PISMO BEACH COUNCIL AGENDA REPORT

Transcription

1 PISMO BEACH COUNCIL AGENDA REPORT SUBJECT/TITLE: ADOPTION OF MEETING MINUTES Agenda Item #8.A RECOMMENDATION: 1. Adopt Minutes of the November 27, 2018 Special Water, Wastewater and Stormwater Rate Study Session; 2. Adopt Minutes of the November 27, 2018 Special Road Closure Meeting; and 3. Adopt Minutes of the December 4, 2018 Regular Meeting. BACKGROUND: Attached for the Council s consideration are the draft minutes of the subject meetings for review and adoption. FISCAL IMPACT: There is no fiscal impact associated with the preparation or adoption of meeting minutes. ALTERNATIVES: 1. Adopt the minutes with revisions. 2. Decline to adopt the minutes; provide direction or request additional information. ATTACHMENTS: 1. Draft Minutes of the November 27, 2018 Special Meetings and the December 4, 2018 Regular Meeting Submitted by: Erica Inderlied, City Clerk Meeting Date: December 18, 2018 Approved by: Jorge Garcia, Management Services Director City Manager Approval: 8.A-1

2 DRAFT MINUTES Pismo Beach City Council Tuesday, November 27, 2018 Special Water & Wastewater Rate Study Session 3:00 p.m. Council Chamber, 760 Mattie Road, Pismo Beach, California, The City Council of the City of Pismo Beach met this date in a special session in the City Council Chamber, 760 Mattie Road, Pismo Beach, California with Mayor Waage presiding. CALL TO ORDER: Mayor Waage called the meeting to order at 3:02 p.m. 1. ROLL CALL: Present: Mayor Ed Waage Mayor Pro Tem Erik Howell Council Member Sheila Blake Council Member Marcia Guthrie Council Member Mary Ann Reiss Absent: None Staff Present: Nadia Feeser, Administrative Services Director Benjamin Fine, Public Works Director/City Engineer David Fleishman, City Attorney Erica Inderlied, City Clerk James R. Lewis, City Manager Jeff Winklepleck, Community Development Director There was consensus among the Council to reorder the agenda to hear Item 3.B prior to Item 3.A. 2. PUBLIC COMMENT PERIOD 3. AGENDA ITEMS Item 3.B: Water, Wastewater and Storm Water Rate Study Session Administrative Services Director Feeser and Public Works Director Fine presented the staff report, recommending that the Council conduct a water, wastewater, and storm water rate study session, and direct staff to: 1. Pursue updated and increased water rates as proposed in Option 1, with 8.A-2

3 $7.9 million of financing; 2. Pursue the creation of water shortage/drought buffer fees intended to be collected in the event of a water shortage; 3. Pursue increased wastewater (sewer) rates as proposed, with $5.0 million of financing; 4. Pursue creation of a new storm water fee as proposed in Option C, with a $1.2 million General Fund loan to provide initial funds for the first two years of the storm water program; 5. Return on January 15, 2019 with materials allowing the Council to give formal direction to proceed with necessary fee processes to implement the above, and responded to Council inquiry. Clay Tuckfield, Principal Consultant, Tuckfield & Associates, commented on the methodology of the utility rate study prepared by the firm for the City, and responded to other Council inquiry. The Council recessed at 5:04 p.m. and reconvened at 5:14 p.m. with all members present. There was consensus among the Council to direct staff as follows: 1. Pursue updated and increased water rates as proposed in Option 1 [including an 11.9% rate increase in April 2019 and each January thereafter through January 2023], with $7.9 million of financing; 2. Pursue the creation of water shortage/drought buffer fees intended to be collected in the event of a water shortage, in a manner that assesses a greater penalty upon the highest users of water; 3. Pursue increased wastewater (sewer) rates as proposed [a 3.2% revenue increase in April 2019 and each January thereafter through January 2023], with $5.0 million of financing; 4. Do not pursue creation of a new storm water fee at this time; 5. Return on January 15, 2019 with materials allowing the Council to give formal direction to proceed with necessary fee processes to implement the above. Item 3.A: Final Design Development Drawings for the Pier Plaza/Parking Lot Upgrade Project and Amendment #3 to Agreement with RRM Design Group for Phase 3 (Construction Documents) Community Development Director Winklepleck presented the staff report, recommending that the Council approve final design development drawings for the Pier Plaza/Parking Lot Upgrade Project; and adopt a Resolution authorizing the City Manager to execute Amendment #3 with RRM Design Group to complete Phase 3 (Construction Documents) for the Pier Plaza/Pier Parking Lot Upgrade project and appropriating necessary funds from the General Fund, including related transfers between funds, and responded to Council inquiry. 8.A-3

4 Motion by Guthrie, seconded by Blake, to approve final design development drawings for the Pier Plaza/Parking Lot Upgrade Project, with the additional direction that the "lawn chair" furnishings not be included. Motion passed 5 0 by voice vote. AYES: 5 NOES: 0 Guthrie, Blake, Reiss, Howell, Waage Motion by Council Member Reiss, seconded by Council Member Guthrie, to adopt Resolution R , authorizing the City Manager to execute Amendment #3 with RRM Design Group to complete Phase 3 (Construction Documents) for the Pier Plaza/Pier Parking Lot Upgrade Project and appropriating necessary funds, including related transfers between funds, with the following revision: A. The total contract amount of $354,349 shall be appropriated in the Pier Plaza/Parking Lot Upgrade project in the General Fund from the General Fund unassigned fund balance in Fiscal Year Motion passed 5 0 by roll call vote. AYES: 5 NOES: 0 Reiss, Guthrie, Blake, Howell, Waage Item 3.B: Water, Wastewater and Storm Water Rate Study Session 4. ADJOURNMENT By consensus, this item was reordered and heard prior to Item 3.A. There being no further business, Mayor Waage adjourned the meeting at 6:07 p.m. APPROVED: Ed Waage, Mayor ATTEST: Erica Inderlied, City Clerk 8.A-4

5 DRAFT MINUTES Pismo Beach City Council Tuesday, November 27, 2018 Special Meeting Immediately following 3:00 p.m. Study Session Council Chamber, 760 Mattie Road, Pismo Beach, California, The City Council of the City of Pismo Beach met this date in a special session in the City Council Chamber, 760 Mattie Road, Pismo Beach, California with Mayor Waage presiding. CALL TO ORDER: Mayor Waage called the meeting to order at 6:07 p.m. 1. ROLL CALL: Present: Mayor Ed Waage Mayor Pro Tem Erik Howell Council Member Sheila Blake Council Member Marcia Guthrie Council Member Mary Ann Reiss Absent: None Staff Present: Nadia Feeser, Administrative Services Director Benjamin Fine, Public Works Director/City Engineer David Fleishman, City Attorney Erica Inderlied, City Clerk James R. Lewis, City Manager Jeff Winklepleck, Community Development Director Other staff present as noted below 2. PUBLIC COMMENT 3. AGENDA ITEMS Item 3.A: Closure of Various Dead End Streets to Vehicular Traffic City Manager Lewis presented the staff report, recommending that the Council adopt a Resolution closing portions of Highland Drive, Rancho Pismo Drive, Morgan Drive, and Ventana Drive to vehicular traffic pursuant to Vehicle Code Section 21101, and responded to Council inquiry. 8.A-5

6 Mayor Waage opened the public comment period. There being no one wishing to comment, Mayor Waage closed the public comment period. Motion by Council Member Reiss, seconded by Council Member Blake, to adopt Resolution R , closing portions of Highland Drive, Rancho Pismo Drive, Morgan Drive, and Ventana Drive to vehicular traffic pursuant to Vehicle Code Section Motion passed 5 0 by roll call vote. AYES: 5 NOES: 0 Reiss, Blake, Guthrie, Howell, Waage 4. ADJOURNMENT There being no further business, Mayor Waage adjourned the meeting at 6:12 p.m. APPROVED: Ed Waage, Mayor ATTEST: Erica Inderlied, City Clerk 8.A-6

7 DRAFT MINUTES Pismo Beach City Council Tuesday, December 4, 2018 Regular Meeting 5:30 p.m. Council Chamber, 760 Mattie Road, Pismo Beach, California, The City Council of the City of Pismo Beach met this date in a regular session in the City Council Chamber, 760 Mattie Road, Pismo Beach, California with Mayor Waage presiding. CALL TO ORDER: Mayor Waage called the meeting to order at 5:30 p.m. 1. ROLL CALL: Present: Mayor Ed Waage Mayor Pro Tem Erik Howell Council Member Sheila Blake Council Member Marcia Guthrie Council Member Mary Ann Reiss Absent: None Staff Present: Dennis Byrnes, Fire Captain/Specialist Eric Eldridge, Senior Engineer Nadia Feeser, Administrative Services Director David Fleishman, City Attorney Jorge Garcia, Management Services Director Erica Inderlied, City Clerk James R. Lewis, City Manager Jake Miller, Chief of Police Jeff Winklepleck, Community Development Director Other staff present as noted below 2. PLEDGE OF ALLEGIANCE City Clerk Inderlied led the Pledge of Allegiance. 8.A-7

8 3. PRESENTATIONS & COUNCIL REORGANIZATION Item 3.A: Presentation: Holiday Wishes from Happy Time Preschool Neita Oates, Director, Happy Time Cooperative Preschool, thanked the Council for its ongoing partnership. Item 3.B: November 6, 2018 General Election Results City Clerk Inderlied presented the report, recommending that the Council receive a report on the results of the November 6, 2018 General Election. No action taken. Item 3.C: Oath of Office for Incoming Mayor and Council Members City Clerk Inderlied delivered Certificates of Appointment in Lieu of Election and administered Oaths of Office to Council Member Sheila Blake for a fouryear term, Council Member Mary Ann Reiss for a four-year term, and Mayor Ed Waage for a two-year term. Council Member Blake, Council Member Reiss, and Mayor Waage thanked their supporters. No action taken. Item 3.D: Selection of Mayor Pro Tempore for a Two-Year Term City Clerk Inderlied presented the staff report, recommending that the City Council nominate at least one Member of the City Council to serve as Mayor Pro Tempore, then conduct a vote on each nominated Member and appoint the Member receiving the highest number of votes to a two-year term, through December 2020, to coincide with the incoming Mayor s term. Council Member Blake nominated Council Member Howell to serve as Mayor Pro Tempore for a two-year term. Nomination confirmed 5 0 by roll call vote. AYES: 5 NOES: 0 Blake, Guthrie, Reiss, Howell, Waage BREAK FOR REORGANIZATION The Council recessed at 5:46 p.m. and reconvened at 6:03 p.m. with all members present. 8.A-8

9 4. PUBLIC COMMENT PERIOD Mayor Waage called for public comment. Jeannie Nix, Pismo Beach, commented on the recent open house event at Price House. Supplemental material submitted into the record. Michael Hannon, San Luis Obispo, commented on the San Luis Obispo Museum of Art's Pop Up Gallery. Supplemental material submitted into the record. Rick Turton, Parking Advisory Committee Chair, Pismo Beach, commented on financing possibilities for a future parking structure. Jim Ball, Pismo Beach, commented on the nuisance created by dead vegetation behind his home on Limerick Lane. Phyllis Borba, Pismo Beach, thanked staff and the Council for converting Park Avenue to a one-way street. Don Day, Parking Advisory Committee Member, Pismo Beach, commented on financing possibilities for a future parking structure. There being no one else wishing to comment, Mayor Waage closed the public comment period. 5. CITY MANAGER S REPORT City Manager Lewis welcomed new Management Services Director Jorge Garcia; commented on the 2019 Advisory Body Recruitment; Fiscal Year 2020 & 2021 Goal- Setting; the prohibition of dogs on the Pier. 6. CITY ATTORNEY S REPORT / CLOSED SESSION REPORT City Attorney Fleishman had nothing to report. 7. COUNCIL COMMITTEE REPORTS Council Member Blake commented on an upcoming meeting of the Integrated Waste Management Authority Board. Mayor Waage commented on an upcoming meeting of the San Luis Obispo Council of Governments Board regarding countywide Regional Housing Needs Allocation (RHNA) numbers. 8.A-9

10 8. CONSENT CALENDAR Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period. Motion by Mayor Pro Tem Howell, seconded by Council Member Guthrie, to approve the Consent Calendar as presented. Motion passed 5 0 by roll call vote. AYES: 5 NOES: 0 Howell, Guthrie, Blake, Reiss, Waage Item 8.A: Adoption of Meeting Minutes Recommendation: Adopt Minutes of the November 6, 2018 Regular Meeting. Item 8.B: Payroll Register and Register of Demands Recommendation: 1. Approve the Summary of Payroll Register for October 29, 2018 and November 11, 2018; 2. Approve the Register of Demands for October 28, 2018 and November 11, Item 8.C: Department Activity Reports for October 2018 Recommendation: Receive reports as information only. Item 8.D: 2019 City Council Regular Meeting Schedule Recommendation: Adopt a Resolution establishing the 2019 City Council Regular Meeting schedule, and directing staff to recommend cancellation of regularly scheduled July 2019 meetings of the Conference and Visitors Bureau Board, Parking Advisory Committee, Parks, Recreation and Beautification Commission, and Planning Commission. Resolution R adopted. Item 8.E: Update on the Emergency Proclamation Recommendation: No action required; information only. 8.A-10

11 Item 8.F: Notice of Completion for the Pismo Pier Rehabilitation Project Recommendation: Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Pismo Pier Rehabilitation Project. Item 8.G: Monthly Investment Transaction Report of the City s Cash and Investments for September 2018 of FY Recommendation: No action required; information only. Item 8.H: Quarterly Investment Report for the three months of July through September 2018 The First Quarter of FY Recommendation: No action required; information only. Item 8.I: Purchase of Dell Network Storage Equipment from Lanair Group, LLC and Related Budget Adjustments Recommendation: Adopt a Resolution authorizing the City Manager to approve the purchase of Dell network storage equipment from LANAIR Group, LCC in the amount of $47, in FY 2019, and related budget adjustments. Resolution R adopted. Item 8.J: Purchase of Two Replacement Sewage Pumps from Flo- Systems, Inc. Recommendation: Adopt a Resolution authorizing the purchase of two replacement sewage pumps for the Freeway Foothills lift station from Flo-Systems, Inc. Resolution R adopted. Item 8.K: Contract Extension with Channel Islands Technology Integrators Group, Inc. (CITIG) for Information Technology Services Recommendation: Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the Channel Islands Technology Integrators Group, Inc. agreement for the City s Information Technology Services. Resolution R adopted. 8.A-11

12 9. ITEMS PULLED FROM CONSENT None. 10. PUBLIC HEARINGS Item 10.A: Appeal of Planning Commission Approval of a Coastal Development Permit for a Vacation Rental Unit at 140 Addie Street; Project No. P Recommendation: Adopt a Resolution upholding the September 25, 2018 Planning Commission approval of Project No. P for a Coastal Development Permit, Architectural Review Permit, and Variance request for the construction of a 1,296-square-foot single-story visitor-serving rental unit and a 552-square-foot attached tandem garage at 140 Addie Street; APN City Manager Lewis provided an oral report on withdrawal of the subject appeal. Mayor Waage opened the public comment period. There being no one wishing to comment, Mayor Waage closed the public comment period. No action taken. Item 10.B: Public Hearing to Receive Community Input and Requests for Use of Community Development Block Grant (CDBG) Funds Community Development Director Winklepleck presented the staff report, recommending that the Council conduct a public hearing to receive input on the disbursement of the City s allocation of Community Development Block Grant (CDBG) funds for Fiscal Years ; and adopt a Resolution identifying draft recommendations to the County of San Luis Obispo for inclusion in the 2019 Community Development Block Grant Action Plan, and responded to Council inquiry. Mayor Waage opened the public hearing. Jeannie Nix, Pismo Beach, spoke in support of providing additional funding to the 5 Cities Homeless Coalition. There being no one else wishing to comment, Mayor Waage closed the public hearing. 8.A-12

13 Motion by Mayor Pro Tem Howell, seconded by Council Member Blake, to adopt Resolution R , identifying draft recommendations to the County of San Luis Obispo for inclusion in the 2019 Community Development Block Grant Action Plan, with the following funding amounts: 1. 5 Cities Homeless Coalition Subsistence Payments Program: $5,500; 2. CAPSLO Minor Home Repair Program: Remainder of Pismo Beach's allocation, plus administrative costs (approximately $22,607 in funding). Motion passed 5 0 by roll call vote. AYES: 5 NOES: 0 Howell, Blake, Guthrie, Reiss, Waage 11. BUSINESS ITEMS Item 11.A: 2019 Federal Legislative Agenda and Agreement with Thorn Run Partners for Federal Legislative Advocacy Services City Manager Lewis presented the staff report, recommending that the Council adopt a Resolution approving the 2019 Federal Legislative Agenda and awarding a contract to Thorn Run Partners for federal legislative advocacy services from July 2019 through December 2020, in an amount not to exceed $72,000, and responded to Council inquiry. Greg Burns, Partner, Thorn Run Partners, offered a presentation regarding the proposed 2019 federal legislative agenda. Mayor Waage opened the public comment period. There being no one wishing to comment, Mayor Waage closed the public comment period. Motion by Mayor Pro Tem Howell, seconded by Council Member Reiss, to adopt Resolution R , approving the 2019 Federal Legislative Agenda and awarding a contract to Thorn Run Partners for federal legislative advocacy services from July 2019 through December 2020, in an amount not to exceed $72,000, with the following revision: A. The proposed legislative agenda shall be amended to include the position of opposition to any efforts to weaken the safety of the transportation of oil by pipeline. 8.A-13

14 Motion passed 5 0 by roll call vote. AYES: 5 NOES: 0 Howell, Reiss, Blake, Guthrie, Waage 12. CITY COUNCIL COMMENTS AND REQUESTS The Council had no requests. 13. ADJOURNMENT There being no further business, Mayor Waage adjourned the meeting at 7:15 p.m. APPROVED: Ed Waage, Mayor ATTEST: Erica Inderlied, City Clerk 8.A-14