attorney and Police Chief and approve amendments to various provisions of San Mateo Municipal Code relating to issues of building security. (a) Ordinance No Amending Various Provisions of the San Mateo Municipal Code Regarding Building Security for adoption. 06/16/08-3

4 CONSENT CALENDAR (Continued) 9. Extension of Contract Worker s Compensation Administration Concur in recommendation of Human Resources Director and approve a one year contract extension with Claims Management, Inc. (CMI) for administration of City s self-insured workers compensation program; and adopt: the Amendment to the Agreement with Claims Management, Inc., for Workers Compensation Administrative Services ($155,000 for F.Y ). 10. Approval of City of San Mateo Green and Leed Building Standards formalize City s Mandatory Green Building Policy for sustainable building with LEED rating for new and remodeled civic buildings; provide for a voluntary one year green building program using Green Point Rating System; and adopt: (a) Resolution No. (2008) Approving and Adopting Green Building Standards and Rating Systems for Construction or Renovation of Municipal Buildings. (b) Resolution No. (2008) Approving and Adopting Green Building Guidelines for Construction of Commercial, Residential and Mixed Use Buildings. 11. Ordinance for Introduction Sewer Service Rate Concur in recommendation of Public Works Director and establish annual base sewer service rate at $4.51 per hundred (100) cubic feet (CCF) of average winter water consumption, per Municipal Code Section ; and introduce: (a) Ordinance No Setting the Sewer Service Charge. 12. Agreement Callendar and Associates, Landscape Architects -- Bay Meadows Community Initial Park Master Planning Services Concur in recommendation of Parks and Recreation Director and award an agreement to Callendar and Associates, Landscape Architects in amount of $194,366 for initial master planning services for Bay Meadows Community Park as described in Exhibit A of agreement; and adopt: the Agreement with Callander Associates Landscape Architecture, Inc., for Master Planning Services for the Bay Meadows Community Park ($194,366). 06/16/08-4

5 CONSENT CALENDAR (Continued) 13. Resolution of Intention to Establish Bay Meadows Community Facilities District (Sets date for Public Hearing to August 11, 2008) approve creation of Bay Meadows Community Facilities District for public infrastructure improvements incidental to Bay Meadows Project and allow for sale of bonds pursuant to Mello-Roos Community Facilities Act of 1982, as amended; and adopt: (a) Resolution No. (2008) A Resolution Approving Local Goals and Policies Concerning Use of the Mello-Roos Community Facilities Act of (b) Resolution No. (2008) A Resolution Declaring Intention to Establish Community Facilities District No (Bay Meadows) and to Levy a Special Tax Therein to Finance the Construction and Acquisition of Certain Public Facilities and Services and the Financing of Certain Governmental Fees. (c) Resolution No. (2008) A Resolution Declaring the Need to Incur Bonded Indebtedness to Finance the Payment of Development Fees and the Acquisition and Construction of Certain Public Facilities in Order to Mitigate the Impacts of Development Within Community Facilities District No (Bay Meadows), City of San Mateo, County of San Mateo, State of California. 14. Assignment of Development Agreement Between City of San Mateo and 1830 South Delaware, L.P. to Transwestern Hines San Mateo LP approve assignment of development agreement between City of San Mateo and 1830 South Delaware, L.P. to Transwestern Hines San Mateo LP; and adopt: (a) Resolution No. (2008) Consenting to the Assignment of the Development Agreement Between the City of San Mateo and 1830 South Delaware, L.P., to Transwestern Hines San Mateo L.P. (Kenmark East/West). 15. Application to State CalHome Program for Housing Rehabilitation Grant authorize staff to submit an application to 2008 CalHome Grant Program for $750,000; execute agreements should a grant be awarded; and adopt: (a) Resolution No. (2008) Authorizing the Submittal of an Application to the California State Department of Housing and Community Development for Funding Under the CalHome Program; The Execution of a Standard Agreement if Selected for Such Funding and Any Amendments thereto; and Related Documents Necessary to Participate in the CalHome Program. 06/16/08-5

6 CONSENT CALENDAR (Continued) 16. Ordinance for Adoption Park In-Lieu Fee Revisions Concur in recommendation of Parks and Recreation Director and approve amendment to Municipal Code Chapter Dedication of Land for Community Purposes, as described in Exhibit A to administrative report; approve list of private park and recreational facilities as referenced in ordinance amendment to Chapter that would be allowed as credit against requirement of land dedication or payment of fees in-lieu thereof; establish $4,200,000 per acre as fair market value of land in City to be used to calculate park in-lieu fee effective January 1, 2009; and adopt: (a) Ordinance No Amending Chapter Dedication of Land for Community Purposes, of the San Mateo Municipal Code. (b) Resolution No. (2008) Rescinding Resolution No. 167 (1974) and Adopting Standards for Private Park and Recreation Facility Credit. (c) Resolution No. (2008) Establishing the Fair Market Value of Land to be $4,200,000 per Acre for the Purpose of Calculating Parkland Dedication in Lieu Fees. 17. Award of Contract Echo Landscape Management and Construction Landscape Maintenance Services Concur in recommendation of Parks and Recreation Director and award a contract to Echo Landscape Management and Construction for maintenance services for City of San Mateo for locations shown in Exhibit A to administrative report in amount of $58,987; and adopt: the Agreement with ECHO Landscape Management & Construction for Landscape Maintenance Services at Various City Locations ($58,987). 18. City s General Liability and Property Insurance Program for Fiscal Year Concur in recommendation of City Attorney and approve renewal of liability and property insurance program through ABAG Plan. ACTION: Adopt Consent Calendar; or take other action. 06/16/08-6

7 CONTINUED PUBLIC HEARING Open hearing, hear testimony, close or continue hearing on the following: 19. * Ordinance for Introduction Truck Route Study/Policy Communication from Public Works Director recommending approval of: Truck Route Study (Exhibit A to administrative report) amendments to San Mateo Municipal Code Chapter to delete existing Sections and ; revisions to Sections and and adding Sections , , , and , designating recommended truck routes and establishing City s policy for posting of appropriate signage; and adopt: (a) Resolution No. (2008) Approving the Truck Route Study/Policy for the City of San Mateo. and introduce: (b) Ordinance No Amending Chapter of the San Mateo Municipal Code Regarding Street Use Restrictions Truck Routes. ACTION: Adopt resolution and introduce ordinance; or take other action. PUBLIC HEARINGS 20. * 2008 Proposed Tax Lien List for Unpaid Code Enforcement Administrative Fees and Citations Communication from Community Development Director recommending Council approve list of properties for tax liens for unpaid Code Enforcement Administrative Fees and Citations and direct staff to forward list to San Mateo County Controller s Office to be included in current year tax roll. (a) Resolution No. (2008) Approving Property Tax Liens for Unpaid Code Enforcement Administrative Citations and Administrative Fees for adoption. ACTION: Approve recommendation, and adopt resolution; or take other action. 21. * Adoption of City Budget Fiscal Year (To be considered with Item 3) Communication from Finance Director recommending Council conduct public hearing and approve City of San Mateo s Annual Operating Budget in amount of $119.93M and Capital Improvement Program in amount of $12.06M for a total of $131.99M. (a) Resolution No. (2008) Adopting the City Budget for adoption. ACTION: Approve recommendation and adopt resolution; or take other action. 06/16/08-7

8 22. OTHER BUSINESS City Council and Redevelopment Agency The public may present testimony on a matter within the business of these bodies that is not on this evening s agenda. 23. ADJOURNMENT As City Council and Redevelopment Agency. *NOTE: This is a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90 th day following the date the decision is made. Judicial review of the environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made. Be sure to visit our web A list of agenda items is available on City Source x210 on Thursday before the meeting.) NG:pw. q:\city Clrk\Agendas\2008\1 st 6 mos\cc_ag_08_03_17 06/16/08-8