AGENDA. How to Address the City Council

Transcription

1 CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 10, :00 PM City Council Chambers Valencia Blvd. Santa Clarita, CA AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR ADA Title II) INVOCATION Smyth

2 CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Drive Focus Live Art Contest Winners National Association of Government Web Professionals Pinnacle Award Winners PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2

3 1. APPROVAL OF SPECIAL MEETING MINUTES The minutes of the City Council are submitted for approval. City Council approve the minutes of the December 13, 2016 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. City Council approve the minutes of the December 13, 2016 Regular Meeting. 3. LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - INTENT/INITIATION - Pursuant to conditions of approval adopted during the entitlement of the Vista Canyon Ranch development project, the property owner shall annex the property and create a new Zone within Landscape Maintenance District No. 1. City Council: 1. Adopt a resolution to approve the Engineer s Report, declare its intention to order annexations into and creation of a new zone in Landscape Maintenance District No. 1 Zone 32 (Vista Canyon Ranch), and to levy assessments beginning in Fiscal Year Adopt a resolution to initiate proceedings, make certain designations in connection with the proposed annexations into Landscape Maintenance District No. 1 Zone 32, and to levy assessments beginning in Fiscal Year Set a public hearing for February 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. 4. NEWHALL RANCH ROAD BRIDGE WIDENING OVER THE SAN FRANCISQUITO CREEK, PROJECT S AWARD CONSTRUCTION CONTRACT - The Newhall Ranch Road Bridge over San Francisquito Creek is located approximately 0.25 miles west of McBean Parkway. This project will widen the Newhall Ranch Road Bridge over San Francisquito Creek to four lanes in each direction with a raised median, barrier protected sidewalk on the north side, and barrier protected sidewalk and shared-use path on the south side. Other improvements will include the west bank portion of the San Francisquito Creek Trail gap connection below the bridge, new street lights, and a bus turnout on the south side of the road. This project will expand the bridge to its ultimate width improving vehicle, pedestrian and cyclist capacity and safety. City Council: 1. Approve the plans and specifications for the Newhall Ranch Road Bridge Widening Page 3

4 over the San Francisquito Creek, Project S Award the construction contract to Security Paving Company, Inc., in the amount of $11,372,275, and authorize a contingency in the amount of $1,137,228, for a total contract amount not to exceed $12,509, Award professional services for construction support contracts totaling $1,870,896 to the following: Award professional services contract for construction support to T.Y. Lin International in the amount of $226,720 for design support services. Award professional services contract for construction support to Impact Science in the amount of $352,292 for monitoring biological activities. Award professional services contract for construction support to Twining, Inc., in the amount of $385,000, for soils testing, source inspection, materials inspection, and testing services. Award professional services contract for construction support to MNS Engineers, Inc., in the amount of $890,384, for survey, construction inspection, and environmental consulting services. Award professional services contract for construction support to Pacific Coast Land Design, Inc., in the amount of $16,500 for the landscape architect support services. 4. Authorize the following transactions to fund the Newhall Ranch Road Bridge Widening over San Francisquito Creek, Project S1039: Increase Miscellaneous Federal Grants (Highway Bridge Replacement) revenue account by $11,852,800 and appropriate to expenditure account S Appropriate $530,000 from the Landscape Maintenance District (LMD) Zone Major Medians (357) fund balance to expenditure account S Adopt a resolution approving a loan from the General Fund to the Valencia Bridge & Thoroughfare District for $3,500,000 and appropriate to expenditure account S Authorize the City Manager or designee to execute the Memorandum of Understanding with Los Angeles County for their contribution of Bridge & Thoroughfare fees and all necessary documents, subject to the approval of the City Attorney. Page 4

5 5. AMENDMENT TO THE MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT FOR ONE ADDITIONAL MOTOR DEPUTY - As referenced in Santa Clarita 2020, one of the City Council s top priorities is to develop a comprehensive Traffic Safety Plan (Plan). The Plan released in September 2016 focuses on reducing traffic collisions on the 65 miles of roadways in Santa Clarita and rests primarily with the Traffic Unit. To more effectively accomplish the mission of the Plan, the City and the Los Angeles County Sheriff s Department (LASD) would like to amend the Law Enforcement Services Contract. The contract amendment would expand the Traffic Unit by adding an additional Motor Deputy. With this increase, LASD will also provide an overhead Motor Sergeant at no additional cost to the City. City Council: 1. Approve an amendment to the Municipal Law Enforcement Services Agreement for one additional 40-hour non-relief Motor Deputy in the amount not to exceed $194, Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. CHECK REGISTER NO. 25 FOR THE PERIOD 11/11/16 THROUGH 11/24/16 AND 12/01/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/14/16 THROUGH 11/25/16. - Check Register No. 25 for the Period 11/11/16 through 11/24/16 and 12/01/16. Electronic Funds Transfers for the Period 11/14/16 through 11/25/16. City Council approves and ratify for payment the demands presented in Check Register No. 25. UNFINISHED BUSINESS 7. LOCAL APPOINTMENTS - At the regular meeting of November 22, 2016, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and the City s appointment to the Los Angeles County Vector Control Board. 1. Mayor Smyth and Councilmember Kellar nominate and Council approve appointments to the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel. 2. Council nominate and approve the City s appointment to the Los Angeles County Vector Control Board and determine whether the appointment is a two- or four-year appointment. Page 5

6 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Mary Lina Schultz, Viki Rudolph Black, and Steven Gail FUTURE MEETINGS The next regular meeting of the City Council will be held January 24, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 5, 2017, the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6

7 1 CITY OF SANTA CLARITA City Council Special Meeting ~Minutes~ Tuesday, December 13, :00 PM City Council Chambers CALL TO ORDER The meeting was called to order at 5:00 p.m. by Mayor Kellar. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Boydston led the flag salute. VALENCIA HIGH SCHOOL CHAMBER CHOIR City Council and members of the public were entertained by the Valencia High School Chamber Choir. PUBLIC PARTICIPATION (ONE LIMIT MINUTE) Addressing the Council was Cam Noltemeyer, Ingrid Boydston, and Kevin Korenthal regarding the upcoming Council vacancy. PRESENTATIONS OUTGOING MAYOR MAKES COMMENTS Mayor Kellar commented on the City s 2016 accomplishments. PRESENTATION TO OUTGOING MAYOR BY CITY MANAGER City Manager Ken Striplin commented and presented the Mayor with a memento highlighting the Mayor s accomplishments. PRESENTATIONS TO OUTGOING MAYOR BY NON-CITY OFFICIALS Making presentations to Mayor Kellar were Senator Scott Wilk; Assemblyman Dante Acosta; Castaic Lake Water Agency President, Tom Campbell; Santa Clarita Community College District Board of Trustees Vice President, Michael Berger; William S. Hart Union High School District Board of Trustees Members Joe Messina and Linda Storli; Sulphur Springs Superintendent Dr. Catherine Kawaguchi; District Representative for Congressman Steve Knight, Nicole Vartanian; Field Representative for Assemblyman Tom Lackey, Russel Williams; Senior Deputy for Supervisor Kathryn Barger, Rosalind Wayman; Santa Clarita Valley Economic Development Corporation President and CEO, Holly Schroeder; Santa Clarita Valley Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Packet Pg. 7

8 1 Chamber of Commerce CEO, Lois Bauccio, accompanied by Chair Curtis Woods and Past Chair Sue Nevius; Valley Industry Association Chairman of the Board, Ed Masterson; and Santa Clarita Valley Boys and Girls Club CEO, David Menchaca. Mayor Kellar invited Councilmember Boydston to comment. Councilmember Boydston thanked the City Manager, staff, Councilmembers, Commissioners, and citizens of Santa Clarita. CONSENT CALENDAR ITEM 1 RESOLUTION RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 8, 2016 The Los Angeles County Board of Supervisors declared the November 8, 2016, General Election results official on December 6, City Council adopt a resolution reciting the fact of the General Municipal Election held on November 8, 2016, declaring the results and such other matters as provided by law. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] TimBen Boydston, Councilmember Laurene Weste, Councilmember TimBen Boydston, Marsha McLean, Laurene Weste, Bob Kellar OATH OF OFFICE TO ELECTED COUNCILMEMBERS City Clerk Mary Cusick administered the Oath of Office to newly elected Councilmembers Kellar and Smyth and presented Certificates of Election to both. NOMINATIONS FOR MAYOR 2017 OUTGOING MAYOR TURNS GAVEL OVER TO CITY CLERK Mayor Kellar turned the gavel over to City Clerk Mary Cusick. CITY CLERK OPENS NOMINATIONS FOR MAYOR FOR 2017 City Clerk Mary Cusick opened the nominations for the office of Mayor. Motion by Weste, second by McLean, to nominate Councilmember Smyth as Mayor Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Hearing no further nominations, the nomination period was closed. On roll call vote: Ayes: Weste, McLean, Smyth Noes: Kellar Absent: None Motion carried. Page 2 Packet Pg. 8

9 1 CITY CLERK SWEARS IN NEW MAYOR City Clerk Mary Cusick administered the Oath of Office to incoming Mayor Smyth. CITY CLERK TURNS GAVEL OVER TO NEW MAYOR City Clerk Mary Cusick presented the gavel to Mayor Smyth. NOMINATIONS FOR MAYOR PRO TEM 2017 NEW MAYOR OPENS NOMINATIONS FOR MAYOR PRO TEM Mayor Smyth opened the nominations for Mayor Pro Tem. Motion by McLean, second by Kellar, to nominate Councilmember Weste as Mayor Pro Tem. Hearing no further nominations, the nomination period was closed. On roll call vote: Ayes: Weste, Kellar, McLean, Smyth Noes: None Absent: None Motion carried. NEW MAYOR ACCEPTANCE SPEECH Mayor Smyth commented regarding looking forward to working with staff and residents to accomplish significant issues. COUNCIL COMMENTS Mayor Pro Tem Weste and Councilmember McLean thanked Councilmember Kellar for all of his work and accomplishments during his term as Mayor. ADJOURN Mayor Smyth adjourned the Special meeting at 6:14 p.m. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) ATTEST: MAYOR CITY CLERK Page 3 Packet Pg. 9

10 2 CITY OF SANTA CLARITA City Council Regular Meeting Joint Regular Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~ Tuesday, December 13, :00 PM City Council Chambers INVOCATION Mayor Pro Tem Weste provided the invocation. CALL TO ORDER Mayor Smyth called the meeting to order at 6:44 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA City Attorney Joseph Montes requested that agenda item number 10, packet page 45, to be amended to fix the whereas date to November 15, and Councilmember McLean requested a minor edit to the minutes that were provided to the City Clerk. The agenda was approved, pulling item 15 for Council comment and item 17 for public comment. Hearing no objections, so ordered. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Packet Pg. 10

11 2 PUBLIC PARTICIPATION Addressing the Council was Cam Noltemeyer regarding campaign contributions and the agenda; Sandra Cattell, representing the SCV Sierra Club, regarding transportation issues; Alan Ferdman regarding the Chiquita landfill; Steven Lee regarding Chiquita Landfill; Cis Herskovitz regarding mental health and housing issues; Dennis Conn regarding water issues and work release programs; and Sheryl Lima regarding Safe Cities. Councilmembers Kellar and McLean commented that hate crimes and intolerance are not tolerated. STAFF COMMENTS There were no staff comments. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean announced that the Burbank City Council approved a maintenance agreement for the Burbank Airport Metrolink station which will align with the Antelope Valley line, and construction of the new station will begin in February 2017; and encouraged residents to apply for the vacancies on the Commissions and Panel. Mayor Pro Tem Weste invited residents to the grand opening of the new Marketplace Park on December 15; and requested the meeting be adjourned in memory of Mary Gallant. Councilmember Kellar requested adjournment in memory of World War II Veteran, Chester Kober. Councilmember Smyth reminded residents about the public hearing on the Chiquita Landfill this week held in Stevenson Ranch. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the November 22, 2016, Special Meeting Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES The minutes are submitted for approval. City Council approve the minutes of the November 22, 2016, Joint Regular Meeting Page 2 Packet Pg. 11

12 2 ITEM 3 READING OF ORDINANCE TITLES Government Code Section requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES Consideration of appointment to the Santa Clarita Board of Library Trustees. City Council adopt a resolution appointing Councilmember Cameron Smyth to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, ITEM 5 EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT A TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR THE CITY/LMD HYBRID PARKS Approval of first renewal option for landscape services to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) Hybrid Parks. City Council: 1. Approve the first renewal option for landscape services under contract A to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) maintained parks in the amount of $225,220; include a Consumer Price Index (CPI) request of 2.03%, equaling $4,572; and authorize a contingency amount of $114,862 for a total annual amount not to exceed $344, Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) 3. Authorize the City Manager or designee to execute up to two additional annual renewal options, not to exceed the annual bid amounts, plus contingency and CPI adjustments, upon request of the consultant. Page 3 Packet Pg. 12

13 2 ITEM 6 AWARD OF SPECIAL DISTRICT ANNUAL LEVY ADMINISTRATION CONTRACT TO WILLDAN FINANCIAL SERVICES Administration of the City s Special Districts requires consulting services specific to the management of a Special Assessment District under the provision of the Landscape and Lighting Act of 1972, Benefit Assessment Act of 1982, Articles XIIIC and XIIID of the California Constitution, Chapter of the Santa Clarita Municipal Code, the California Health and Safety Code Section 5471 and Proposition 218. City Council: 1. Award a one-year contract to Willdan Financial Services to administer the Annual Levy of Special Districts in the annual base amount of $46,600, and authorize an annual contingency of $4,660, for a total amount not to exceed $51, Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to four additional one-year renewal options beginning in year two, not to exceed the annual bid amount plus contingency and Consumer Price Index (CPI) adjustments, upon request of the consultant. ITEM 7 FAIR OAKS PARK IMPROVEMENTS PROJECT P3021 Award a construction contract to Leonida Builders, Inc. for the Fair Oaks Improvements Project P3201 City Council: 1. Approve the plans and specifications for Fair Oaks Park Improvements Project P Award the construction contract to Leonida Builders, Inc. in the amount of $194,614, and authorize a contingency in the amount of $38,923, for a total contract amount not to exceed $233,537. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) 3. Appropriate $77,217 from LMD Zone T65A to account P for the installation of two new shade structures. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 Packet Pg. 13

14 2 ITEM 8 LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE In response to the lifting of local water restrictions, staff is requesting an increase in authorization of Landscape Maintenance District contracts to accommodate the installation of new plant material. City Council: 1. Approve contract authorization increases in the total annual amount of $737, for the current contract year in maintenance and repairs, related to the installation of new plant material for the contracts listed in Attachment A. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. ITEM 9 AWARD CONTRACT FOR TRANSIT CONSULTING SERVICES Approval of contract for consultant services to conduct a peer review and prepare the bid documents necessary to solicit proposals for the operation and maintenance of the City's transit services. City Council: 1. Award contract to McCloud Transportation Associates for transit consulting services in the amount of $64,300; and authorize a 10% contingency in the amount of $6,430 for a total not to exceed $70, Authorize City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. ITEM 10 APPROVE CONTINUATION RIGHTS FOR SOLID WASTE SERVICES FOR EXCLUSIVE RESIDENTIAL SERVICES IN THE NEWLY ANNEXED DEVELOPMENTS OF WEST HILLS AND WEST CREEK Currently, the West Hills and West Creek area residential properties are serviced by Burrtec Waste Industries, Inc., who has an Exclusive Residential Franchise Agreement with the County of Los Angeles. The County desires to release these areas from County administration of the Franchise Agreement and allow the City to administer the Exclusive Residential Franchise Agreement until the end of the contracts or when Continuation Rights expire. City Council approve and authorize the City Manager to sign the agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., to provide solid waste services to the recently Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Page 5 Packet Pg. 14

15 2 annexed areas of West Hills and West Creek, utilizing the current Exclusive Franchise Agreement between the County of Los Angeles and Burrtec Waste Industries, Inc., for Provision of Refuse, Recyclables, and Green Waste Automated Cart Services at Residential Premises and Certain Multifamily and Commercial Premises for the Service Area of Santa Clarita Valley. ITEM 11 APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO , VISTA CANYON RANCH Pursuant to Section of the Subdivision Map Act, approve Final Tract Map for Tract No The map is for subdivision purposes and is located on the east side of the City of Santa Clarita. City Council: 1. Approve Final Tract Map for Tract No Accept on behalf of the public the offers of dedication of the easements for public use and road purposes; the easements for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; the easements for flood control purposes; the right to prohibit any and all allowable uses within open space; and the right to restrict direct vehicular ingress and egress to Humphrey s Parkway, Lost Canyon Road, and Vista Canyon Road. 3. Accept irrevocable offer of dedication for ownership of Lot Make findings as follows: (a) this project is consistent with the provisions of Sections and of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No , which indicates all special assessments levied by the City of Santa Clarita are paid. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) 6. Instruct the City Clerk to endorse the City Clerk s Statement on the face of Final Tract Map for Tract No , which embodies the approval of said map, and the acceptance of the dedications shown thereon. 7. Instruct the City Engineer to endorse the City Engineer s Statement on the face of Final Tract Map for Tract No , which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. Page 6 Packet Pg. 15

16 2 8. Authorize the City Manager or his designees to execute Agreement Between the City of Santa Clarita and Vista Canyon Ranch, LLC, for Water Factory Construction, subject to City Attorney approval. ITEM 12 CANYON COUNTRY COMMUNITY CENTER, PROJECT F AWARD ARCHITECTURAL AND LANDSCAPE DESIGN CONTRACT This item will award a contract for the design of a community center building and the site landscape design for a proposed community center in Canyon Country. City Council: 1. Award the architectural and landscape design contract to Gonzalez Goodale Architects for the Canyon Country Community Center, Project F3020, in the amount of $1,239,431, and authorize a contingency in the amount of $117,000, for a total contract amount not to exceed $1,356, Appropriate $800,000 from Facilities fund (723) to the Canyon Country Community Center expenditure account F Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 13 RESOLUTION TO ESTABLISH A 400-FOOT NO-STOPPING ANYTIME ZONE ON THE EAST SIDE OF RAILROAD AVENUE NORTH OF 15TH STREET This resolution proposes to establish a 400-foot no-stopping anytime zone along the east side of Railroad Avenue north of 15th Street. City Council adopt a resolution establishing a 400-foot no-stopping anytime zone along the east side of Railroad Avenue north of 15th Street. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) ITEM 14 RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S EXCESS FUNDS GRANT PROGRAM This resolution will authorize the City Manager or designee to submit a grant application to the Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program. Page 7 Packet Pg. 16

17 2 City Council: 1. Adopt a resolution to appoint the City Manager or designee as the approved signature authority for submitting Los Angeles County Regional Park and Open Space District s Excess Funds Grant Program application. 2. Authorize the City Manager or designee to execute all other documents, subject to City Attorney approval, and to remain in effect until rescinded. ITEM 15 DONATION OF CONSERVATION EASEMENTS IN ELSMERE CANYON OPEN SPACE Acceptance of donated conservation easements in Elsmere Canyon Open Space. City Council accept the donation of conservation easements on City of Santa Clarita (City) owned open space land in Elsmere Canyon, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Councilmember McLean commented regarding the success in fighting Elsmere Canyon landfill, which is now open space for all to enjoy. ITEM 16 FLEET MANAGEMENT SYSTEM Award service agreement to Verizon Networkfleet for a fleet management system in a three-year bundle using the National Joint Powers Alliance (NJPA) Contract MWF. City Council: 1. Award service agreement to Verizon Networkfleet for a fleet management system in a threeyear bundle using the National Joint Powers Alliance (NJPA) Contract MWF in an amount not to exceed $143, Transfer $143,262 from the Self Insurance Fund to the General Fund. Increase by $143,262 transfers-in account and transfers-out account Appropriate $143,262 from the General Fund to Vehicle Maintenance Contractual Services expenditure account as follows: $29,244 in Fiscal Year , $44,136 in Fiscal Year , $44,136 in Fiscal Year , and $25,746 in Fiscal Year Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) 3. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. Page 8 Packet Pg. 17

18 2 ITEM 17 FISCAL YEAR MID-YEAR BUDGET ADJUSTMENTS As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid-year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under-funded. City Council and City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Years and Adopt a resolution amending and consolidating the classification plan and salary schedules, and for providing changes to benefit contributions for the employees and retirees of the city. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented that the proposed budget is long-term planned and addresses key community needs. ITEM 18 CHECK REGISTER NO. 24 FOR THE PERIOD 10/28/16 THROUGH 11/10/16 AND 11/17/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/31/16 THROUGH 11/11/16. Check Register No. 24 for the Period 10/28/16 through 11/10/16 and 11/17/16. Electronic Funds Transfers for the Period 10/31/16 through 11/11/16. City Council approve and ratify for payment the demands presented in Check Register No. 24. PUBLIC HEARINGS ITEM 19 ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE Fire District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatus. The resolution would adjust developer fees by $ per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire Protection District developer fees from $ per square foot to $ per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Page 9 Packet Pg. 18

19 2 Mayor Smyth opened the public hearing. City Clerk Mary Cusick announced that all notices have been provided. Fire Chief Gregory Hisl gave the staff presentation. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented on the assets of the fire district. Fire Station 104 is scheduled to be completed early Mayor Smyth closed the public hearing. RESULT: MOVER: SECONDER: AYES: NEW BUSINESS APPROVED [UNANIMOUS] Bob Kellar, Councilmember Laurene Weste, Mayor Pro Tem Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth ITEM 20 OPTIONS TO FILL CITY COUNCIL VACANCY On December 2, 2016, the Los Angeles County Registrar-Recorder/County Clerk certified the results of the November 8, 2016, General Election. Santa Clarita Mayor Pro-Tem Dante Acosta was elected as a Member of the California Assembly. Mayor Pro-Tem Acosta resigned as a Member of the Santa Clarita City Council effective on December 4, 2016, thereby creating a vacancy on the City Council. As provided for in state statute, the City Council may fill the vacancy by appointment or special election. City Council receive report, discuss options and provide direction to staff. Intergovernmental Relations Manager Michael Murphy presented information for staff report. Addressing the Council on this item was Cam Noltemeyer, Sandra Cattell, Moazzem Chowdhury, Alan Ferman, Bill Thomas, Philip Germain, Andrew Taban, Mai Do, Cis Herskovitz, Louise Logan, Diane Trautman, Jackie Thomas, Dave Gilman, Deanna Hanashiro, Ken Dean, Alyssa Janney, Valerie Thomas, David Ruelas, Devon Miller, Steve Petzold, and Steven Lee. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) There were 89 written comment cards received; 22 regarding holding a special election or appointment, and 67 to appoint a democrat. Page 10 Packet Pg. 19

20 2 Intergovernmental Relations Manager Michael Murphy commented regarding the cost of an appointment; and City Attorney Montes clarified that the date of a special election is established by California government code, section 1000 of the California Elections Code. Councilmember Kellar commented regarding the need to fill the Council vacancy as soon as possible and explained the process of appointment done in Councilmember McLean commented regarding fake news and false statements about Council appointment decisions already made; and commented on nonpartisan decisions made on the Council; and requested to conduct the Council vacancy similar to Commission vacancies, where the application process would close on January 7; and hold a special meeting on January 17, or the regular meeting on January 24, where the Council would present their choices at that meeting. Mayor Pro Tem Weste agreed with Councilmember Kellar's comments that six months is too long without a fifth member, and commented that a special election should be conducted only if there were no Council consensus on an appointment. Mayor Smyth commented regarding comments on the vacancy timeline, the lawsuit involving the California Voting Rights Act and the low voter turn-out during a special election; and supported proceeding with an appointment allowing all who applied to be interviewed in an open meeting; and suggested that the Council, rather than a Community panel, decide on the finalists; and proposed separating the appointment or election process, and timeline as two different actions and entertained the motions. Motion by McLean, second by Weste to approve the process of appointment for the Council vacancy. On roll call vote: Ayes: Kellar, Weste, McLean, Smyth Noes: None Absent: None Motion carried. Motion by McLean, second by Kellar to open the application process and accept applications beginning on December 15, 2016, through 5:00 p.m. on January 6, 2017; and hold a Special Meeting on January 17, 2017, to deliberate on the applicants, and if no decision is made, return the item to the Regular meeting on January 24. Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) On roll call vote: Ayes: Weste, McLean, Kellar, Smyth Noes: None Absent: None Motion carried. Page 11 Packet Pg. 20

21 2 ITEM 21 PROPOSITION 64 MORATORIUM Moratorium ordinance pertaining to activities authorized under Proposition 64 regarding nonmedical marijuana. City Council adopt an Ordinance entitled AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING A MORATORIUM PERTAINING TO PRIVATE MARIJUANA CULTIVATION AND NON- MEDICAL MARIJUANA FACILITIES. City Attorney Joseph Montes presented the staff report. Addressing the Council on this item was Cam Noltemeyer and Ken Dean. One comment card was received stating the impacts of marijuana. City Attorney Joseph Montes responded to Mayor Pro Tem Weste's request for clarification of the State's measure and the local impact, and reported that the moratorium prohibits what is currently prohibited, and the that City is not allowed to prohibit up to six marijuana plants grown within a residential unit, until permanent regulations can be adopted. Mayor Pro Tem Weste commented that the City will do everything it can to protect its residents; and Councilmember Kellar concurred that he was disappointed that the State measure passed, but the City must follow the law. Council commented on the propositions that were passed by the voters; the effects of marijuana; and that it is prudent to recognize that this is an evolving issue and to move forward; and recreational use is still prohibited at the federal level and may be enforced in the future. RESULT: MOVER: SECONDER: AYES: PUBLIC PARTICIPATION II There were no further speakers. APPROVED [UNANIMOUS] Bob Kellar, Councilmember Laurene West, Mayor Pro Tem Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Mary Gallant and Chester Kober at 9:02 p.m. Page 12 Packet Pg. 21

22 2 ATTEST: MAYOR CITY CLERK Minutes Acceptance: Minutes of Dec 13, :00 PM (Consent Calendar) Page 13 Packet Pg. 22

23 3 Agenda Item: 3 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: January 10, 2017 SUBJECT: LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - INTENT/INITIATION DEPARTMENT: PRESENTER: Neighborhood Services Darin Seegmiller RECOMMENDED ACTION City Council: 1. Adopt a resolution to approve the Engineer s Report, declare its intention to order annexations into and creation of a new zone in Landscape Maintenance District No. 1 Zone 32 (Vista Canyon Ranch), and to levy assessments beginning in Fiscal Year Adopt a resolution to initiate proceedings, make certain designations in connection with the proposed annexations into Landscape Maintenance District No. 1 Zone 32, and to levy assessments beginning in Fiscal Year Set a public hearing for February 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. BACKGROUND On April 26, 2011, the City Council approved the Vista Canyon project, Tentative Tract Map 69164, which consists of 1,100 residential units and approximately 810,000 square feet of commercial development. Pursuant to Condition of Approval SD4, all landscape required under these conditions and within the public rights-of-way, the Oak Park or where a landscape easement exists, shall be maintained by the Landscape Maintenance District (LMD). The applicant shall form a new City LMD zone to be for the maintenance and repair of the landscape. The proposed LMD Zone 32 will fund costs associated with the maintenance of landscape improvements including, but not limited to, maintenance and monitoring, utilities including Page 1 Packet Pg. 23

24 3 water and electrical, administration, and the establishment of reserves for the future replacement of significant infrastructure located within this LMD zone. The Engineer s Report contains the proposed boundaries of LMD Zone 32, identifies the proposed facilities and services to be funded, determines the general and special LMD benefits received by properties, and the methodology to apportion the annual assessments. All parcels were established concurrently to the conditions set forth for the continued maintenance of landscape and infrastructure improvements, and as a result, each parcel within LMD Zone 32 receives a special and distinct benefit from these improvements. The total annual costs associated with maintaining LMD Zone 32 landscape and park improvements are estimated to be $234,137. These costs are inclusive of landscape and park maintenance, administration and capital reserves. The majority of costs to maintain the conditioned future park site will be funded through non-special assessment funds. The annual assessment in LMD Zone 32 will be $65.20 per equivalent dwelling unit (EDU). Multi family residential dwellings, including apartments, condominiums, townhomes, and duplexes, would be assessed at a rate of.75 of an EDU. This methodology reflects the proportional special benefit that condominiums, which are typically smaller than single-family homes, receive from these improvements. Pending the City Council s approval of this matter, a public hearing will be scheduled for February 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. The maximum assessment rate will adjust each year based on the annual change in the Consumer Price Index for all urban consumers, in the Los Angeles Riverside-Orange County Area. The actual assessment levied in any fiscal year will be approved by the City Council and may not exceed the maximum assessment rate. The City will begin levying properties commencing in Fiscal Year The cost to prepare the Engineer's Report to create LMD Zone 32 is estimated to be $16,200. While the City, by law, is responsible for retaining an assessment engineering firm to oversee the creation of the LMD zone, the property owner is financially responsible for all costs associated with these actions. To complete this Engineer s Report, the project developer is required to deposit funds into a pass-through account, which will be managed by the Finance Division and utilized to cover costs incurred by the assessment engineer to create this LMD zone. ALTERNATIVE ACTION 1. Do not adopt a resolution to annex Tract into Landscape District No. 1, LMD Zone Other action as determined by the City Council. x Page 2 Packet Pg. 24

25 3 FISCAL IMPACT All expenses associated with the creation of this Landscape Maintenance District (LMD) will be borne by the developer. If this LMD is formed, annual assessment revenue for operations and capital reserves would equal $88, inclusive of an annual Consumer Price Index escalator. At-large General Benefit and Special Benefits conferred to parcels outside the proposed District will be funded through non-special assessment revenues and primarily support the conditioned future park site. ATTACHMENTS RESOLUTION - Initiating Proceedings (Vista Canyon 32) RESOLUTION - Approving ER and Intent to Order Annexations (Vista Canyon 32) LMD Engineer's Report - Zone 32 Vista Canyon (available in the City Clerk's Reading File) Page 3 Packet Pg. 25

26 3.a RESOLUTION NO. 17-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, INITIATING PROCEEDINGS AND MAKING CERTAIN DESIGNATIONS IN CONNECTION WITH PROPOSED ANNEXATIONS INTO LANDSCAPE MAINTENANCE DISTRICT NO. 1 WHEREAS, the City Council of the City of Santa Clarita (the City ) desires to undertake proceedings pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the Act ) and in accordance with Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act (commencing with Section of the California Government Code) to annex various properties in the City into and create new Zones within Landscape Maintenance District (LMD) No. 1 (the Annexation ) to fund the costs of installation, servicing, and maintenance of improvements within public rightsof-way and landscape easements within various areas in the City (the Improvements ); and WHEREAS, the boundaries of the proposed Annexation shall be as described on the map presented to this Council and on file with the Special Districts Office and incorporated herein by reference; and WHEREAS, the City has approved a consulting engineer s contract with Harris and Associates, naming Harris and Associates as the Assessment Engineer and firm responsible for preparing the Engineer s Report and assisting in the public hearing and formation process for the proposed Annexation. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The City Council of the City proposes to annex various properties into and create a new zone within LMD No. 1. The boundaries of said Annexation shall be as described on the maps entitled City of Santa Clarita Landscape Maintenance District No. 1 Zone 32 (Vista Canyon), on file with the Special Districts Office. SECTION 2. The purposes of the Annexation is to fund the costs of installation, servicing, and maintenance of eligible improvements within public rights-of-way, dedicated landscape easements and parks within various areas in the City. SECTION 3. Harris and Associates, an engineer registered pursuant to the Professional Engineers Act (Chapter 7, commencing with Section 670, of Division 3 of the Business and Professions Code), has been designated Assessment Engineer for the proposed Annexations. Harris and Associates is hereby ordered to prepare and file an Engineer s Report for the City Council s review, consideration, and adoption in accordance with the Act and the laws of the State of California. Attachment: RESOLUTION - Initiating Proceedings (Vista Canyon 32) (1376 : LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - Packet Pg. 26

27 3.a SECTION 4. This resolution shall take effect immediately. SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered in the book of resolutions of the City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of the City in the minutes of the meeting at which the same is presented. ATTEST: PASSED, APPROVED AND ADOPTED this 10th day of January CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) MAYOR I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 10th day of January, 2017, by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: CITY CLERK Attachment: RESOLUTION - Initiating Proceedings (Vista Canyon 32) (1376 : LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - Packet Pg. 27

28 3.b RESOLUTION NO. 17-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING AN ENGINEER S REPORT AND DECLARING ITS INTENTION TO ORDER ANNEXATIONS INTO AND CREATION OF NEW ZONES IN LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND TO LEVY AN ASSESSMENT THEREON, AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH WHEREAS, the City Council of the City of Santa Clarita (the City ) has initiated proceedings to annex various properties in the City into and create new Zones within Landscape Maintenance District (LMD) No. 1 (the Annexation ) pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the Act ) and in accordance with Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act (commencing with Section of the California Government Code), to fund the costs of installation, servicing, and maintenance of landscaped improvements within public rights-of-way and dedicated landscape easements within various areas in the City; and WHEREAS, the boundaries of the proposed Annexations shall be as described on the maps entitled City of Santa Clarita Landscape Maintenance District No. 1 Zone 32 (Vista Canyon), presented to this Council and on file with the Special Districts Office and incorporated herein by reference; and WHEREAS, the Assessment Engineer, Harris and Associates, has filed with the Special Districts Office and the City Clerk has presented to the City Council a report dated November 29, 2016 (the Engineer s Report ) regarding the proposed Annexations and containing the matters specified in Section of the Act; and WHEREAS, the Engineer s Report has been duly presented by the Special Districts Office for consideration and has been fully considered by the City Council; NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The above recitals are true and correct. SECTION 2. The Engineer s Report, including the plans, specifications, general descriptions, estimate of the cost of installation, servicing, and maintenance of landscaped improvements within public rights-of-way and dedicated landscape easements within various areas in the City (the Improvements ) and incidental expenses in connection therewith, the diagram and the proposed assessments, is hereby approved as filed and incorporated herein by this reference. The Engineer s Report shall stand as the report for the purpose of all subsequent proceedings under the Act and Article XIIID, except that it may be confirmed, modified, or corrected as provided in the Act. Attachment: RESOLUTION - Approving ER and Intent to Order Annexations (Vista Canyon 32) (1376 : LMD ZONE 32 (VISTA CANYON RANCH) Packet Pg. 28

29 3.b SECTION 3. The City Council hereby finds that the public interest, necessity, and convenience require the installation, servicing and maintenance of the Improvements, and this City Council hereby declares its intention to annex various properties into and create new Zones within LMD No. 1. The boundaries of the Annexation shall cover the real property benefited by the Improvements and are described on the map entitled City of Santa Clarita Landscape Maintenance District No. 1 Zone 32 (Vista Canyon), on file with the Special Districts Office. The City Council hereby declares and finds the land within the boundaries of the Annexation to be specially benefited by the Improvements and/or the maintenance thereof. SECTION 4. The purpose of Annexation is to fund the costs of installation, servicing, and maintenance of improvements within public rights-of-way, dedicated landscape easements and parks within various areas in the City of benefit to the Property within the Annexation. All improvements and work to be funded by the Annexation shall be done in accordance with the Engineer s Report, on file in the Special Districts Office, and which is hereby referred to and by this reference incorporated herein and made a part hereof. The Engineer s Report and its exhibits contain a full and detailed description of the Improvements and the maintenance thereof which may be funded by the Annexation, the boundaries of the Annexation and the proposed assessments upon the assessable properties in the Annexation. SECTION 5. As set forth in the Engineer's Report, the maximum annual maintenance assessment rates will be increased each subsequent Fiscal Year by the annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the Los Angeles, Riverside, and Orange County areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index if such index is discontinued). The actual assessment to be levied in each fiscal year will be as determined by the City Council and may not exceed the maximum assessment rate without receiving property owner approval for the increase. If approved, the assessment will be levied beginning in FY SECTION 6. The City Council appoints February 28, 2017 at 6:00 p.m., in the Council Chambers, Valencia Boulevard, Santa Clarita, California, or as soon thereafter as the matter may be heard, as the time and place for hearing protests to the proposed Annexation thereof, the proposed levy of assessments, the amount of the individual assessments, and related matters as set forth in the Engineer s Report, and any interested person may appear and object to the Improvements, or to the extent of the Annexation or to said proposed assessments. SECTION 7. The City Clerk is hereby directed to give notice of such hearing by mailing notices thereof, together with assessment ballots, in the time, form, and manner provided by Section of the California Government Code, and upon the completion of the mailing of said notices and assessment ballots, the City Clerk is hereby directed to file with the City Council an affidavit setting forth the time and manner of the compliance with the requirements of law for mailing said notices and assessment ballots. The City Clerk shall cause notice of the public hearing to be given by mailing, postage prepaid, in the United States mail, and such notice shall be deemed to have been given when deposited in such mail. The notice shall be mailed not less than forty-five (45) days before the date of the public hearing ordered herein. Attachment: RESOLUTION - Approving ER and Intent to Order Annexations (Vista Canyon 32) (1376 : LMD ZONE 32 (VISTA CANYON RANCH) Packet Pg. 29

30 3.b SECTION 8. The City Council designates Darren Hernández, Deputy City Manager, and his designees, to answer inquiries regarding the assessment proceedings, the assessments or the Annexation. The Engineer s Report and other written material about the Annexation may also be reviewed at the Special Districts' office, Valencia Boulevard, Santa Clarita, California, during regular business hours. SECTION 9. This Resolution shall take effect immediately. SECTION 10. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered in the book of resolutions of the City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of the City in the minutes of the meeting at which the same is presented. ATTEST: PASSED, APPROVED AND ADOPTED this 10th day of January CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) MAYOR I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 10th day of January, 2017, by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: CITY CLERK Attachment: RESOLUTION - Approving ER and Intent to Order Annexations (Vista Canyon 32) (1376 : LMD ZONE 32 (VISTA CANYON RANCH) Packet Pg. 30

31 4 Agenda Item: 4 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: January 10, 2017 SUBJECT: DEPARTMENT: PRESENTER: NEWHALL RANCH ROAD BRIDGE WIDENING OVER THE SAN FRANCISQUITO CREEK, PROJECT S AWARD CONSTRUCTION CONTRACT Public Works Damon Letz RECOMMENDED ACTION City Council: 1. Approve the plans and specifications for the Newhall Ranch Road Bridge Widening over the San Francisquito Creek, Project S Award the construction contract to Security Paving Company, Inc., in the amount of $11,372,275, and authorize a contingency in the amount of $1,137,228, for a total contract amount not to exceed $12,509, Award professional services for construction support contracts totaling $1,870,896 to the following: Award professional services contract for construction support to T.Y. Lin International in the amount of $226,720 for design support services. Award professional services contract for construction support to Impact Science in the amount of $352,292 for monitoring biological activities. Award professional services contract for construction support to Twining, Inc., in the amount of $385,000, for soils testing, source inspection, materials inspection, and testing services. Award professional services contract for construction support to MNS Engineers, Inc., in the amount of $890,384, for survey, construction inspection, and environmental consulting services. Award professional services contract for construction support to Pacific Coast Land Design, Inc., in the amount of $16,500 for the landscape architect support services. Page 1 Packet Pg. 31

32 4 4. Authorize the following transactions to fund the Newhall Ranch Road Bridge Widening over San Francisquito Creek, Project S1039: Increase Miscellaneous Federal Grants (Highway Bridge Replacement) revenue account by $11,852,800 and appropriate to expenditure account S Appropriate $530,000 from the Landscape Maintenance District (LMD) Zone Major Medians (357) fund balance to expenditure account S Adopt a resolution approving a loan from the General Fund to the Valencia Bridge & Thoroughfare District for $3,500,000 and appropriate to expenditure account S Authorize the City Manager or designee to execute the Memorandum of Understanding with Los Angeles County for their contribution of Bridge & Thoroughfare fees and all necessary documents, subject to the approval of the City Attorney. BACKGROUND The existing Newhall Ranch Road Bridge over San Francisquito Creek is a six-span, precast/prestressed I-girder bridge built in The bridge is on the Federal Eligible Bridge list and is eligible for federal funding under the Surface Transportation Program (STP) of the Moving Ahead with Progress in the 21st Century (MAP-21) Act. Federal funds are available for design and construction of this bridge-widening project. Newhall Ranch Road is part of the Cross Valley Connector, which is intended to enhance connectivity and capacity of east-west traffic across the Santa Clarita Valley. Providing a direct connection between State Route 14 and Interstate 5, Newhall Ranch Road is designated in the City of Santa Clarita's (City) General Plan as eight travel lanes and a Class I bike path adjacent to the roadway. This project is consistent with the City s General Plan and Circulation Element and supports the Building and Creating Community theme of the City s strategic plan, Santa Clarita Newhall Ranch Road between Avenue Tibbitts and McBean Parkway narrows from eight lanes to six. Therefore, the existing bridge lane capacity is inadequate and requires widening to meet the City's growing infrastructure needs. The proposed bridge widening will resolve the traffic bottleneck in this area and will include a multi-use path to connect the existing trails along Newhall Ranch Road, provide a connection for the San Francisquito Creek Trail under the bridge, and add lighting on both sides of the bridge and new landscaped medians. Based on the Highway Bridge Program guidelines, all structural deficiencies are to be rehabilitated by the project. This includes, but is not limited to, sealing the existing bridge deck, replacing the joint seals, adding approach slabs, and other work. The proposed bridge includes a solid concrete barrier to separate pedestrian and bicycle traffic from vehicular traffic. It is designed in accordance with the California Department of Transportation (Caltrans) bridge design manuals and the American Association of State Highway and Transportation Officials' Load and Resistance Factor Design specifications with California amendments, including the latest Seismic Design Criteria. Page 2 Packet Pg. 32

33 4 An invitation to bid was published three times: August 16, 20, and 24, 2016, and was noticed on the City s website. Plans and specifications were uploaded on the City's website. Nine bids were submitted to the City and opened by Purchasing on September 15, The results are shown below: Ranking Company Location Bid Amount 1. Security Paving Company, Inc. Sylmar, CA $11,372, C. A. Rasmussen, Inc. Valencia, CA $11,531, Pulice Construction, Inc. San Diego, CA $11,985, Ortiz Enterprises, Inc. Irvine, CA $12,403, Los Angeles Engineering, Inc. Covina, CA $12,702, OHL USA, Inc. Irvine, CA $12,770, Griffith Company Brea, CA $13,015, Flatiron West, Inc. San Marcos, CA $13,830, Myers & Sons Construction, LP Sacramento, CA $14,166,374 Staff recommends the project be awarded to Security Paving Company, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor s license and is in good standing with the Contractors State License Board. The contractor s bid was reviewed for accuracy and conformance to the contract documents and found to be complete. The construction contingency requested would be used to respond to any unforeseen conditions discovered during construction. While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the State Public Contract Code with regard to public works project procurement. In these types of procurement, the Public Contract Code does not permit a City to utilize a Support of Local Businesses policy and instead requires the contract to be awarded to the lowest responsive bidder. Staff solicited a Request for Proposal (RFP) for various consultants qualified to provide construction support. Staff received seven proposals for materials inspection and testing, four proposals for construction survey, three proposals for biological monitoring services, and one proposal for landscaping, meeting federal requirements. Staff recommends the contracts be awarded to the consultants listed below with the final negotiated price for the service. These consultants were rated as most qualified through the selection process. The design engineer, T.Y. Lin International, was selected during the design RFP process, based on the overall qualification, to provide the design and construction phase services. The construction support contracts total $1,870,896. Consultant Location Responsible for Contract Amount T.Y. Lin International San Diego, CA Bridge, Civil, and Traffic Engineering $226,720 Twining, Inc. Ventura, CA Geotechnical, Materials Inspection, and Testing $385,000 MNS Engineers, Inc. Westlake, CA Survey, Construction Inspection, and Environmental $890,384 Impact Science Camarillo, CA Monitoring Biological Activities $352,292 Pacific Coast Land Design Ventura, CA Landscape Architect $16,500 Page 3 Packet Pg. 33

34 4 California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualification necessary for the satisfactory performance of the services required and does not authorize the selection of professional architectural and engineering services based on costs. In addition, federally funded projects, such as this, require the City to follow the strict federal guidelines in the Caltrans Local Assistance Procedures Manual (LAPM). The cost proposal for the most qualified consultant will be opened and used to begin negotiations. The Consultant Selection section of the LAPM clearly states, Each consultant s cost proposal must remain sealed until negotiations commence with that particular consultant. At the completion of successful cost negotiations, all remaining sealed envelopes shall be returned to consultants. The California Environmental Quality Act requirements for this project were satisfied by a combination of the Natural River Management Plan (NRMP), a joint Environmental Impact Report/Environmental Impact Statement (EIR/EIS), and an Initial Study/Mitigated Negative Declaration (IS/MND). The IS/MND was accepted by the City on July 27, The National Environmental Policy Act (NEPA) requirements were satisfied by the EIR/EIS and a Categorical Exclusion was approved by Caltrans on September 2, All project compensatory mitigation requirements required by the NRMP will be completed near the project area through habitat restoration. This project is mostly funded with Caltrans Federal Highway Bridge Program (HBP) grant funds. In July 2016, the City received Authorization to Proceed with Construction from Caltrans securing $9,863,975 of HBP Local Advance Construction funds. After the bids were opened, the City requested additional HBP funds from Caltrans and received a commitment to increase the total HBP construction grant funds to $11,852,800. The bridge lies within the City; however, traffic studies indicate approximately 16.5 percent of the traffic using this road is generated from residents living outside the City in the unincorporated area of the County of Los Angeles (County). The County has committed to contribute $3.5 million to the cost of the project over an eight-year period. The City s General Fund will loan the Valencia Bridge & Thoroughfare District $3.5 million in the interim, and it will be repaid in eight years with interest. City staff is working with the County to prepare a Memorandum of Understanding (MOU) between the two agencies. The requested appropriations of $15,882,800 create a current budget of $16,253,237. This amount includes $370,437, as reflected below, in design grant funds for pending design costs: Existing Budget Source Account Number Amount HBP Grant S $336,801 Gas Tax S $33,636 Total Current Design Budget: $370,437 Requested Appropriations HBP Grant S $11,852,800 Valencia B&T (GF Loan) S $3,500,000 Page 4 Packet Pg. 34

35 4 LMD S $530,000 Total New Appropriations $15,882,800 Total Budget: $16,253,237 This amount will adequately provide for award of the construction contract and all anticipated project construction, support, and administration costs. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds will be available for the Newhall Ranch Road Bridge Widening over the San Francisquito Creek, Project S1039, upon approval of the recommended action. The amounts reflected in the budget table above will adequately provide for award of the construction contract in the amount of $12,509,503, professional services for construction support contracts totaling $1,870,896. The balance of $1,872,838 will provide for all other costs, including construction support, construction management, inspection, labor compliance, permits, utility costs, project administration, and post construction environmental mitigation costs for a total budget of $16,253,237. ATTACHMENTS Resolution Bid Proposal from Security Paving Company, Inc. (available in the City Clerk's Reading File) Page 5 Packet Pg. 35

36 4.a RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING A LOAN FROM THE GENERAL FUND TO THE VALENCIA BRIDGE & THROUGHFARE DISTRICT IN THE AMOUNT OF $3,500,000 WHEREAS, there are sufficient funds in the City of Santa Clarita s (City) General Fund to make a loan in the amount of $3,500,000 to the Valencia Bridge and Thoroughfare District; and WHEREAS, the funds will be used for the widening of the Newhall Ranch Road Bridge over the San Francisquito Creek from six to eight travel lanes. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. It is agreed that $3,500,000 from the General Fund will be loaned to the Valencia Bridge and Thoroughfare District. SECTION 2. The Los Angeles County Westside Bridge and Thoroughfare District will reimburse the City $3,500,000 towards the construction of the Newhall Ranch Road Bridge over the San Francisquito Creek, Project S1039, payable in separate installments over an eight-year period: January 2017 $439,934 June 2017 $368,724 June 2018 $368,724 June 2019 $368,724 June 2020 $368,724 June 2021 $368,724 June 2022 $368,724 June 2023 $368,724 June 2024 $368,724 June 2025 $110,274 SECTION 3. The amount of the loan will be paid back upon receipt of installment payments from Los Angeles County. SECTION 4. The loan will be paid back at an interest rate equivalent to the yield of the average monthly investment portfolio. SECTION 5. Interest payments on the loan will be paid from the Valencia Bridge & Thoroughfare District s available funds. Attachment: Resolution (1689 : NEWHALL RANCH ROAD BRIDGE WIDENING, PROJECT S AWARD CONSTRUCTION CONTRACT) Packet Pg. 36

37 4.a SECTION 6. Prepayment penalty shall not apply if the loan balance is prepaid in whole (100 percent) or in part ATTEST: SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this day of, CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) MAYOR I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of, 2017, by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: CITY CLERK Attachment: Resolution (1689 : NEWHALL RANCH ROAD BRIDGE WIDENING, PROJECT S AWARD CONSTRUCTION CONTRACT) Packet Pg. 37

38 5 Agenda Item: 5 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: January 10, 2017 SUBJECT: DEPARTMENT: PRESENTER: AMENDMENT TO THE MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT FOR ONE ADDITIONAL MOTOR DEPUTY City Manager's Office Kenneth W. Striplin RECOMMENDED ACTION City Council: 1. Approve an amendment to the Municipal Law Enforcement Services Agreement for one additional 40-hour non-relief Motor Deputy in the amount not to exceed $194, Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND As referenced in Santa Clarita 2020, one of the City Council s top priorities is to develop a comprehensive Traffic Safety Plan (Plan). The Plan released in September 2016 focuses on reducing traffic collisions on the 65 miles of roadways in Santa Clarita and rests primarily with the Traffic Unit. To more effectively accomplish the mission of the Plan, the City and the Los Angeles County Sheriff s Department (LASD) would like to amend the Law Enforcement Services Contract. The contract amendment would expand the Traffic Unit by adding an additional Motor Deputy. With this increase, LASD will also provide an overhead Motor Sergeant at no additional cost to the City. The purpose and objectives of the Traffic Unit are to ensure the safe and orderly flow of pedestrian, bicycle, and vehicular traffic by practicing a multimodal problem-solving approach. The Traffic Unit for the City of Santa Clarita is currently comprised of 18 patrol units, which are deployed during a 24-hour day. Two patrol units are fielded during the early morning shift, ten patrol units are fielded during the day shift (six cars and four motorcycles), and six patrol units Page 1 Packet Pg. 38

39 5 are fielded during the evening shift. This contract increase would expand the number of Motor Deputies to six and increase the Traffic Unit to 19 daily patrol units. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT For the remainder of FY , funds for this additional Motor Deputy will be absorbed within the existing budget. The cost for FY will not exceed $65,000. The annual cost for one 40-hour non-relief Motor Deputy is $194,741. ATTACHMENTS Proposed Amendment to the Los Angeles Sheriff's Department Contract City Law Enforcement Services - Service Level Authorization for FY Page 2 Packet Pg. 39

40 5.a FISCAL YEAR: CODE # LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CITY: Santa Clarita CONTRACT CITY LAW ENFORCEMENT SERVICES Service Level Authorization SERVICES EFFECTIVE DATE: 3/1/2017 CONTRACT TOTAL SERVICE UNITS PURCHASED LAW NEW PREVIOUS CHANGE USE ONLY DEPUTY SHERIFF SERVICE UNIT Hour Hour Hour Non-Relief DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) Hour Hour Hour Non-Relief GROWTH DEPUTY, UNITS (Non-Relief Only) 335 Deputy Deputy, B-1 (Motor) GRANT UNITS (Non-Relief Only) 386 Deputy Deputy B SUPPLEMENTAL POSITIONS (Non-Relief Only) 342 Lieutenant Sergeant Sergeant (Motor) A Motor Deputy Watch Deputy Operations Assistant III Operations Assistant II Operations Assistant I Crime Analyst Security Officer Custody Assistant Law Enforcement Technician w/vehicle Station Clerk II Community Service Assistant w/vehicle Other (Need to insert cost on Pg 2) SH-AD 575 (REV. 04/16) Copyright 2016 Los Angeles County Sheriff's Department. All Rights Reserved. Attachment: Proposed Amendment to the Los Angeles Sheriff's Department Contract City Law Enforcement Services - Service Level Page 1 Packet Pg. 40

41 5.a SERVICE UNITS HOURS OF SERVICE & ESTIMATED CHARGES CITY: Santa Clarita 3/1/2017 UNIT TOTAL TOTAL LIABILITY TOTAL YEARLY ANNUAL ANNUAL PERSONNEL COST UNITS 9.5 % COST WITH HOURS PER GOAL GOAL REQUIRED PURCHASED UNIT COST LIABILITY SERVICE UNIT (HOURS) (MINUTES) DEPUTY SHERIFF SERVICE UNIT 40 Hour $273, ,004, , ,290, ,946 1,376, Hour $382, ,326, , ,307, ,840 4,730, Hour $478, Non-Relief $248, ,973, , ,350, ,624 1,717, DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL) 40 Hour $288, Hour $403, Hour $504, Non-Relief $262, ,381, , ,512, , , GROWTH DEPUTY UNITS (Non-Relief Only) Deputy Deputy B-1 GRANT UNITS (Non-Relief Only) Deputy Deputy B-1 SUPPLEMENTAL POSITIONS (Non-Relief Only) Lieutenant Sergeant Sergeant (Motor) Motor Deputy Watch Deputy Operations Assistant III Operations Assistant II Operations Assistant I Crime Analyst Security Officer Custody Assistant Law Enforcement Technician w/vehicle Station Clerk II Community Service Assistant w/vehicle Other (Need to insert cost in next column) Public Safety Equipment (see Page 4) SH-AD 575 (REV. 04/16) $163, $177, , , , , , $163, $177, , , , , , $258, N/A $215, , N/A 194, ,610 96, $227, $262, , , , , , $175, $119, N/A $103, N/A $83, , N/A 167, , , $119, N/A $73, $97, $91, , , , , , $77, N/A $59, N/A , N/A 24, ESTIMATED COST FOR SERVICE UNITS $20,659, % = $1,926, HOURS MINUTES PERSONNEL TOTAL ESTIMATED COST $22,585, LIEUTENANT SERGEANT 1,610 96, BONUS DEPUTY 16, , MOTOR DEPUTY 5, , DEPUTY 130,410 7,824, SECURITY OFFICER LET, CSA, CA, PCO 1, , CLERICAL 3, , TOTAL SWORN 153,971 9,238, TOTAL CIVILIAN 5, , Attachment: Proposed Amendment to the Los Angeles Sheriff's Department Contract City Law Enforcement Services - Service Level Page 2 Packet Pg. 41

42 6 Agenda Item: 6 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: January 10, 2017 SUBJECT: DEPARTMENT: PRESENTER: CHECK REGISTER NO. 25 FOR THE PERIOD 11/11/16 THROUGH 11/24/16 AND 12/01/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/14/16 THROUGH 11/25/16. Administrative Services Carmen Magana RECOMMENDED ACTION City Council approves and ratify for payment the demands presented in Check Register No. 25. BACKGROUND Check Register No. 25 for the Period 11/11/16 through 11/24/16 and 12/01/16 in the aggregate amount of $2,635, Electronic Funds Transfers included in Check Register No. 25 for the Period 11/14/16 through 11/25/16 in the aggregate amount of $1,225, FISCAL IMPACT No Fiscal Impact. ATTACHMENTS Memo - Check Register 25 Check Register No. 25 (Available in the City Clerk's Reading File) Page 1 Packet Pg. 42

43 6.a Attachment: Memo - Check Register 25 (1772 : Check Register No. 25) Packet Pg. 43

44 6.a Attachment: Memo - Check Register 25 (1772 : Check Register No. 25) Packet Pg. 44

45 6.a Attachment: Memo - Check Register 25 (1772 : Check Register No. 25) Packet Pg. 45