MINUTES OF THE SPECIAL MEETING NORWALK CITY COUNCIL NORWALK, CALIFORNIA AUGUST 2, 2016

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1 MINUTES OF THE SPECIAL MEETING NORWALK CITY COUNCIL NORWALK, CALIFORNIA AUGUST 2, 2016 Mayor Mendez called the special meeting to order at 4:01 p.m. in the U.S. Constitution Room/#4, Norwalk Boulevard, Norwalk, California. City Council was present in its entirety with Councilmembers Shryock and Vernola, Vice Mayor Kelley, and Mayor Mendez responding to roll call. Also present were Michael J. Egan, City Manager, and Theresa Devoy, City Clerk. REPORT SOUTHERN CALIFORNIA EDISON (SCE) LS-1 RATE STREET LIGHT BUYBACK PROGRAM Christine Roberto, Public Services Superintendent provided a report, presenting four options to City Council: 1) Maintain the status quo; 2) Convert to LS-1E Rate, with SCE maintaining ownership of the lights/poles; 3) Purchase the lights/poles, maintaining existing High Pressure Sodium lights; and 4) Purchase the lights/poles, converting to LED fixtures. Ms. Roberto indicated that each option has pros and cons associated with them, as well as various costs. Considerations presented were: if purchased, the ability to install hardware such as cameras, sensors, emergency response equipment; revenue generators such as cellular networks, vehicle charging stations, banners, etc; and overall costs of each option ranging from $15,389,082 to $20,748,748, depending on which option is chosen. Ms. Roberto also indicated that the maintenance responsibilities are a concern, but may be lessened if the City elects to upgrade to LEDs. She also shared that using a third vendor to maintain the lights is an option that would be investigated if City Council chooses to purchase the light poles. Ms. Roberto outlined various options to fund the purchase, including capital reserves funding, in phases; utility financing, and third party financing: energy savings performance contracts, global management performance contracts (GMPC), leasing, vendor financing, bonds. City Council discussion ensued regarding concern with costs to purchase the poles, and maintain them, upgrade to LEDs, lighting distribution of LEDs, insurance, and the value of lights/poles as an asset. There was also discussion about the lighting in the Broadmore area and staff confirmed they were not included in this offer. Lastly, Ms. Roberto indicated that there are several types of light poles in the group that is being considered, some of which may be in poor condition. She suggested that the City request as extension from Edison to provide staff an opportunity to determine if there was a significant number of those poles that would need to be replaced, which would make this endeavor much more expensive. Following City Council discussion of purchasing the poles without committing to converting to LEDs versus choosing either Option 3 or 4, Mayor Mendez moved and Vice Mayor Kelley seconded to authorize the purchase of street light poles. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: 12326

2 Minutes of the Special Meeting AYES: NOES: ABSENT: Councilmembers Shryock and Vernola, Vice Mayor Kelley, and Mayor Mendez None None REVIEW CHRISTMAS TREE OPTIONS Following a report by Inez Alvarez, Public Services Superintendent, Councilmember Vernola moved and Mayor Mendez seconded to approve Option No. 1, to purchase an artificial tree in the amount of $53,418, with an annual maintenance cost of $3,450. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE. AYES: NOES: ABSENT: Councilmembers Vernola, Vice Mayor Kelley, and Mayor Mendez Councilmember Shryock None ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 5:31 p.m. ATTEST: THERESA DEVOY, CMC CITY CLERK MICHAEL MENDEZ MAYOR 12327

3 MINUTES OF THE STUDY SESSION AND REGULAR MEETINGS NORWALK CITY COUNCIL NORWALK, CALIFORNIA AUGUST 2, 2016 STUDY SESSION MEETING Mayor Mendez called the study session meeting to order at 5:32 p.m. in U.S. Constitution Room/#4, Norwalk City Hall, Norwalk Boulevard, Norwalk, California. City Council was present in its entirety with Councilmembers Shryock and Vernola, Vice Mayor Kelley, and Mayor Mendez responding to roll call. Also present were Michael J. Egan, City Manager; Roxanne Diaz, City Attorney; and Theresa Devoy, City Clerk. ORAL COMMUNICATIONS FOR CLOSED SESSION MATTERS There were no persons wishing to address City Council regarding the matter to be discussed in closed session. CLOSED SESSION City Council immediately convened to closed session for discussion on the following matter: CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE APN ; Negotiating Parties: Michael J. Egan and Norwalk La Mirada Unified School District. Under Negotiation: Terms and Conditions of sale. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE APN , Metropolitan State Hospital; City Negotiator: Michael J. Egan, City Manager; Negotiating Party: State of California. Under Negotiation: price and terms of payment. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE (d)(4) Initiation of Litigation in one case. RECESS City Council recessed at 6:05 p.m. pending commencement of the regular meeting

4 REGULAR MEETING Mayor Mendez called the regular meeting to order at 6:14 p.m. in Council Chambers, Norwalk City Hall, Norwalk Boulevard, Norwalk, California. City Council was present in its entirety with Councilmembers Shryock and Vernola, Vice Mayor Kelley, and Mayor Mendez responding to roll call. Also present were Michael J. Egan, City Manager; Roxanne Diaz, City Attorney; and Theresa Devoy, City Clerk. The invocation was delivered by Pastor Hector Gomez, New Branch Ministries, followed by the flag salute, led by Sofia Nava, Corvallis Middle School. CITY COUNCIL COMMENTS Councilmember Shryock shared that he recently attended the Coffee with a Cop event held on Saturday at Pepe Jones; invited residents to the Summer Concert Series, featuring Soto and National Night Out, on August 3 at City Hall Lawn; shared that on August 17 the State Board of Equalization will be holding a business resource seminar in the Council Chambers and an Employment Development Department Job Fair will be held at the Norwalk Arts and Sports Complex (NASC); and requested the speed limits on Excelsior be reviewed. Vice Mayor Kelley announced the City will be holding a blood drive on August 16 at the Norwalk Social Services Center and encouraged everyone to donate to the cause; shared that the bi-annual Lobby Olympics will be held at the Norwalk Senior Center in conjunction with the Olympics; and reported on her attendance at the Coffee with a Cop and Assembly member Cristina Garcia s Young Legislators events. Mayor Mendez shared a video highlighting the new US Soccer Center located on Firestone Boulevard. SPECIAL PRESENTATIONS City Council recognized businesses in the City of Norwalk participating in Helpline Youth Counseling s Merchant Committed Program. City Council recognized Billie Dean Monfort III for achieving the rank of Eagle Scout. CITY MANAGER COMMENTS None. CLOSED SESSION REPORT The City Attorney indicated there was no reportable action taken on the matters discussed in closed session

5 CONSENT CALENDAR Consent calendar items are considered routine matters which may be enacted by one motion and roll call vote. Councilmember Shryock requested that Item Nos. 13 and 14 be pulled from the consent calendar for separate consideration. He also requested that the regular minutes be amended to include a description of the improvements on Studebaker Road and Rosecrans Avenue, Project No Councilmember Shryock moved and Vice Mayor Kelley seconded to approve the balance of the consent calendar. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: NOES: ABSENT: Councilmembers Shryock** and Vernola*, Vice Mayor Kelley and Mayor Mendez None None MEETING MINUTES City Council approved the minutes of the study session and regular, as amended, meetings of July 19, PAYROLL City Council approved the payroll for the period July 3, 2016 July 16, 2016, in the total amount of $1,017, COMMERCIAL DEMANDS City Council approved the warrant register dated July 26, 2016, in the total amount of $2,143, *Councilmember Vernola abstained from taking action on the following warrants: , , , , , , , , , , , and PLANNING COMMISSION SYNOPSIS JULY 27, 2016 There was no action was taken. 320 RESOLUTION NO DESTRUCTION OF OBSOLETE RECORDS CITY CLERK AND FINANCE City Council adopted Resolution No , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE CITY CLERK AND FINANCE DEPARTMENTS

6 AMENDMENT NO. 2 - SOLID WASTE CONSULTING SERVICES City Council approved Amendment No. 2 with HF&H Consultants in the amount of $40,000; and authorized the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney RESOLUTION NO APPOINTMENT TO SERVE AS THE CITY S VOTING DELEGATE AT THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE AND BUSINESS MEETING City Council adopted Resolution No , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK DESIGNATING CITY MANAGER MICHAEL J. EGAN AS THE CITY S VOTING DELEGATE FOR THE ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE AND BUSINESS MEETING TO BE HELD OCTOBER 5-7, PROJECT NO R ACCEPTANCE OF WORK FOR AIR CONDITIONING UNITS AT THE GERDES PARK MAIN BUILDING City Council accepted the work of ACCO Engineered Systems in the amount of $68, for the replacement of air conditioning units at the Gerdes Park main building R PROJECT NO R ACCEPTANCE OF WORK FOR THE ROOFING REPLACEMENT AT THE GERDES PARK MAIN BUILDING City Council accepted the work of Best Contracting Services in the amount of $274, for the roofing replacement at the Gerdes Park main building R AMENDMENT TO EMPIRE PIPE CLEANING AND EQUIPMENT, INC. CONTRACT SERVICES AGREEMENT City Council approved Amendment No. 9, approving an 8.3% increase and extending the term of the sewer maintenance contract with Empire Pipe Cleaning and Equipment, Inc. for an additional period of two (2) years through June 30, 2018; and authorized the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney WATER RIGHTS SUBLEASE City Council approved an agreement with Orchard Dale Water District to sublease 500 acre feet of water rights at $175 per acre-foot for FY 2016/17; and authorized the City Manager to execute the agreement on behalf of the City, in a form approved by the City Attorney

7 AGREEMENT AMENDMENT NO. 1 ECONOMIC DEVELOPMENT SERVICES City Council approved Amendment No. 1 with Kosmont & Associates, Inc. to provide economic development services for a maximum amount of $40,000 through June 30, 2017; and authorized the City Manager to execute Amendment No. 1 on behalf of the City in a form approved by the City Attorney. **Councilmember Shryock abstained from taking action on this item due to a potential conflict of interest with his employment. 325 ITEMS REMOVED FROM CONSENT CALENDAR PROJECT NO ADOPTION OF A MITIGATED NEGATIVE DECLARATION - AWARD OF CONTRACT FOR CONSTRUCTION - APPROVAL OF AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICE FOR THE TRANSMISSION MAIN IMPROVEMENT PROJECT Julian Lee, Utilities and Projects Manager, presented a brief report. City Council discussion ensued regarding whether this project would encompass the entire water system and the costs related to monitoring of the project site by the Gabrieleno Indians. Staff indicated that the project does not connect the entire water system but it would allow the City to pump water rather than purchasing it at higher rates, and due to California Environmental Quality Act (CEQA) requirements, the City must allow and assume the costs for tribal monitoring of any projects which may affect lands of interest to regional tribes, should they make a claim for such monitoring following notice of such projects. Councilmember Shryock moved and Vice Mayor Kelley seconded to: a. adopt the Initial Study and Mitigated Negative Declaration; b. award the contract to Mike Bubalo Construction in the amount of $2,912,700 for the construction of the transmission main improvement project; c. approve an agreement with Michael Baker International, Inc. in the amount of $233,830 for construction management for the project; and d. authorize the City Manager to execute the agreements and any amendments provided there is funding in the budget, on behalf of the City, in forms approved by the City Attorney. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Councilmembers Shryock and Vernola, Vice Mayor Kelley and Mayor Mendez NOES: None ABSENT: None

8 PROJECT NO ACCEPTANCE OF WORK FOR IMPROVEMENTS AT THE TRANSPORTATION/PUBLIC SERVICES FACILITY AND METROLINK STATION Jim Parker, Director of Transportation, presented a report, highlighting the improvements made at the facility and station, and in response to a question regarding funding, Mr. Parker shared that no general funds were utilized. Councilmember Shryock moved and Vice Mayor Kelley seconded to: a. accept the work of KEMCORP Construction, Inc. in the amount of $2,709,310 for improvements at the Transportation/Public Services Facility and Metrolink Station; b. authorize the City Clerk to file a Notice of Completion with the Office of the Los Angeles County Recorder; and c. authorize staff to release retention in the amount of $135,465.50, following the designated waiting period. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Councilmembers Shryock and Vernola, Vice Mayor Kelley and Mayor Mendez NOES: None ABSENT: None APPOINTMENTS ADVISORY BODIES There were no appointments made. 200 APPOINTMENT TO SERVE AS ALTERNATE FOR THE GATEWAY CITIES COUNCIL OF GOVERNMENTS Mayor Mendez moved and Councilmember Shryock seconded to confirm the Mayor s nomination of Vice Mayor Kelley to serve as the alternate for the Gateway Cities Council of Governments. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE. AYES: Councilmembers Shryock and Vernola, and Mayor Mendez NOES: None ABSTAIN: Vice Mayor Kelley

9 RESOLUTION RESOLUTION NO ADOPTING A NEGATIVE DECLARATION FOR THE ACCEPTANCE OF A 15-ACRE PROPERTY TRANSFER - ACCEPTING THE TRANSFER OF THE 15 ACRES UNITED STATES AIR FORCE PROPERTY LOCATED AT NORWALK BOULEVARD AND APPROVING INSTALLATION OF A FENCE DIVIDING THE PROPERTY Following a brief report by Adriana Figueroa, Administrative Services Manager, City Council discussed the easements on the property, whether there were any health risks to visitors, and the form of deed to transfer the property. Staff indicated that the easements are active pipelines, a health risk assessment was performed indicating the property if safe for park use, and that the Federal Government will only use the quick deed process to transfer the property and has included assurances in the legislation that transferred the property to protect the City. Councilmember Vernola moved and Councilmember Shryock seconded to adopt Resolution No , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK ADOPTING A NEGATIVE DECLARATION FOR THE ACCEPTANCE OF A 15-ACRE PROPERTY TRANSFER FROM THE UNITED STATES AIR FORCE TO THE CITY OF NORWALK AND FOR THE INSTALLATION OF A PERIMETER FENCE, ACCEPTING THE TRANSFER OF THE 15 ACRES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE TRANSFER OF THE 15 ACRES GENERALLY LOCATED AT THE EAST END OF THE PROPERTY AT NORWALK BOULEVARD, WEST OF HOLIFIELD PARK AS PART OF CONGRESSIONAL LEGISLATION. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE. AYES: Councilmembers Shryock and Vernola, Vice Mayor Kelley and Mayor Mendez NOES: None ABSENT: None REPORT DISCUSSION OF FILLING CITY COUNCIL VACANCY PURSUANT TO GOVERNMENT CODE 36512(b) Joe Madrid, Rey Fernandez, Oscar Saldovar, Mary Jane McIntosh, and Alberto Uribe spoke in favor of appointing an individual to serve through March Following discussion of the available options, having a fifth member, and clarifying that there would not be a significant cost, if any, to add this seat to the City s regularly scheduled election in March, Vice Mayor Kelley moved and Councilmember Shryock seconded to 12332

10 call for a special election to fill the vacancy. MOTION FAILED BY THE FOLLOWING ROLL CALL VOTE: AYES: Councilmember Shryock and Vice Mayor Kelley NOES: Councilmember Vernola and Mayor Mendez ABSENT: None ORAL COMMUNICATIONS Addressing City Council were Richard Lambert, Mary Jane McIntosh, and Jenaro Torres. ADJOURNMENT There being no further business to come before City Council, Mayor Mendez adjourned the meeting at 8:09 p.m. ATTEST: THERESA DEVOY, CMC CITY CLERK MICHAEL MENDEZ MAYOR 12333