CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30 P.M. MINUTES OF ADJOURNED MEETING 6:00 PM NOVEMBER 4, 2003

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1 CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30 P.M. MINUTES OF ADJOURNED MEETING 6:00 PM NOVEMBER 4, 2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 4:31 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section (a) Case Name: Cemex Inc. v. County of Los Angeles U.S. District Court, Central District of CA, Case No (DT) RECESS AND RECONVENE Mayor Smyth recessed the meeting to a Closed Session at 4:32 p.m. and reconvened the meeting at 5:28 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken that was required to be reported. ADJOURN Mayor Smyth adjourned the meeting at 5:29 p.m. - CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Kellar gave the invocation acknowledging the Fire Department for their efforts during the last week and welcoming baby Gavin McLean Smyth to the Mayor's family.

2 CALL TO ORDER Mayor Smyth called to order the adjourned meeting of the City Council at 6:45 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. COUNCILMEMBER COMMENTS Councilmember McLean presented a rubber ducky to Mayor Smyth for baby Gavin. COMMITTEE REPORTS There were none. AW ARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS TO THE CITY There were none. PUBLIC PARTICIPATION Addressing the Council at this time was Gary Moen representing Narcotics Anonymous of Santa Clarita regarding their program and meeting availability (submitted material); and Cathy Ludwick representing Narcotics Anonymous of Santa Clarita requesting special consideration for affordable meeting space for this community resource. STAFF COMMENTS Ken Pulskamp, City Manager, advised that staff would contact Mr. Moen and Ms. Ludwick to explore opportunities for meeting space. Mayor Smyth requested that Rick Gould, Director of Parks, Recreation and Community Services, provide a business card to the speakers. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. AP PROV AL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda, moving Item 3 to follow the Redevelopment Agency meeting. Hearing no objections, it was so ordered. 2

3 - APPROVAL OF MINUTES Motion by Weste, second by Ferry, to approve the minutes of the October 14, 2003 and the October 28, 2003 special and regular City Council meetings. Hearing no objections, it was so ordered. RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY Mayor Smyth recessed the meeting to the Redevelopment Agency meeting at 6:55 p.m. RECONVENE CITY COUNCIL MEETING Mayor Smyth reconvened the meeting of the City Council at 7:33 p.m. ITEM3 UNFINISHED BUSINESS EMERGENCY WINTER SHELTER LEASE AGREEMENT Pursuant to action taken earlier during the meeting, this item was considered at this time. RECESS AND RECONVENE Mayor Smyth called a recess at 9:20 p.m. and reconvened the meeting at 9:35 p.m. ITEM I PUBLIC HEARING AN APPEAL OF PLANNING COMMISSION APPROVAL OF A MINOR USE PERMIT FOR THE CONSTRUCTION OF TWO AUTOMOTIVE BUILDINGS AT LYONS AVENUE, WITHIN THE COMMUNITY OF NEWHALL IN THE CITY OF SANTA CLARITA Mayor Smyth indicated that the public hearing had been opened at the October 28, 2003 meeting and continued to this time. Sharon Dawson, City Clerk, stated that all notices required by law have been provided. Wendy Deats, Assistant Planner II, advised that on December 4, 2001, Lyons Car Wash submitted an application for a minor use permit to the City's Planning & Building Services Department, requesting the approval of two new automotive buildings consisting of 10 service bays for minor auto repair, which would operate in conjunction with the existing car wash facility. The existing car wash and the proposed automotive service facility are located within an existing shopping center, which was approved by Los Angeles County and constructed in the l 960's. The center contains a variety of commercial, food and service uses which have operated since construction. Ten additional letters of support were submitted. Councilmember McLean explained the basis for her filing the appeal and indicated she has no bias one way or the other. Representing the applicant, Lyons Car Wash, Rodney Khan outlined the proposal. 3

4 r Addressing the Council on this item was Joann Meinardus. Mayor Smyth closed the public hearing. In response to inquiry from Council, a rough elevation plan was distributed and reviewed. Motion by McLean, second by Ferry, to direct staff to work with the applicant regarding architectural treatment and landscaping, and bring back a report with renderings for discussion at the December 9, 2003 Council meeting. On roll call vote: Ayes: McLean, Kellar, Weste, Ferry Noes: Smyth Absent: None Motion carried. ITEM2 PUBLIC HEARING PLACERITA CANYON SEWER BACKBONE PROJECT ENVIRONMENTAL IMPACT REPORT AND OAK TREE PERMIT (MASTER CASE , OAK TREE PERMIT ) SCH Mayor Smyth indicated that the public hearing had been opened at the October 28, 2003 meeting and continued to this time. Sharon Dawson, City Clerk, stated that all notices required by law have been provided. Councilmember W este indicated she would disqualify herself from participation and voting on this item due to a possible conflict of interest because she owns property and lives in the area, and left the Chamber at this time. Vincent Bertoni, Interim Director of Planning and Building Sevices, advised that in 1996 the City Council directed staff to evaluate the necessity of a public sewer system within the community of Placerita Canyon. In 1997 the City initiated a sewer area study that included providing a system to The Master's College and two residential tracts. In June 2001, the City Council initiated the preparation for the environmental documentation because of potential significant impacts of the project. Addressing the Council on this item was Connie Worden-Roberts; Eugene Nelson representing Placerita Canyon Property Owners Association; Terry Payne; Juliette Medaglia-Herrera; and Ann Irvine. One written comment was submitted. Mayor Smyth closed the public hearing. 4

5 - Motion by Ferry, second by Kellar, to adopt Resolution No to certify the final environmental impact report and approve the oak tree permit for the sewer line to encroach into the protected zone of 39 oaks. On roll call vote: Ayes: Kellar, Ferry, McLean, Smyth Noes: None Absent: None Disqualified: Weste Motion carried. - ITEM3 UNFINISHED BUSINESS EMERGENCY WINTER SHELTER LEASE AGREEMENT Kelvin Parker, Associate Planner, advised that the Planning Commission approved a minor use permit to operate an Emergency Winter Shelter at the Via Princessa Metrolink Station at their September 16, 2003 meeting and recommended to City Council approval of a one year lease agreement to the Santa Clarita Community Development Corporation (SCCDC) to operate the facility. Representing the Santa Clarita Community Development Corporation and speaking in support of a 5-year lease for the shelter were Tim Davis, President; Barbara Preheim, Treesurer; Andy Pattantyus, Board member in charge of facility planning; and Mark Young, Vice Pre$i nt. Addressing the Council on this item was Alan Ferdman; Mark Benson; Lloyd Hoffman; Susan Kincanon; Allan Cameron; Berta Gonzalez-Harper; Jim Reedy; Ken Greaves representing Vista de! Canon Homeowners Association; Jim Allaire; Jason Siegen; Esther Payton; and Margaret Casey representing Vista de! Canon Homeowners Association. Sixteen written comments were submitted. Motion by Weste, second by McLean, to direct the City Manager or designee to enter into a one year agreement for an emergency winter shelter on City owned land at the Via Princessa Metrolink Station. Direct staff to continue to work with the Santa Clarita Community Development Corporation (SCCDC) to find a permanent location. On roll call vote: Ayes: Ferry, McLean, Weste, Smyth Noes: Kellar Absent: None Motion carried. Councilmember Ferry indicated that he would form a committee with community leaders and bring back 4-6 potential sites for discussion by the Council at a study session. 5

6 ADJOURNMENT Mayor Smyth adjourned the meeting at 11 :05 p.m. FUTURE MEETINGS Due to the Veterans' Day Holiday, no meeting will be held on Tuesday, November 11, A special City Council meeting will be held Thursday, November 20, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, November 25, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. ATTEST: 1/J. '7 (l,\ (;(_~ ;;/\ ~ -' CITY CLERK 03Nov4adjm.doc 6