CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JULYS,2003

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1 - CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JULYS,2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:32 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to con.duct a Closed Session for the purpose of holding a: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section Property Location: 12 acres located on the west side of Golden Valley Road, just south of the intersection of Golden Valley Road and Center Pointe Parkway; Assessor Parcel Nos and Owner/Negotiating Parties: City of Santa Clarita/City Manager, Pat Cook Broker/ Associate, Coldwell Banker Vista Realty Under Negotiation: Price and Terms RECESS AND RECONVENE Mayor Smyth recessed the meeting to Closed Session at 5:33 p.m. and reconvened the meeting at 6:03 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken that was required to be reported. ADJOURN Mayor Smyth adjourned the meeting at 6:04 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor.

2 INVOCATION Councilmember Kellar gave the invocation. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Kellar led the flag salute. COUNCILMEMBER COMMENTS Councilmember Ferry congratulated Gail Ortiz and Evan Thomason on their efforts in making the State of the City luncheon today a success; and commented on the July 28 SCV Sheriffs Station Charity Golf Tournament to benefit SCV Safe Rides and SCV Youth Project. Councilmember McLean provided an update on libraries in the Valley; swearing in the College of the Canyons Foundation Board; the 4th of July Parade; and the State of the City luncheon. Councilmember Weste commented on the State of the City luncheon; provided a tourism update; and suggested recognizing the volunteers for the 4th of July Parade. COMMITTEE REPORTS Councilmember McLean reported on attending the Newhall Redevelopment Committee meeting and their efforts with the Lyons median improvements and the Arts and Theatre District. Councilmember Weste commented on the Newhall Redevelopment Committee efforts and reported on her and Councilmember Kellar's trip to Washington D.C. and the issues discussed with legislators. A WARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Councilmembers presented a certificate to Ann Kerman, Executive Director, and Timothy Myers, Board Treasurer, of the SCV School and Business Alliance recognizing their efforts as Educators in Industry. PRESENTATIONS TO THE CITY There were none. PUBLIC PARTICIPATION Addressing the Council at this time was Dee Gadbury representing the Optimist Club regarding the Festival of Trees on December 8 to benefit their Youth Home & Family Services; Karen Pearson acknowledging Council's discussion on the diaper and trash issues and regarding Agenda Item 2; and Cam Noltemeyer regarding an article where the Mayor was noted as supporting the Gate King and Centerpointe projects because they will bring jobs to the Santa Clarita Valley. 2

3 STAFF COMMENTS There were none. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda, pulling Consent Item 2. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by McLean, second by Weste, to approve the minutes of the June 24, 2003 regular City Council meeting as submitted. Hearing no objections, It was so ordered. - ITEM I READING OF ORDINANCE TITLES Government Code Section requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM2 REPEAL CHAPTER 7.02 CAMPAIGN CONTRIBUTION LIMITATIONS AND DISCLOSURE The purpose of this action is to align the City's municipal election finance laws with state, county, school board and water board election FPPC requirements. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING CHAPTER 7.02 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CAMPAIGN CONTRIBUTION LIMITATIONS AND DISCLOSURE". Councilmember Ferry provided background on this item and explained his intent was to increase the City's limit to $1,000 from the current $250 and to increase the City's current requirement to itemize contributions of $50 or more to coincide with the State's requirement to itemize contributions of$ I 00 or more. Addressing the Council on this item were Tom DiCioccio; Glo Donnelly; Connie Worden- 3

4 Roberts; Cam Noltemeyer; Karen Pearson; Allan Cameron; and Joan Leonard representing LA Common Cause. Three written comments were submitted. Motion by Ferry, second by Kellar, to direct the City Attorney to bring back an ordinance in September increasing the contribution limit from $250 to $1,000 and increasing the itemization of contributions from $50 to $100, with staff to bring back a matrix showing the regulations of other cities in the State and Southern California. Ayes: Ferry, McLean, Kellar, Weste, Smyth ITEMJ SANT A CLARITA VALLEY COMMITTEE ON AGING AGREEMENT City Council has allocated $300,000 to the Santa Clarita Valley Committee on Aging to provide a broad range of recreational, health and wellness programs and to provide transit related services and support to senior and disabled residents. Approve the Agreements between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $300,000, and authorize the City Manager or his designee to execute all documents, subject to City Attorney approval. Funds are budgeted in Fiscal Year in Account Numbers and ITEM4 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY: SUPPORT FOR FEDERAL APPROPRIATIONS REQUEST The Southern California Regional Rail Authority (SCRRA) has submitted a $20 million federal FY 04 appropriations request to implement safety retrofits on four tunnels, including three tunnels along the Metrolink train line serving Santa Clarita. Support the Southern California Regional Rail Authority's federal FY 04 funding request and transmit statements of support to Senators Boxer and Feinstein, Congressman McKean and members of appropriate congressional committees. ITEMS TELECOMMUNICATIONS INVESTMENT IN LOCAL INFRASTRUCTURE The California Public Utilities Commission, in response to the Telecommunications Act of 1996, has taken actions to increase telecommunications competition and enable multiple companies to provide service to California consumers. The Public Utilities Commission will be considering policies later this summer to encourage telecommunications companies to enhance their infrastructure investment in local communities. Adopt Resolution No encouraging the California Public Utilities Commission to adopt policies encouraging telecommunications companies to make infrastructure investments in California. 4

5 - ITEM6 AW ARD OF SECURITY CONTRACT Award bid for security services contract to Golden West K-9. Service locations to include City Hall Building, three Metrolink commuter rail stations, the McBean Transfer Station, 15 parks and the Sports Complex. Award the security contract to Golden West K-9 in the amount of $324,500. These funds have been budgeted in Fiscal Year in Account No (City Hall), Account No (Metrolink Stations), Account No (Parks Facilities), and Account No (Sports Complex). Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM7 AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION FOR FISCAL YEAR 2003/2004 In August 1991, the City assumed responsibility for public transportation services in the Santa Clarita Valley from the County of Los Angeles Department of Public Works. The County assumes fiscal responsibility for Santa Clarita Transit Service in unincorporated areas. The Agreement is renewed annually, and is structurally similar to the Fiscal Year 2002/2003 contract. Approve the Agreement with the County of Los Angeles to provide public transportation services, and authorize the City Manager or designee to execute the Agreement with the County of Los Angeles, subject to City Attorney approval. ITEMS LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY REGIONAL TRANSIT PASS PROGRAM RENEW AL A Regional Transit Pass (EZ Transit Pass) will allow riders to transfer from one system to another without the uncertainty of transfer payments and fare differentials. The EZ Transit Pass program was first implemented in September 2002 and has proven to be a valuable program for public transit patrons in the Los Angeles County including Santa Clarita. Approve the City's continued participation in the Los Angeles County Metropolitan Transportation Authority Regional Pass Program, and authorize the City Manager or designee to execute a Memorandum of Understanding, subject to City Attorney approval. ITEM9 RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION/ CATEGORICAL EXCLUSION PREPARED FOR THE SIERRA HIGHWAY BRIDGE(S) OVER THE RAILROAD - PROJECT NO. S3009 This project's purpose is to rehabilitate one and/or replace the second of two existing bridges on Sierra Highway over the railroad tracks in Canyon Country. These improvements will eventually provide better travel lane widths for motorists and cyclists, as well as enhanced sidewalks for pedestrians in each direction. Adopt Resolution No approving the Mitigated Negative Declaration/Categorical Exclusion prepared for the Sierra Highway Bridge(s) over the Railroad, Project No. S3009, and direct staff to file a Notice of Determination. 5

6 ITEMlO GOLDEN VALLEY ROAD/SOLEDAD CANYON ROAD INTERCHANGE, PROJECT NO. S RIGHT-OF-WAY ACQUISITION FOR GREENBRIER ESTATES, NEWHALL LAND, AND THE COUNTY OF LOS ANGELES Additional right-of-way necessary for the construction of Valley Center Drive from Soledad Canyon Road to the future Golden Valley Road. Approve the Purchase and Sale Agreement with Greenbrier Estates; authorize the City Manager to negotiate the purchase of the property between Greenbrier Estates and the City in the range of $34, (plus or minus 15 percent); approve the property acquisition between the City and Newhall Land; and approve the Letter of Agreement for the Santa Clara Yard relocation between the City and County of Los Angeles, subject to City Attorney approval, for the Golden Valley Road/Soledad Canyon Road Interchange, Project No. S3005. ITEMU SANTA CLARITA SPORTS COMPLEX - PROJECT NO. F EXECUTE A CONSTRUCTION AND MAINTENANCE AGREEMENT BETWEEN THE CITY AND THE LOS ANGELES DEPARTMENT OF WATER AND POWER FOR AN AUXILIARY PARKING LOT This construction and maintenance agreement will allow the City to construct additional parking spaces in the lot owned by the Los Angeles Department of Water and Power, adjacent to the Santa Clarita Sports Complex currently under construction. The City will use one acre to construct the necessary number of spaces conditioned for the use of the Sports. Complex. Authorize the execution of the Construction and Maintenance Agreement with the Los Angeles Department of Water and Power (LADWP), for the use of one acre; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM12 ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO L53, LYONS A VENUE Annexing territory for Assessor Parcel No , located at Lyons Avenue, into Santa Clarita Streetlight Maintenance District No. 1 as Annexation No L53. Adopt Resolution No to initiate annexation proceedings for Annexation No L53 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex territory; and set the public hearing for July 8, ITEM 13 STORM DRAIN TRANSFERS TO THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT Passage of resolutions related to the transfer and conveyance of seven storm drains to the Los Angeles County Flood Control District for operation, maintenance, repair, and improvement. Adopt Resolution Nos , , , , , and for the transfer and conveyance of seven storm drains to the Los Angeles County Flood Control District (LACFCD).. 6

7 ITEM 14 AUTHORIZATION TO EXECUTE A GROUND LEASE FOR TEMPORARY FIRE STATION 104 The Los Angeles County Fire Department would like to construct a temporary fire station on two acres of the 12-acre City owned property on Golden Valley Road just south of the intersection of Golden ValJey Road and Centre Pointe Parkway. Authorize the City Manager or designee to execute on behalf of the City the Ground Lease Agreement with the County of Los Angeles for two acres of City owned property for a temporary fire station, subject to City Attorney approval; appropriate $350, of Consolidated Fire Protection District Fees to Account No. F for the construction and installation of utilities needed to serve the site; and increase estimated revenues by $350, in Account No ITEM 15 GATE KING INDUSTRIAL PARK PROJECT SECOND READING On June 24, 2003, the City of SlUlta Clarita City Council certified the Final Environmental Impact Report and approved the Gate King Project which consisted of Tentative Tract Map and the associated entitlements. Adopt Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE NO (MASTER CASE ) FOR THE GATE-KING INDUSTRIAL PARK PROJECT SITE LOCATED ON ACRES SOUTH OF SAN FERNANDO ROAD, EAST OF PINE STREET, AND WEST OF SIERRA HIGHWAY; adopt Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING A DEVELOPMENT AGREEMENT WITH GATE-KING PROPERTIES LLC FOR THE ACRE SITE LOCATED SOUTH OF SAN FERNANDO ROAD, EAST OF PINE STREET, AND WEST OF SIERRA HIGHWAY. ITEM16 EXTENSION OF QUARTERLY BROCHURE PUBLISHING CONTRACT Renewal of the contract with RLF Publishing for the design, publication, and distribution of the Parks, Recreation, and Community Services Department quarterly recreation and general information Seasons brochure. Extend the current contract with RLF Publishing for the Seasons brochure, in the amount of$71,075 for an additional year. The extension is pursuant to the terms and conditions of the amended original contract. - ITEM 17 ORDINANCE TO CHANGE TITLE OF THE PARKS AND RECREATION COMMISSION, DEPARTMENT, AND DIRECTOR Adoption of an ordinance to change the title of the Parks and Recreation Commission, Department, and Director to Parks, Recreation, and Community Services Commission, Department, and Director. Adopt Ordinance No entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.28 OF THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE TITLE OF PARKS AND RECREATION COMMISSION, DEPARTMENT AND DIRECTOR." 7

8 ITEM18 INITIATING PROCEEDINGS FOR THE ANNEXATION OF ELEVEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NOS. 1 AND Tl The annexation of the eleven individual developments into the City's Landscape Maintenance District Nos. 1 and Tl is a procedural matter. The developers are required to annex their developments into an existing District as a condition of.development to provide for beautification and landscape maintenance of medians and parkways. Adopt Resolution No to initiate the annexation proceedings, order the preparation of preliminary Engineer's Report, declare the City's intention to annex the eleven individual territories into the Districts, call for the Public Hearing on the levy of assessments, and set the public hearing for July 8, ITEM 19 CHECK REGISTER NOS. 25 AND 26 Approval of the Check Registers. Adopt Resolution No to approve and ratify for payment the demands presented in Check Registers 25 and 26. Motion by Weste, second by Kellar, to approve the Consent Calendar with the exception of Item 2. Ayes: McLean, Kellar, Weste, Ferry, Smyth ITEM20 PUBLIC HEARING ANNEXATION OF ELEVEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NOS. 1 AND Tl Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Nancy Delange, Associate Engineer, stated that the annexation of the eleven individual developments into the City's Landscape Maintenance Districts No. 1 and No. Tl are procedural matters. The developers are required to annex their developments into an existing District or form new Districts as a condition of development to provide for beautification and landscape maintenance of medians and parkways. No requests to speak were submitted on this item. 8

9 Mayor Smyth closed the public hearing. Motion by Weste, second by McLean, to adopt Resolution No approving the Engineer's Report ordering annexations 1-C, Tl-R, Tl-S, Tl-T, Tl-U, Tl-V, Tl-W, Tl-X, Tl-Y, Tl-Z and TIO-A, and authorize the annual levy and collection of assessments. Ayes: Kellar, Weste, Ferry, McLean, Smyth ITEM21 PUBLIC HEARING APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO L53, LYONS AVENUE Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Curtis Nay, Supervising Engineer, stated that this public hearing is for the approval of the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No L53, Assessor Parcel No , located at Lyons A venue. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. Sharon Dawson, City Clerk, announced that no protests had been received; therefore, there was no majority protest. Motion by Kellar, second by Weste, to adopt Resolution No to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No L53, Lyons A venue. Ayes: Weste, Ferry, McLean, Kellar, Smyth 9

10 ITEM22 PUBLIC HEARING 2003 CONGESTION MANAGEMENT PROGRAM LOCAL IMPLEMENTATION REPORT Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Mark Y amarone, Capital Plan and Program Administrator, advised this item pertains to the annual report to the Metropolitan Transportation Authority verifying the City's compliance with the Congestion Management Program (CMP). Participation requires the adoption of a compliance resolution, as well as the reporting of new development activity and transportation improvements to either credit or debit the bank established in the 1995 CMP. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. Motion by Kellar, second by Weste, to adopt Resolution No finding the City to be in conformance with the Congestion Management Program; and direct staff to deliver the adopted resolution and the 2003 Local Implementation Report to the Metropolitan Transportation Authority on or before the September 1, 2003 deadline. Ayes: Ferry, McLean, Kellar, Weste, Smyth ITEM23 UNFINISHED BUSINESS TRANSIT MAINTENANCE FACILITY, PROJECT NO. F APPROVE PLANS AND SPEClFICATIONS AND AUTHORIZE TO ADVERTISE FOR CONSTRUCTION BID AND DESIGN-BUILD RFP Christopher Price, Supervising Engineer, introduced Tom Nelson, project designer from HOK, who reported that per City Council's approval on June 12, 2001, the City acquired the selected site for the new Santa Clarita Transit Maintenance Facility, Project No. F0003. Subsequently, on May 14, 2002, the City Council awarded the design services contract to Hellmuth, Obata + Kassabaum, Inc. The design of the Facility has been completed, and the project is now ready to advertise for bid and begin construction. Addressing the Council on this item was Sally Chase Clark. 10

11 Motion by Weste, second by Ferry, to approve the construction plans and specifications; make the necessary findings that the use of the design-build process for the compressed natural gas (CNG) fueling station will reduce project costs, expedite completion, and/or provide design features not achievable through the design-bid-build method; and authorize advertising for bids for the Santa Clarita Transit Maintenance Facility, Project No. F0003. Ayes: McLean, Kellar, Weste, Ferry, Smyth ADJOURNMENT Mayor Smyth adjourned the meeting at 8:01 p.m. FUTURE MEETINGS A Special City Council meeting will be held Wednesday, August 6, 2003 at 7:00 p.m., at the Canyon Country Jo Anne Darcy Library, Soledad Canyon Road, Canyon Country, CA for the purpose of holding a Special Town Hall meeting. - After the Council's summer break, the next regular meeting of the City Council will be held Tuesday, August 26, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. ATTEST: fo~- ';) _(k.~ CITY CLERK - 03jul8m.doc 11