The November 19, 2018 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns.

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1 CITY OF GENEVA COUNCIL MEETING November 19, 2018 CALL TO ORDER The November 19, 2018 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Craig Maladra, Becky Hruby, Mike Bruno, Tara Burghart, Michael Clements, Jeanne McGowan, Richard Marks, Robert Swanson, Jim Radecki, Dean Kilburg Aldermen attending by teleconference: None Aldermen absent: None Also attending: City Atty Ron Sandack, City Administrator Stephanie Dawkins, Assistant City Administrator Benjamin McCready, Public Works Director Rich Babica, Fire Chief Mike Antenore, Development Director David DeGroot PLEDGE OF ALLEGIANCE Led by Emily Eichholzer PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS Introduce GIS Technician Emily Eichholzer Mayor Burns welcomed Eichholzer to the podium, where she gave a history of her education, past job experience and defined her new role with the City. Consider Mayor s Appointment of Benjamin McCready to Assistant City Administrator/Director of Administrative Services McCready introduced his wife Britany, and his sons Ethan and Everett and briefly described his six months with the City leading up to his permanent appointment. Moved by Ald. Marks, seconded by Ald. Bruno the motion was passed unanimously by voice vote Administrative Services Department Presentation Newly appointed Assistant City Administrator/Director of Administrative Services Benjamin McCready gave a presentation on the organization and functions of the Administrative Services department. He defined the four sections and functions of the department. McCready described demographics of the personnel making up departments within the city, and some of the challenges and strategies of recruiting and managing these resources. Ald. Burghart and Kilburg asked questions about safety, workers comp, and upcoming loss of personnel through retirement and McCready described plans to manage these issues. AMENDMENTS TO AGENDA None OMNIBUS AGENDA All Items listed on the Omnibus Agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Geneva City Council Meeting November 19,

2 Moved by Ald. Bruno, seconded by Ald. Marks to approve the Omnibus Agenda as presented. Roll call: Approve Minutes of the Regular Meeting November 5, 2018 APPROVE REPORTS COUNCIL COMMITTEES COMMITTEE OF THE WHOLE: Monday, November 26, OTHER ITEMS AND CORRESPONDENCE Recommend Acceptance of Strategic Plan Goals Session Report Moved by Ald. Bruno, seconded by Ald. Marks the motion was passed unanimously by voice vote MUNICIPAL BILLS FOR PAYMENT BILLS PRESENTED FOR PAYMENT 11/19/2018 GENERAL FUND $ 226, CULTURAL ARTS FUND 1, BEAUTIFICATION FUND TOURISM FUND RESTRICTED POLICE FINES TRI COM FUND 25, PEG SSA # 1 2, SSA # 4 2, SSA # SSA # SSA # SSA # SSA # SSA # 26 1, DEBT SERVICE FUND 1,940, INFRASTRUCTURE CAPITAL PROJ 237, TIF # TIF # ELECTRIC 2,448, Geneva City Council Meeting November 19,

3 WATER/WASTEWATER 1,763, REFUSE CEMETERY 6, COMMUTER PARKING GROUP DENTAL 5, WORKERS COMPENSATION UTILITY REFUNDS 1, TOTAL FUNDS $ 6,669, Moved by Ald. Bruno, seconded by Ald. McGowan that the bills be approved, and vouchers prepared. Roll call: COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Recommend Resolution No authorizing purchase of 2019 Ford Explorer and declaring 2008 Toyota Prius (G-2106) as Surplus upon delivery of new vehicle. Moved by Ald. Marks, seconded by Ald. Clements to return to open the motion for discussion. Ald. Swanson suggested the process for managing all city-owned vehicles be centralized rather than by department. Ald. Radecki asked if the 100+ vehicles were managed by a fleet supervisor. City Administrator Dawkins answered that there is a manager who reviews the status of each vehicle and manages and coordinates. There being no further discussion, the matter was put to a vote. Roll call: AYES: 9 Radecki) ABSENT: 1 (Swanson) Approve Resolution No rejecting Geneva Business Park I & II Substation Maintenance bids opened September 4, Approve Resolution No awarding bid to ShermCo Industries in the amount of $60, for the Geneva Business Park I & II Substation Maintenance. Approve Resolution No authorizing change order from Pennsylvania Transformer Technology, Inc. for the Western Avenue Substation Transformer Procurement totaling a credit of $16, and decreasing total contract amount to $484, Geneva City Council Meeting November 19,

4 Approve Resolution No authorizing supplemental agreement from Stanley Consultants for the Western Avenue Substation Transformer Upgrade Project in the amount of $5, increasing the total contract price to $80, Approve Resolution No authorizing Change Order #1 with Patnick Construction in an amount not-to-exceed $25,000 for the Storm and Sanitary Sewer Replacement Project. Approve Resolution No executing a Pipeline Crossing Agreement with Union Pacific Railroad at S. Glengarry Drive. Approve Resolution No executing a Pipeline Crossing Agreement with Union Pacific Railroad at Western Avenue. PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS Recommend Approval of Ordinance No Granting a Special Use for Preliminary/Final Planned Unit Development at 320 Franklin Street and 327 N. Fourth St. St. Mark s Episcopal Church. City Administrator Dawkins gave an overview of the request, describing certain impacts and noted that the Planning Commission had voted to approve the project. Dawkins also noted there were representatives of the Church present to answer any questions. Ald. Bruno noted that the plan would restore a porch to the building, making it more historic in appearance. There being no questions or discussion, moved by Ald. Marks, seconded by Ald. Hruby that the motion be approved as presented. Roll call: Recommend Approval of Ordinance No Granting a Special Use for a drive through restaurant at 206 E. State Street The Hari Group City Administrator Dawkins gave an overview of the project, noting that the Planning Commission had approved the project with additions, which have been added to the plan. All Aldermen present contributed to the approximate 35-minute discussion, asking questions, giving their concerns and feelings about the impact, both positive and negative of the project. Geneva City Council Meeting November 19,

5 City Planning Director David DeGroot answered questions as presented. Bill Grieves, who did the traffic study for the Hari Group clarified aspects of the study and answered questions. Jessica Portzer, a Dunkin engineer, described a new smartphone App the company is introducing and how it will work with a dedicated drive-through lane to speed traffic flow through the property. There being no further discussion or questions, the matter was put to a vote. Roll call: AYES: 6 (Ald. Bruno, Hruby, McGowan, Marks, Radecki, Mayor Burns) NAYS: 5 (Ald. Burghart, Clements, Maladra, Kilburg, Swanson) with Mayor Burns voting to break a tie. CLOSED SESSION ON THE REVIEW OF CERTAIN CLOSED SESSION MINUTES Moved by Ald. Marks seconded by Ald. Bruno to adjourn to closed session. Roll call: OPEN SESSION ON THE RELEASE OF CERTAIN CLOSED SESSION MINUTES Moved by Ald. Marks, seconded by Ald. Clements to return to open session. Roll call: Moved by Ald. Marks, seconded by Ald. Clements that the council approve the November 20, 2017 closed session minutes for release. Roll call: NEW BUSINESS /PUBLIC COMMENT Ald. Bruno wished everyone a happy Thanksgiving holiday. ADJOURNMENT There being no further business, moved by Ald. McGowan, seconded by Ald. Swanson to adjourn the Geneva City Council meeting. Carried unanimously by voice vote. The meeting adjourned at 8:31 PM. Roger Godskesen, City Clerk Geneva City Council Meeting November 19,